Rowland Unified School District (Slides from ETS) CAHSEE Test Site Coordinator Information

Test Site Coordinator Responsibilities 2 TSC

Before Testing 7 Attend training Send signed Test Security Agreement and Affidavits to district coordinator Read the responsibilities and procedures in the test site coordinator section of the DTSCM TSC

Before Testing (Continued) 8 Inform parents, students and teachers about the testing schedule Inform teachers about their students attendance at the testing session Work with your district coordinator to resolve problems TSC

Before Testing (Continued) 9 Organize and supervise all activities necessary to conduct testing at school site Collect signed Test Security Affidavits from all who have access to test materials Control inventory. Use Test Site Security Tracking Form and Inventory Form-Test Site TSC

Before Testing (Continued) 10 Sample Test Site Packing List. This form shows all the materials your school site boxes contain. TSC

11 Before Testing (Continued) TSC

Before Testing (Continued) 12 Receive test materials Conduct an inventory of all materials within 24 hours of receipt Look at sequence numbers written on top of the boxes and make sure all boxes are accounted for Box 1 of 10, 2 of 10, etc. TSC

13 Follow the checklist for Inventorying Test Materials at the Test Site Save original boxes for return shipments Contact District Coordinator with additional material requests Before Testing (Continued) TSC

Before Testing (Continued) 14 Keep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administration Test booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary. TSC

Before Testing (Continued) 15 Train test examiners and proctors Include the following: Responsibilities of test examiners and proctors Security of test materials Testing schedules and locations Preparation of test locations for test administration Arrangement for proctors, as required TSC

Before Testing (Continued) 16 Train test examiners and proctors (continued) Information about students who have accommodations/modifications in IEP or 504 plan Directions for Administration-Special Test Versions manual Verification of students identity Distribution of test materials Assistance with directions Administration of the test TSC

Before Testing (Continued) 17 Train test examiners and proctors (continued) Procedures for completing demographic information Completion of score codes Collection of and accounting for test materials Scheduling and procedures for returning test materials to test site coordinator TSC

Before Testing (Continued) 18 Prepare answer documents One answer document must be submitted for each student testing If using Pre-ID service, prepare blank answer documents for recently enrolled students who have not passed one or both sections VOID documents for students who are no longer enrolled or who were incorrectly included in the Pre-ID file TSC

Before Testing (Continued) Prepare and distribute test materials using the Inventory Form-Test Site Materials for Each Test Examiner Number to Include Directions for Administration manual1 per examiner Test booklets1 per student + 1 for examiner Answer documents1 per student + 1 blank No. 2 pencils1 per student + a few extras List of Demographic Fields Required to be Hand-Marked for Schools Participating in the Pre-ID Service 1 copy, if applicable 19 TSC

During Testing 20 Monitor the test administration Visit each testing room to make sure administration scripts are being read word-for-word Ensure students have sufficient time to test Ensure proper monitoring of breaks and extended breaks taken during testing, such as lunch TSC

During Testing (Continued) 21 Be prepared for emergency situations, restroom passes, etc. Document testing incidents and potential test security breaches If applicable, complete the Test Administration Incident Report Form and/or the Test Security Breach Report Form. Ensure compliance with all examination procedures TSC

During Testing (Continued) 22 Administration Reminders: Scratch paper is not allowed. Do not allow students to use extra paper to answer their ELA writing tasks. All responses to math and ELA items, including writing task, must be recorded with No. 2 pencil on a single answer document. Do not use a pre-ID answer document from one administration for another. TSC

During Testing (Continued) 23 Administration Reminders (Continued) Do not use correction fluid on any answer documents. Do not use paper clips, tape, staples, or glue on the answer documents. Do not attach removable self-stick notes to the answer documents. TSC

During Testing (Continued) 24 Administration Reminders (Continued) Do not disassemble or pull pages out of the multi-page answer document or insert additional pages. If an answer document is damaged, the answers must be transcribed onto a new one and all student demographic fields must be hand-marked. TSC

During Testing (Continued) 25 Testing variations: Provide accommodations and/or modifications to eligible students if specified in their IEP or 504 plan Provide identified English learners additional test variations if regularly used in the classroom TSC

After Testing 26 Collect all examination materials after each test session Verify that all test materials from test examiners are accounted for Put the scorable answer documents in a secure place between test sessions TSC

After Testing (Continued) 27 Prepare answer documents for return Inspect for stray marks If a student has a Pre-ID answer document, check to make sure the fields that were not Pre-ID are filled in. If a student is new or does not have a Pre-ID answer document, all demographic data must be hand- marked. TSC

After Testing (Continued) 28 Check answer documents Check that Box 3 Score Code is completed on all scorable answer documents TSC

After Testing (Continued) 29 Check Box 26 Accommodations and Modifications Test examiner must grid Box 26 Accommodations and Modifications codes if any were actually used. Test site coordinators or designees signature is required to confirm that accommodations and/or modifications were offered whether used or not. TSC

30 If used, the correct code must be hand-marked on the answer document. After Testing (Continued) TSC

After Testing (Continued) 31 Transcribe student answers as required: If any student marks answers anywhere other than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student. If a student uses more than one answer document, answers must be transcribed into a single document. Pages from two documents may not be physically combined. TSC

After Testing (Continued) 32 VOID an answer document if: The document has been damaged. It is a Pre-ID document for a student who is no longer enrolled in the district. A student has used more than one answer document and the answers have been transcribed onto another that has already been included in the scorable materials. TSC

After Testing (Continued) 33 Prepare scorable answer documents for return Locate the large plastic bag labeled Test Site Coordinator Packet that contains all your return instructions and labels. Separate and count answer documents by grade. Do not mix scorable and non-scorable materials. TSC

After Testing (Continued) 34 Prepare scorable answer documents for return (Continued) Use appropriate SGID for each grade Hand-grid section B: Grade, Number of Answer Documents, Date of Exam Place SGID on top of appropriate grade level documents Wrap each bundle with paper bands provided in groups of 100 Place appropriate Shipping Labels on boxes with scorable answer documents TSC

35 After Testing (Continued) TSC

After Testing (Continued) 36 Prepare nonscorable materials for return Test Site Packing List and Security Tracking Forms Unused SGIDs Test Booklets, including large type and Braille Audio CDs All original copies of transcribed essays Place appropriate shipping labels on boxes with non-scorable materials TSC

After Testing (Continued) 37 Labeling Boxes TSC

After Testing (Continued) 38 Return materials to your district coordinator Follow specific information from district coordinator and return materials accordingly and appropriately to the district office for consolidation of all test sites materials TSC

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