Data Quality for criminal justice framework

Business Update Topics Project Overview DQ2 Success Stories NIEM DQ Toolkit Next Steps

INTRODUCTIONS Rita

Implementation Team County Commissioners Association of Pennsylvania Pennsylvania District Attorney’s Association County Chief Adult Probation and Parole Officers Association of Pennsylvania

Steering Committee

Typical PA County Process 1884 total county users from 43 counties.

Probation Case Management Systems 6+ solutions used between Adult Probation Offices in 43 counties.

User Enters Data Reports Display Data Records Management System PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit CJIEP Optional Program CJIEP takes AOPC Court Case Event message and populates DSI System electronically Records Management System Crystal Support Optional Program Crystal Reports Support program writes/customizes reports Reports Display Data

DQ Goal 90% OTN and SID Reporting Rate CJIEP electronically populates missing information!

Data Quality Overview Rita

What is the concern? Who does it impact? Where do we start? Good quality data and consistent data within criminal justice records management systems Who does it impact? All users of criminal justice information Where do we start? County District Attorney, Adult Probation, and Jails Rita

Data Entry Standard The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies. Rita

What is NIEM? A national initiative supported by the Federal government (DOH, BJA, IJS), NIEM is a means of connecting communities of people who share a common need to exchange information in order to advance their missions The fundamental building block of NIEM is a data component. Data components are the basic business data items that describe common concepts used in general business activities Rita

DQ Toolkit NIEM concepts customized for PA CJ users Targets nontechnical users http://dq.pacounties.org

Benefits to Participation NIEM compliance = data standardization for participating PA counties NIEM is common ‘language’ for all counties and all PA CJ Data Project provides technical resources to assist with historical record clean-up Improvement in PA State Police (PSP) and Justice Network (JNET) data submission and acceptance Platform and vendor independent

Andrea

Results to date

Statistics National Best of NIEM award from the Dept. of Homeland Security’s PMO/NIEM office 33 PA counties participating 300+ people trained on NIEM Online video library

Jail Scores by County Class (Size)

Adult Probation Scores by County Class (Size)

Lessons Learned Judge names and religion consistently ranked as most error prone fields ALLEGHENY COUNTY BELL, JANET AMMERMAN BELTRAMI AMMERMAN, FREDRIC BIGLEY, GERARD AMMERMAN, FREDRIC J BIGLEY, GERARD M ARNER, JAMES G BLAHOVEC ARNER, JAMES G. BLAHOVEC, BLAHOVEC, JOHN BLAHOVEC` BLAHOVED

District Attorney – Special Considerations Approach: engage vendor to assist with historical clean-up and application enhancements Reasoning: Confidential victim information and case evidence logged in system

KEY: DQ2 = Yellow, DQ3 = White Amy KEY: DQ2 = Yellow, DQ3 = White

Action plan

DQ Process for each County Department Review initial reports and score Create development environment DQ Team implements recommendations in development County reviews changes and finalizes in development Deployment in production scheduled and executed during system downtime Post reports and score created

Scoring Methodology Aggregate Crystal Report run against Case Management System data Data compared with ideal results outlined in DQ Toolkit Scores are reflective of field usage and data quality

Scored Data Elements PSP Errors Sex Last, First Name Religion Name Suffix SID DOB OTN Eye, Hair Color Citizen, Country of Birth Height, Weight Committing County Race Judge Name Ethnicity

Score Summary Report Initial and Final score and summary reports provided to each participating county Summaries identify issues to be: Resolved through data mapping Recommended application changes Resolved through increased input/recording Resolved through CJ user training

vision

Integration & Sustainability Visit http://dq.pacounties.org for progressing project stats and information Current phase completion date: 12/31/11 (33 Counties) Planned start date remaining counties: 1/1/12 (34 Counties)

12/31/2012 ALL 67 PA County Criminal Justice Systems NIEM compliant

participation

Information & Participation Meetings DQ Kick-Off Eastern PA: 1/17/2012 10AM-Noon CCAP, North Office 2789 Old Post Road, Harrisburg, PA 17110 DQ Kick-Off Western PA: 5/16/2012 10AM-Noon, Johnstown Emergency Management Facility 110 Franklin Street, Johnstown, PA 15901

Year End Crystal

Where to get it? Available to counties participating in DQ or CCAP’s Crystal Support Program Yes it’s password protected – be smart!

CRYSTAL REPOSITORY

Keep Uploading Building a central repository of Probation owned knowledge The more robust the repository the better the asset Deadline for 2011 participating members – upload at least 10 Don’t have time to upload – forward them and we’ll do it!

Current Participants - Use Vendor independent! Using all of the program services? Downloads of reports and forms Ability to request customizations and unique reports Basic and advanced classes and manuals available on website

2012 CCAP CJ Support Program renewal

Crystal Reports Support Program Benefits Vendor independent! Access to repository In-person trainings Online training and documents Request custom reports and forms

Questions? Rita Reynolds Director of Technology Services and Telecommunications rreynold@pacounties.org Mark Proper Technical Project Specialist mproper@pacounties.org Amy Rehmeyer Contracted Project Manager arehmeyer@pacounties.org Conway Bushey Adult Probation and Parole Officers Assoc of PA wcbushey@embarqmail.com Rich Long PA District Attorney’s Association rlong@pdaa.org Heather Brown Contracted Project Manager Assnt. hbrown@pacounties.org