Session Three – Post Award Management May 25, 2018

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Empowerment through knowledge and engagement – understanding the NSF processes Session Three – Post Award Management May 25, 2018 11:00 am – 12:00 pm EST

Introductions Clytrice Watson, Program Officer of the HBCU-UP Program, Education and Human Resource Directorate, Division of Human Resource Development (EHR/HRD) Jannele Gosey, Grants Management Specialist for the Division of Undergraduate Education (DUE) and the Division of Human Resource Development (HRD) Rashawn Farrior, Team Lead, Education and Human Resources Directorate (EHR)

agenda Prior Approvals Re-Budgeting Authority No Cost Extensions Reporting Requirements Site Visit Information Pathways to Success Resources Q & A

Prior approvals

Re-budgeting authority NSF allows the institutions total budget reallocation authority. However, you must adhere to your institution’s policies and procedures. You do NOT have to request permission from NSF to make budget changes unless: Funding needs to be moved OUT of the Participant Support Costs Category. OR The change would result in a change of scope or objective. *If either situation were to arise, permission from the Program Officer is needed and the request can be made through Fastlane.

No cost extension (nce)

Reporting requirements

Project outcomes report Do not submit this report if you intend to request a NCE. Submission of this report states that the project is done and the system will initiate the financial and administrative closing of the award.

Advanced monitoring site visit Site visits are one of several monitoring tools used by the Office of Budget, Finance and Award Management (BFA) Division to provide oversight of NSF’s research award portfolio. The Division of Institute and Award Support (DIAS) uses an risk assessment algorithm to develop the list of institutions that will receive an Advanced Monitoring Site Visit for that year. 30 visits are done each year either in person or virtually, by a Cost Analyst from DIAS and a Grants Management Specialist from DGA. This is a business assistance visit and not an audit. We review your time and effort systems, accounting systems and also review your policies and procedures to make sure that you are in compliance with Federal guidelines and regulations. Being prepared prior to the site visit always helps thing run smoother.

Pathways to success! Policies and Procedures; Effective communication between everyone involved; Official records; Good accounting practices

Resources Proposal & Award Policies and Procedures guide NSF 18-1

Jannele Gosey, jgosey@nsf.gov, 703-292-4445 CONTACT INFORMATION Jannele Gosey, jgosey@nsf.gov, 703-292-4445

ASK EARLY, ASK OFTEN!