Unit Leadership Training Overview of Unit Leadership Responsibilities and Resources Ideas for Unit Activities and Examples Included Tips for Advertising Listserv Guidelines Incentive Program Training Power Point available online

Table of Contents Unit Leadership Training Slide 1 Table of Contents Slide 2 Units Slide 3 Regional Map Slide 4 Role of Chair and Co-Chair Slide 5 Role of Regional Representatives Slide 6 Role of Steering Committee Slide 7 Next Steps Slide 8 Unit Events ~ The Basics Slide 9 Unit Event ~ Announcements Slide 10 Unit Event ~ Hosting Slide 11 Communication with Members Slide 12-14 CE Event(s) Slide 15 Recruitment & Retention Slide 16 Unit News and Stories Slide 17 Advertising Slide 18 CEU Incentive Slide 19-20 Chapter Support Slide 21-22 Information and Forms Slide 23 Contact Information Slide 24

Units Units organized by Counties. Some Units are 1 County, others are 2 or 3. Each Unit has an appointed Chair and Co-chair as well as a Steering Committee Unit Areas: Atlantic/Cape May/Cumberland (A/CM/C) Bergen/Passaic (B/P) Mercer/Burlington (M/B) Camden/Gloucester/Salem (C/G/S) Essex (E) Hudson (H) Middlesex (Mx) Monmouth/Ocean (M/O) Morris (Ms) Somerset/Hunterdon (S/H) Sussex/Warren (S/W) Union (U)

Regional Map Northwest Region include the units of Sussex-Warren, Hunterdon-Somerset and Morris. Northeast Region include the units of Bergen-Passaic Essex, Hudson and Union. Central Region include the units of Monmouth-Ocean, Mercer-Burlington and Middlesex Southern Region include units of Camden-Gloucester-Salem, Atlantic-Cape May-Cumberland.

Role of Unit Chair and Co-Chair Plan and host meetings/activities for your Unit at least four (4) times a year Communicate NASW news and information to members in conjunction with Regional Representatives Communicate Unit news and information to Chapter office to highlight in NASW publications Welcome new members in your unit and encourage others to join Encourage members to run for office and nominate members for NASW awards

Role of Regional Representatives Will serve as the Board liaison to Unit leaders (Chair, Co-chair, Steering Committee) When a position becomes vacant, will help identify potential Unit leaders. Will attend Unit meeting(s) organized by a new Unit leader (when possible) and help leaders develop a Steering Committee for their Unit (if needed). Will help “roll out” new ideas/programs in their regions/Units (e.g. promoting Prospective SW program, share information re: Conference and CE programs, etc.). Will assist in bringing Unit leadership from their Region to report at Board meetings (each Unit to report annually).

Role of Steering Committee A Steering Committee consists of 6-10 Unit members who assist the Unit Leaders with planning and hosting Unit activities and meetings. Provide meeting refreshments, assist in finding meeting locations and speakers, generate service project ideas, contact new members, and PR. The Committee helps to engage Unit members and develop future leadership.

QUESTIONS

Next Steps Designing a Unit Meeting: Unit Meeting: The Basics, Tips and Tricks (Unit Manual) Ask your fellow Unit Leaders for assistance: email ‘units@list.naswnj.org’ for ideas and guidance Utilize Steering Committee members for assistance Plan one Social Work Exchange (networking) event per year Contact Kendra for information on hosting CE events Consider working with other Units to share a program Consider working with the local Private Practice Special Interest Group to share a meeting Review list of creative suggestions (in progress) for your Unit from other Unit Leaders

Unit Events ~ The Basics Types of Events Networking, social, educational, continuing education, social work month event, public service, or volunteer Location to Host & Time Assisted living facilities, libraries, non-profit organizations, Chapter office, restaurants Meetings run 2-hours, weekday evenings or weekends. Choose a Topic & Invite a Speaker Unit member, other professionals, Chapter staff, or social work professionals Involve Your Members Ask for ideas Invite them to join Steering Committee Encourage them to bring a friend (non-members can attend one meeting before they are asked to join.)

Unit Event ~ Announce Your Event Schedule & Promote Your Meeting to NASW Members (in this order please): Complete ‘Meeting Form’ located on NASW-NJ website; Staff will post meeting on NASW website Calendar and send the Unit Chairs a Registration Link to see the event and an RSVP Link to see who has registered to attend; Send an email to your Unit Listserv to announce meeting; include the Registration Link and ask members to complete the registration form; Chapter will promote meeting in newSWire™; Send out reminder email to your Unit Listserv. Promotion should not imply endorsement of a specific person, product, or service by NASW or NASW-NJ. **IMPORTANT – We recommend that you send email from the email address NASW-NJ has on file, otherwise your email will not be transmitted.

Unit Event ~ Hosting Networking time before the meeting begins Basic Introductions – (helps with networking). Welcome Regional Rep and/or NASW-NJ Staff (if present). Share NASW/NASW-NJ News & Upcoming Events with attendees (if no Regional Rep or Staff) Purchase simple refreshments (maximum $7.50 per person) based on headcount (pizza & soda, donuts & coffee, cheese & crackers) Sign-in sheet (available in Unit Manual) Speaker, Program or Discussion Topic Fill out Meeting Summary form (available in Unit Manual) and email to Janine Hendryx with any pictures you have from the meeting (no PDFs please).

QUESTIONS

Communication with Members Listserv: What is it? Email address for all members in your Unit (updated monthly) One-way communication; leaders can email members, but members can only reply to sender Email should be easy to read and informational Less is more! Use bullets for easy reading Chapter staff can use listserv to email Unit members, too Guidelines on acceptable content will be sent to you What Content is Included? Promote upcoming meetings and other Chapter information Outside free community events: No Ads, No CEUs(Other than Chapter) If you are asked to send out an advertisement, please have the member or non-member who asked you contact Janine Hendryx for information about advertising. SEE LISTSERV GUIDELINES FOR DETAILS Please include the following standard message in all email: “Please add us to your address book, and go to the website at www.naswnj.org , click on the “event” link to view upcoming events.

Communication with Members Listserv (con’t): Sample email From: Morris-owner@list.naswnj.org; on behalf of; Janine Hendryx [jhendryx@naswnj.org] To: Morris@list.naswnj.org Subject: NASW-NJ: Networking Meeting December 21, 2012 ______________________________ Morris NASW-NJ Members: Please join us for our next Unit Networking Meeting on Wednesday, August 21st from 6-8pm, at Morris Library Sandy Jones will be speaking on Cognitive Behavior Therapy and Adolescents Refreshments will be served. Come early to Network! Please RSVP at: http://www.naswnj.org/cde.cfm?event=257111 ______________________________________________ If you wish to be removed from this email list and no longer receive NASW-NJ Morris Unit announcements, please forward your email address to info@naswnj.org. Please include "Remove me from Morris Unit Listserv" in the subject line. Thank you. RSVP Public Results link will be sent to Unit leader to view member RSVPs.

Communication with Members Listserv Email Addresses: A/CM/C: Atl-CM-Cumb@list.naswnj.org Bergen/Passaic: Bergen-Passaic@list.naswnj.org Mercer/Burlington: Burlington-Mercer@list.naswnj.org Camden/Glouc/Salem: Camden-Gloucester-Salem@list.naswnj.org Essex: Essex@list.naswnj.org Hudson: Hudson@list.naswnj.org Middlesex: Middlesex@list.naswnj.org Monmouth/Ocean: Monmouth-Ocean@list.naswnj.org Morris: Morris@list.naswnj.org Somerset/Hunterdon: Somerset-Hunterdon@list.naswnj.org Sussex/Warren: Sussex-Warren@list.naswnj.org Union: Union@list.naswnj.org Include the following standard message: “Please add NASW-NJ to you address book”

QUESTIONS

Continuing Education Events (program under development) Units can offer CEU events as a way to encourage attendance and recruitment. Call Kendra Hayes, Director of Continuing Education, at least 60 days in advance, to discuss topics and schedule program. Identify and reserve free location (minimum of 30 seats). Check with your Unit members ~ they often have ideas for program locations including agencies, schools or libraries. Chapter will promote event on the web site Calendar Promote your event to your members through your listserv Chapter will mail CEU materials and instructions to Chair Remember: Non-members will pay $30 at the door

Recruitment & Retention New Members You will receive reports (of your new members) once a month from Membership Coordinator Call and/or send an email to new unit members once a month (review templates in Unit Manual). Introduce yourself, welcome members, and invite them to your next meeting Member Requests Forward all member requests to Membership Coordinator to resolve. For example: Change of email Change of address Add to/Remove from listserv Advertising requests Other requests ASK UNIT LEADERS TO ASK THEIR (NEW) UNIT MEMBERS IF THEY RECEIVED “WELCOME” LETTER FROM THE CHAPTER VIA EMAIL OR HARD COPY?? Please advise any members who say they are not receiving emails to check their spam filters and to add emails from the listserv to the “safe sender list”

Unit News and Stories NASW-NJ has 3 promotional formats: newSWire™ - Weekly electronic newsletter FOCUS - Electronic and hardcopy newsletter published bi-monthly Individual Unit Web pages (under development) Tell us about your Unit! Provide unit event information and photos for publication Submit article about Unit activities Encourage members to write an article about issues/areas of interest. Submit article for publication in National NASW NEWS

How to Make Use of Advertising NASW-NJ has 4 ways to advertise events: newSWire™ FOCUS NASW-NJ Website Member address labels (available for purchase by county or state) For more information visit www.naswnj.org or contact Janine Hendryx.

QUESTIONS

CEU Incentive for Unit Leaders Unit Leadership Orientation & Trainings= 1 CEU Certificate for each 4 Unit events = 1 CEU Certificate You may receive a maximum of 5 CEU certificates during any given fiscal year. CEU certificates are not redeemable for the Annual Conference or special CEU events. CEU certificates may not be transferred to other members. In an effort to show our appreciation for all of the work that you do as Volunteer Staff all Unit Leaders who attend this training will receive a voucher redeemable for use towards 1CEU. We will have 2 training sessions per year for which you will receive a voucher for use towards one CEU. An additional CEU certificate will be given to each Unit leader who hosts 4 Unit events of any kind during the fiscal year. Unit leaders may receive up to 5 CEU certificates in a given fiscal year culminating from 2 trainings and 12 Unit events. These vouchers will be redeemable at NASW-NJ CEU events that may be held throughout the year, they may not be used for the Annual Conference or NASW-NJ events designated as “special” events.

CEU Incentive for Unit Leaders 1 (Spring) Training = 1 CE 1 (Fall) Training = 1 CE 4 Unit Events = 1 CE TOTAL (Maximum) = 5 CEs per year

QUESTIONS

Chapter Support How Can We Help You? Staff can attend and speak at Unit meetings and events Respond to requests from Unit Leaders and Members (Membership Hotline 732.296.8070 X18) Assistance with identifying speakers for CE programs Promote Unit events on website and through newsletters

Chapter Support Meeting Request & Meeting Summary Forms (located in the Unit Manual) Submit these forms online For assistance with these forms contact Janine Hendryx Member requests (see slide 21): Janine Hendryx jhendryx@naswnj.org CE program requests: Kendra Hayes khayes@naswnj.org

Information and Forms Unit Manual: How to find it: www.naswnj.org, hover over “About Us” and click on “Units”, then click on “Unit Manual” (gray sidebar). Log in with username (JaneSmith) and password (NASWNJ) Important forms you’ll need ~ Under FORMS: ‘Meeting Request Form’ – schedule your meeting ‘Meeting Summary Form’ – tell us about your meeting ‘Request for Payment (RPF) Form’ – reimbursement for refreshments ‘Meeting Sign-in Sheet’ – confirms who attended (members and non-members) and helps identify who might join

Contact Information Questions? Please ask the Chapter Membership Team Janine Hendryx, Membership Coordinator jhendryx@naswnj.org or 732.296.8070 x18 Mary Jean Weston, Director of Membership mjweston@naswnj.org or 732.296.8070 x12 Email: info@naswnj.org Subject: Membership Phone: 732.296.8070 X18 Fax: 732.296.8074