Using Reports © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

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Presentation transcript:

Using Reports © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Objectives Use the Report Wizard Use Report Layout View Review report sections Apply group and sort orders (continued) Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Objectives (continued) Add subtotals and counts Resize and align controls Format a report Create mailing labels Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Use the Report Wizard A report is the primary object you use to print database content Report Wizard is one way to create a report It is a tool that asks you questions to guide development of the report Your responses determine record source, style and layout Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Use the Report Wizard The record source is the table or query that defines the fields and records displayed on the report Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Selecting Fields for a Report Using the Report Wizard Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Use Report Layout View Reports have multiple views that you use for various report-building and report-viewing activities Report Layout View applies a grid to the report that helps you resize, move, and position controls Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Modifying Column Width in Report Layout View Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Report Views Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Review Report Sections Report sections determine where and how often controls in that section print in the final report Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Review Report Sections Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Group and Sort Orders Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records To change sorting or grouping options for a report, you must work in Report Design View Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Group, Sort, and Total Pane Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Add Subtotals and Counts Calculations are used to add subtotals and counts to a report Expressions are needed to create a calculation Functions are built-in Access formulas Arguments are information needed by a function Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Adding subtotals to group footer sections Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Resize and Align Controls Two alignment commands: * Within its own border * With respect to each other You can resize a control by using the ↔ pointer Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Precise Resizing and Aligning [Ctrl] + arrow key(s) move a control one pixel at a time [Shift] + arrow key(s) resize a control one pixel at a time Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Resizing Controls in Layout View Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Selecting More Than One Control at a Time in Report Design View Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Format a Report Formatting refers to enhancing the appearance of the information Formatting includes: * Font style, size and color * Background colors * Line thickness and color * Alignment Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Useful Formatting Commands Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Create Mailing Labels Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Label Wizard Dialog Box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Summary Using the Report Wizard Using Report Layout View Reviewing report sections Applying group and sort orders Adding subtotals and counts Resizing and aligning controls Formatting a report Creating mailing labels Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.