SharePoint 2013 Community Sites The Discussion Boards Extreme Makeover Marlene Lanphier Senior SharePoint Solutions Designer

What is a Community Site? Site Template available in SharePoint Server Not available in SharePoint Foundation Can be a Site Collection or a subsite Microsoft recommends site collections Best for long standing groups Best if the community exists first Best with members

Permissions Owners Group Full control Moderators Group Moderate – new permission level Members Group Contribute – compare to Team Site Members group having EDIT permissions Visitors Group Read-only

Inheriting and Breaking Permissions on subsites Inheriting Parent site a community site All groups created with correct permissions Parent site not a community site Must change Members group from Edit to Contribute Must create and permission a Moderators group Unique Parent site a community site All groups created with correct permissions Parent site not a community site All groups created with correct permissions

Types of Communities Private Limited participation to specific users Closed Everyone can view (Read); must be pre-approved to join (enable access requests to Members group) Open with explicit membership Everyone can view (Read); automatically approved to join (enable access requests and auto-approval to Members group (Microsoft suggested type)) Open Anyone can participate without joining

The Importance of Moderators Moderators should be subject matter experts Ensures that content remains relevant and on topic Manages discussions Can summarize multiple answers into one best answer Manages the About page that provides information about the purpose and rules of the site Reviews and deals with inappropriate content

Managing the site Community Settings Established Date Reporting offensive content Categories Only one category can be assigned to a discussion so keep them general Create a separate library for storing documents used in discussions (create library, break permissions on site assets)

Managing Discussions You someone; use #tags Mentions and tags will appear in the newsfeed Best Reply and Answered Unanswered questions In this view if poster marks as question Remains unanswered no matter how many replies until poster or moderator marks as answered Featured discussions Discussions marked as featured appear in a special view Whats Hot Highlights the highest rated topics

Managing Gamification Badges Choose badges that represent positive achievements Award badges judiciously Ratings Can be likes or star ratings Reputation scores Can set up to 5 levels

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