Office of Public Housing Birmingham Field Office April 16 – 18, 2018 AAHRA Spring Workshop Office of Public Housing Birmingham Field Office April 16 – 18, 2018 Click the hyperlink to access the Proposed Rule

Office of Public and Indian Housing Birmingham Office of Public Housing Velma M. Byron, Director Reginald D. Marable, Sr., Division Director 17 Other Team Members: (13) Portfolio Management Specialists, (3) Financial Analysts, and (1) Engineer

eLOCCS Quick Reference Guide

There are 3 sections to the Guide eLOCCS Quick Reference – Guides Headquarters recently sent an eLOCCS Quick Reference Guide to all eLOCCS users. There are 3 sections to the Guide eLOCCS Quick Reference – Guides How to obtain access to eLOCCS How to register for a Secure Systems ID How to get started (web page examples) Specific guidance for Approving Officials

eLOCCS Quick Reference – Forms HUD=27054E – Access Authorization Form SF1199- Direct Deposit Form HUD-27056 Change of Name or Address Form

eLOCCS Quick Reference – Miscellaneous Secure Systems Login Secure Systems Technical Assistance Contact (TAC) 1—888-245-4860 eLOCCS Mailbox eloccs@hud.gov

Budget Line Item 1406

Capital Fund Budget Line Item 1406 IS NOT CONSIDERED OBLIGATED UNTIL IT IS DRAWN DOWN! Our Office continues to see 100% obligations and money still in 1406 waiting to be drawn down. If you’re going to put money in 1406, why wait until the last minute to draw it down? Headquarters has started asking for ALL of your procurement documents when you wait until the last minute to obligate.

Deadlines

Deadlines You have deadlines! Do you know what they are? When is my Audit due? When should I submit my PHA Plan? Our Office is sending out monthly reminders of what is due for the month.

Davis-Bacon Related Act HUD-4750 Due Date FYE 12/31 FYE 3/31 FYE 6/30 FYE 9/30 Description HCV PH Grants ONAP Authority Form April 2018 X .ALWAYS SELECT THIS BOX 1   Maintenance Wage Rate Recommendation Davis-Bacon Related Act HUD-4750 4 VMS Reporting Opens PIH 2012-21 n/a 10 Semi-Annual Labor Standards Enforcement Report-Local Contracting Agencies (HUD Programs) 29 CFR § 5.7(b) HUD-4710 12 Obligation end date for FY2016 Capital Fund formula grants 24 CFR § 905.306 15 Moving to Work Plan Key Dates for MTW Sites HUD-50900 17 Indian Housing Plan 42 U.S.C. § 4112 HUD-52737 5-year PHA Plan 24 CFR § 903.5(a) HUD-50075 Annual PHA Plan (Non-Qualified PHAs) 24 CFR § 903.5(b)(3) Civil Rights Certification (Qualified PHAs) HUD-50077-CR 22 VMS Submissions Close 29 Enterprise Income Verification (EIV) Employee Recertification PIH 2011-25 30 Energy Performance Contract Reports, including M & V Reports PIH-2011-36 (HA) Federal Financial Report for IHBG PIH 2011-21 SF-425 ICDBG Federal Financial Report

Demo/Dispo Updates

PIH Notice 2018-04 Demolition and/or Disposition Demolition and/or disposition of public housing property, eligibility for tenant-protection vouchers and associated requirements -This notice explains application requirements to request HUD approval to demolish and/or dispose of public housing property under Section 18 of the United States Housing Act of 1937 (42 U.S.C. 1437p) (1937 Act) and related Tenant Protection Voucher (TPV) eligibility for such actions. 

Smoke Free Policy

HUD’s Smoke Free Policy PIH’s Smoke-Free Public Housing Rule was finalized on December 5, 2016, and became effective February 3, 2017. All PHAs must comply with the rule and implement smoke-free policies within 18 months of the effective date, no later than July 31, 2018. The elimination of second hand smoke that can migrate between public housing units can be an important step towards improving the health of residents as well as reducing maintenance costs for PHAs. 

Need information on implementation of your Smoke Free Policy? PUBLIC HOUSING SMOKE-FREE FACT SHEETS Implementing Smoke Free Public Housing Smoke Free Policy Checklist Recommended 18 Month Timeline Information for Residents Getting Ready to Go Smoke Free

OIG Areas of Concern

OIG Areas of Concern Audits frequently disclose weaknesses in: Credit Cards Bookkeeping & Accounting Personnel & Hiring Procurement & Contracting Ethics & Conflict of Interest

OIG Areas of Concern Five Ground Rules to Put in Place:   Maintain Separation of Duties Provide Competencies and Training Insist on Good Record Keeping Maximize Competition Uphold Ethics and Prohibit Conflicts of Interest

EveryoneOn.org

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HUD’s Strong Families Initiative

AL 12 FL GA KY MS NC PR SC TN 65 16 11 19 28 30 8 33 231 State Region I Region II Region III Region IV Region V Region VI Region VII Region VIII Region IX Region X Total AL   12 FL 14 GA 6 KY 7 MS 2 NC PR 3 SC TN 16 11 19 65 28 30 8 33 231

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Birmingham Office of Public Housing Office of Public And Indian Housing Contact Information: Birmingham Office of Public Housing Velma M. Byron, Division Director; velma.m.Byron@hud.gov Reginald D. Marable, Division Director; reginald.d.marable2@hud.gov HUD Office: (205) 745-2635