PROPOSED BUDGET 2018-2019 Administrative and Capital Components GARDEN CITY PUBLIC SCHOOLS PROPOSED BUDGET 2018-2019 Administrative and Capital Components February 13, 2018

Please remember: Tonight’s presentation is the second step in a comprehensive review and discussion of the administration’s proposed budget. It is a working document, not a finished product. The budget adopted by the Board of Education and presented for approval on May 15th will reflect input from the community.

Tonight’s Agenda 2018-19 Budget Figures Background: The Tax Levy Cap, State Aid, Unfunded Mandates, Cost Saving Measures Administrative and Capital Components of the Budget Capital Projects Recommendations The Budget by the Numbers Summary Q & A

Proposed overall budget: $115,805,283 Budget to budget increase: $3,143,702 or 2.79% Projected tax levy increase (with STAR): 3.54% Maximum Allowable Tax Levy: 3.54 % BUDGET IS AT CAP

2018-19 Proposed Budget 3 PART AMOUNT % ALL Administrative $12,814,604 11.07 Program $86,942,249 75.07 Capital $16,048,429 13.86 TOTAL $115,805,283 100.0%

2018-2019 Proposed Budget Expenditures

Administrative Budget Board of Education Central Administration School Community Relations Plant Operation and Maintenance Central Data Processing Transportation* Special Items (Insurance and BOCES) *Instruction Budget

Central Administration Superintendent’s Office 1.0 clerical employees (Reduced 0.5) Assistant Superintendent for Business & Finance 9.3 employees in Business Office Assistant Superintendent for Personnel 1.5 clerical employees in Personnel Office _____________________________________________ *Assistant Superintendent for Curriculum & Instruction 1 clerical employee *Discussed as part of Instructional Budget Areas

Personnel Recruitment, hiring, orientation, mentoring Professional Development Teacher and Administrator Evaluation (APPR) Enrollment, staffing projections, demographics Teacher certification, personnel files, seniority lists Site based and interview parent training

Personnel Federal Grants NYSED Compliance and Reporting Dignity Act (DASA) Title IX Negotiations (4 units) Policies

Business & Finance Administration of $115 million budget Supervision of non-instructional operations Safety & Security Facilities & Grounds Transportation Lunch Program Comptroller’s 5 Point Plan Policies for business operations Internal controls/segregation of duties External, Internal and Claims audit function Oversight of capital and maintenance projects

Pupil Transportation Director and Assistant Director 3 mechanics 1.5 clericals 54 full-time drivers (+2) 6 substitute drivers 12 bus attendants

Pupil Transportation 2,896 students transported to district schools 514 students transported to other schools District transports students to 16 schools outside the district (Transport decision based upon safety and costs) Private contractors transport to 32 other schools 759 athletics trips to date 362 field trips scheduled to date This year, purchased 2 full-size buses and 1 passenger van

Plant Operations & Maintenance 1 Director 1 Clerical 7 Head custodians; 4 assistants 33 Custodians & cleaners 1 Head groundskeeper 4 Groundskeepers 1 Head maintainer 6 Maintainers 1.8 Security

Plant Operation & Maintenance Infrastructure maintenance Preparation and continued upkeep of 20 fields Athletics events: approximately 470 home games Maintenance of walks and driveways Snow/ice removal Implementation of capital projects Day-to-day involvement in all security and maintenance projects

Maintenance and Capital Projects Hemlock Renovated building space to accommodate increased enrollment Homestead Replaced drywell at front entrance Homestead roof replacement * Locust Installed new shelving in library

Maintenance and Capital Projects Stewart Replaced flooring and ceiling tiles in several classrooms Installed projection screen in cafeteria Stratford Install new roller shades in all classrooms (in-progress) Replaced cabinets in cafeteria Replace wooden radiator covers in hallways (in-progress) Stratford roof replacement*

Maintenance and Capital Projects Middle School Completed MS breezeway window replacement Completed MS health office renovation Renovated electronic music lab Refinished auditorium stage Updated the larger gym, refinished floor, painted and installed new wall padding Replaced ceiling and lights in several classrooms

Maintenance and Capital Projects High School Completed HS turf field and track replacement Completed HS auxiliary gym window replacement Replaced scoreboard in main gym, soccer field and lacrosse field Purchased pole vault system for turf field HS auditorium HVAC air-conditioning – scheduled install summer 2018 HS ADA bathroom renovation by auditorium*

Maintenance and Capital Projects Administration Building Completed first floor ceiling replacement and abatement work Administration building generator (in-progress) District-Wide and Security Completed installation of new card access system Installed additional security cameras Installed outdoor speakers Completed District-wide clock project Install additional classroom fans (in-progress) * Awaiting final NYS approval

Capital Projects: 2018-2019 Stratford High School Renovate two ADA bathrooms in main corridor High School Renovate auxiliary gymnasium – paint, refinish floor, purchase floor mats, install wall matting Abate auditorium cat-walk Renovate art lab Replace boiler room doors

Capital Projects: 2018-2019 Buildings and Grounds Security Purchase 1 maintenance and 1 grounds’ vehicle Paving and asbestos abatement in various buildings Security – Additional security cameras GPS and cameras on buses Technology Infrastructure WAPs, CAT6 wiring, storage

Other Expenses: Benefits, Debt Service and Transfers Employee benefits Retirement—TRS & ERS (Major Increase by NYS for 2018-19) FICA & Medicare Health insurance Workers’ Compensation & Unemployment Debt service Transfers to capital and special funds

2018-19 Proposed Budget 2017-18 Adopted Budget 2018-19 Proposed Budget $ Change % Inc. on 17-18 Budget Personnel Services 60,589,591 61,769,898 1,180,307 1.95 Equipment 948,548 876,582 (71,966) (7.59) Contractual 7,203,060 7,752,908 549,848 7.63 Supplies & Materials 1,882,105 1,843,630 (38,475) (2.04) Tuition 2,371,955 2,466,360 94,405 3.98 Textbooks 362,788 469,310 106,522 29.36 BOCES Services 3,160,824 3,700,378 539,554 17.07 Debt Service 5,769,653 4,029,264 (1,740,389) (30.16) Employee Benefits 29,073,057 30,546,953 1,473,896 5.07 Capital Projects 1,175,000 2,200,000 1,025,000 87.23 Interfund Transfers 125,000 150,000 25,000 20.00 TOTALS 112,661,581 115,805,283 3,143,702 2.79

Administration Workshop expenses 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1099 Board of Education 61,440 88,206 88,424 218 0.25 Workshop expenses Memberships and dues to school board organizations Administration of annual budget vote and school board elections Legal advertising Payment of election workers Supplies and materials

Central Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1299 Central Administration 415,616 421,958 390,753 (31,205) (7.40) Superintendent’s salary Clerical staff salaries Supplies and materials Travel and conference expenses

Business Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1399 Business Administration 1,101,308 1,129,051 1,154,624 25,573 2.27 Overall management of all financial and operational functions Salary of Assistant Superintendent for Business & Finance Clerical staff salaries Financial system software and licensing Auditing services Purchasing services Supplies and materials Treasury services

Administration School district counsel Bonding attorney 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1420 Legal Services 262,137 211,000 241,000 30,000 14.22 School district counsel Bonding attorney Labor negotiations

Personnel Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1430 Personnel Administration 337,878 346,015 359,997 13,982 4.04 Salary of Assistant Superintendent for Personnel Clerical staff salaries Recruitment and orientation of district personnel Supplies and materials

Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1480 School-Community Relations 122,169 129,996 134,944 4,948 3.81 Creation and disbursement of informational materials to the public 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1670 Central Printing & Mailing 45,511 61,751 81,481 19,730 31.95 Printing and mailing for the District

Central Data Processing Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1680 Central Data Processing 713,243 741,237 772,630 31,393 4.24 Annual licensing and maintenance of student information system and other software Website design and maintenance Network technicians’ salaries Clerical staff salaries Supplies and materials

Insurance & BOCES Administration 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1900 Insurance & BOCES Administration 1,147,818 1,189,438 1,222,045 32,607 2.74 Insurance premiums Commercial liability School board legal Student accident Workers compensation excess insurance District share of administration & facilities costs for Nassau BOCES

Program District transportation of public and private school children 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 5500 Transportation 3,805,599 4,422,578 4,792,177 369,599 8.36 District transportation of public and private school children Bus drivers’ and attendants’ salaries Mechanics’ salaries Supervisor salaries Transportation for music, athletic, and extra-curricular activities Private contract costs Supplies and materials

Program 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 8060 Civic Activities 23,380 24,773 27,648 2,875 11.61 Use of facilities by outside groups during evenings and weekends 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 8070 School Census 15,400 - 16,500 100.00 Obtaining demographic data regarding school district population

Program 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 9901 Transfers to Other Program Funds 309,989 125,000 150,000 25,000 20.00 Mandated contributions to state summer program for classified students

Facilities-Operations Capital 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1620 Facilities-Operations 4,603,498 5,266,361 5,348,547 82,186 1.56 Operation of all school facilities Director of Facilities salary Custodian and security staff salaries Clerical staff salaries Utilities Equipment Supplies and materials

Facilities-Maintenance Capital 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 1621 Facilities-Maintenance 1,575,721 1,801,575 1,811,472 9,897 0.55 Maintenance of district buildings and grounds Maintenance staff salaries Equipment Supplies and materials

Capital Capital projects throughout the District 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 9950 Capital Projects 3,900,000 1,175,000 2,200,000 1,025,000 87.23 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 9700 Debt Service 5,554,976 5,769,653 4,029,264 (1,740,389) (30.16) Capital projects throughout the District Interest payments on tax anticipation notes Principal and interest payments on outstanding bond issuances and Energy Performance Contract Principal and interest payments on Computer Lease Purchase

Employee Benefits Health insurance Pension costs Social security 2016-17 Actual Expenses 2017-18 Adopted Budget 2018-19 Proposed Budget Change from 2017-18 % Change 9000 Employee Benefits 26,687,486 28,644,782 30,546,953 1,902,172 6.64 Health insurance Pension costs Social security Workers compensation Unemployment insurance Dental insurance Compensated absences

Teacher Retirement System Costs

Health Insurance Costs Growth from 2000 to 2018: Individual 254.23% Family 297.88%

The 2018-2019 Proposed School District Budget… Complies with the tax levy cap, and therefore requires only a simple majority for passage Maintains the robust programs that prepares our students for the rigors of college and the demands of citizenship Recognizes the value of investments in STEAM and continues to provide resources for technology upgrades Includes funds for capital improvement Five Year Plan Maintains RtI, the continuum of special education services, and opportunities for diverse learners Strategic reductions in staffing overages to maintain compliance with the Levy Cap AT CAP

Please don’t forget to vote on May 15th!