Proposal for Paul Monks for University of Leicester to host Joint CACGP and IGAC Conference in 2010

Introduction The following document outlines a proposal from the University of Leicester Conference Office to host the Joint CACGP and IGAC Conference in 2010. Overview The University of Leicester is one of the largest conference meeting and event facilities in the East Midlands region of the UK. The University has a dedicated team known as Leicester Conferences whose sole business is to provide the best event experience to all customers that use our facilities and services.

Proposal Details: The following information is divided into the relevant sections as outlined in the committee tender document dated December 2006. Location of the Venue The main venue is situated on the edge of Leicester City centre and is referred to as the City Campus. The site is a large academic facility which is also utilised for the purpose of conferences and events during the student vacation periods in summer, spring and winter. In addition to the teaching facilities the site also contains a wealth of catering outlets with accommodation within easy walking distance. Main conference room – David Wilson Library Lecture Theatre. The Theatre, completed in April 2007 is a modern, state-of-the-art tiered seating design with a capacity of 500 seats.

Poster exhibition – Charles Wilson Sports Hall & ‘The Venue’ Poster exhibition – Charles Wilson Sports Hall & ‘The Venue’. The sports hall is located in the Charles Wilson Building and is conveniently located next to several catering outlets. ‘The Venue’ is next to the Charles Wilson Building. Coffee break area – this can be provided adjacent to the poster exhibition in one of two large coffee shops. Facility of small meeting groups – several options are available, both near the poster exhibition and the main conference room. Ease of Internet Access – This can be provided throughout the site, both wired and wireless connectivity are available. Lunch Breaks Lunch can be provided in the Charles Wilson Building on a self-serve cash basis or can be included as part of the registration package if preferred.

Access to and travel information for Leicester. Leicester is located near to 3 international airports: Birmingham – 35 miles East Midlands – 20 miles London – Luton – 70 miles Birmingham, Luton and Leicester have main line rail connections from London and both Birmingham and Luton have direct connection to Leicester. The City Campus is located half mile from the railway station. All three airports have major highway links directly to Leicester. Conference Dinner Athena Banqueting Centre – located 1 mile from the City Campus. A gala dinner is proposed, inclusive of room hire, sound and lighting system.

Visa information The following details have been extracted from the UK government website http://www.ukvisas.gov.uk Do I need a visa to visit the UK? You will need a visa if you: are a national of one of the countries listed at on the Visa and DATV nationals page on this website (see full list below) are stateless (you do not have a nationality) hold a non-national travel document (a travel document which does not give you the nationality of the country that issued it), or hold a passport issued by an authority that is not recognised in the UK.

Visa information Direct Airside Transit Visa (DATV) nationals (04/01/07) In addition to needing a visa to enter the United Kingdom, nationals of the following countries also require a visa to transit through the UK, known as Direct Airside Transit (DATV). See Transit (INF 20) on http://www.ukvisas.gov.uk for more information.

Medicine & health (for further information – visit www. visitbritain Medicine & health (for further information – visit www.visitbritain.com) Medical insurance You are strongly advised to take out adequate insurance before travelling to Britain. Your travel agent will be able to suggest a suitable policy. Bringing medicine into the UK If you want to bring medicine into the UK, first check that it is licensed for use. Always carry medicines in a correctly labelled container as issued by the pharmacist. Otherwise, bring a letter from your doctor or a personal health record card giving details of the drug prescribed, in case it is queried by customs or you require additional supplies. Remember that some medicines available over-the-counter in other countries may be controlled in Britain, and vice versa. For further information please contact HM Customs and Excise Advice Centre, Tel: +44 (0) 20 8929 0152; website: www.hmce.gov.uk Vaccinations & inoculations You do not require an International Certificate of Vaccination when travelling to the UK, but you should check if one is needed on re-entry into your own country. Food & water The level of food hygiene in Britain is very high, so you should simply observe the normal precautions when consuming food products, i.e. ensure it is thoroughly cooked, or that it is within the expiry date. The standard of water cleanliness is also very high, and in general kitchen water supplies, tap water in restaurants and ice cubes are safe drinking water. You can find bottled water in most shops and supermarkets. Security The City Campus has a central security office which monitor security throughout the site with security officers and a comprehensive CCTV system.

Conference Accommodation and Facilities The accommodation can be provided in 2 price ranges; en suite bedrooms and standard bedrooms. En suite rooms come with an adjoining private bathroom. Standard rooms have a washbasin in the room and shared bathroom and toilet facilities. The accommodation is located within easy walking distance of the City Campus (approx 5-10mins walk). Conference Organiser Leicester Conferences is a dedicated team within the University of Leicester with many years of experience in hosting large conferences, meetings and events. You will be assigned a conference co-ordinator who is responsible for the successful planning of your event from start to finish. We can also provide an Event Management Service that can greatly assist in organising your event in areas such as managing payment collection for accommodation.

Main conference room: £650 per day Cost Breakdown: Main conference room: £650 per day ‘The Venue’ (poster display) £1600 per day Sports Hall (poster display) £950 per day Hire of poster boards £10,899 total plus assembly/dismantle Coffee, tea and biscuits per £1.25 person, per serving Gala dinner at Athena £24.95 per person Gala dinner wine (allow £11.50 per bottle ½ bottle per person) Security at gala dinner £280 Accommodation Bed & breakfast with en suite room £36.40 per person Bed & breakfast with standard room £23.90 per person Prices are quoted against our standard terms and conditions, available on request.

Additional Information The following pages contain details of previous events held in Leicester and further information about our venue and services, including some examples of what to do and see in the vicinity of the conference.