2014 Technology Update for Board of Trustees General Statement of Blue Ridge Technology Status Review of projects that are on the horizon A. Portal B. Student Self-Service C. Mobile D. SharePoint Opportunities E. BRCC-TV Recommendation E. IT Academy Opportunities F. Document Imaging G. Maxient Software H. Mass Notification System - Lynx l. Upgrade/Integration of Surveillance Cameras Questions/Discussion 11/12/2018 Board of Trustees Retreat – November 2014

Blue Ridge Technology Status We have made significant progress in spite of the tough financial situation In terms of our positioning within the Community College system, there are no other schools who are further along in implementing the identified technology A significant portion of the implementation effort is complete, what remains are the tasks associated with training, documenting and advertising 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Ellucian Portal Designed to be the starting point for students to access resources (Moodle, WebAdvisor, Announcements) Opportunity for better communication with constituents One place with many “doors”, “portals” by which users operate in a consistent environment Eliminates the need for multiple logins Developed with adaptive design technology (Optimized for smart phones, tablets, and PC’s) Eventual replacement for WebAdvisor 11/12/2018 Board of Trustees Retreat – November 2014

Existing WebAdvisor Interface 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 New Portal Interface 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Accessing WebAdvisor 11/12/2018 Board of Trustees Retreat – November 2014

Portal Adaptive Design Functionality that allows for the display to be tailored to the type of device (Tablet, smartphone, etc.), that a user is using to access the Portal. It has a significant impact of the layout of the page. Eliminated top and left side navigation to save room. Portal will present information from the top, and then from the left columns to the right column. . 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Student Self Services Will eventually replace the existing WebAdvisor functionality for students to manage financial aid and to plan/register for courses Designed to provide additional capabilities and a “richer” user interface Requires involvement from Academics, Business Office, Financial Aid and Technology Department First modules are Financial and Academic Planning 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Student Finance and Planning 11/12/2018 Board of Trustees Retreat – November 2014

Summary Screen with Payment Option Statement of account 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Account Summary 11/12/2018 Board of Trustees Retreat – November 2014

Account Activity Detail 11/12/2018 Board of Trustees Retreat – November 2014

Curriculum Student Planning 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Academic Plan Status 11/12/2018 Board of Trustees Retreat – November 2014

Multiple Semester Planning 11/12/2018 Board of Trustees Retreat – November 2014

Create a Plan using Courses 11/12/2018 Board of Trustees Retreat – November 2014

Create a Schedule using Sections 11/12/2018 Board of Trustees Retreat – November 2014

Schedule: Expanded View 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Ellucian Mobile Ellucian’s product for mobile access to the Colleague environment The release of Mobile scheduled for September 2014 will provide the ability to register from a smartphone In order to implement this feature we need to have Student Self Service Academic Planning implemented 11/12/2018 Board of Trustees Retreat – November 2014

SharePoint Implementation 11/12/2018 Board of Trustees Retreat – November 2014

SharePoint Opportunities Expanded use of Internal Committees Access for outside Advisory Committees Equipment Inventory/Assignment Tracking Expanded use of Division Areas Storing documents and having remote access Electronic Forms for Students SACS Reaffirmation 11/12/2018 Board of Trustees Retreat – November 2014

BRCC-TV Recommendation Bring the television station resources in-line with our mission and goals Continue to look for opportunities to develop video for College needs – (Marketing, instructional) Seek opportunities to market the BRCC-TV station as part of our overall marketing plan for the College Discontinue or make low priority the development of original programs that are run just on the TV station Depend upon available public broadcasting materials Prioritize and reallocate resources to mission goals 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Document Imaging 11/12/2018 Board of Trustees Retreat – November 2014

Student Conduct Software 11/12/2018 Board of Trustees Retreat – November 2014

Mass Notification System General agreement that system is operational and that we will continue to monitor, test and resolve any issues Need to promote/advertise to students Need to modify classroom computers so that the staff computer does not turn off Develop monthly testing cycles and yearly general test Integration of surveillance cameras into panic alert 11/12/2018 Board of Trustees Retreat – November 2014

Integration/Upgrade of Cameras 11/12/2018 Board of Trustees Retreat – November 2014

Current Surveillance Camera System Multiple DVR Systems a. Must be maintained b. Spread out across the campus c. Not monitored or protected Users have to memorize multiple IP addresses, usernames and passwords No global view of camera activity No access from mobile devices Some cameras are outdated and the images are not clear Are not integrated with the alert system. Integration would allow notifiers a view of the area before responding to F9/F11 trigger 11/12/2018 Board of Trustees Retreat – November 2014

Panic Alert with Camera Feed 11/12/2018 Board of Trustees Retreat – November 2014

Board of Trustees Retreat – November 2014 Questions 11/12/2018 Board of Trustees Retreat – November 2014