SCTE•ISBE HQ Presenter: Robin Fenton March 1, 2018 2:00 pm – 3:00 pm ET

Learn more about running a chapter SCTE•ISBE HQ What is HQ? Goals for today: Learn more about running a chapter Learn a different presentation technique for webinars.

Question 1 Chapter Leaders can be reimbursed for budgeted/chapter approved expenses if they have a… Email Receipt I owe you

Reimbursed Expenses Receipt You must have a receipt before signing a check for reimbursement. This includes your cable-tec game winners. Do Not hand individuals a check, if they can’t provide a receipt for the expense.

Chapter’s main purpose is to… Technical Training Networking Question 2 Chapter’s main purpose is to… Technical Training Networking Leadership Opportunities

Technical Training Hold 30 hours of technical training per year Chapter Purpose Technical Training Hold 30 hours of technical training per year Cable-tec Games Vendor Days Technical Sessions Certification Testing Meeting Announcement Attendance

Which of the following is an accurate statement about SCTE? Question 3 Which of the following is an accurate statement about SCTE? SCTE is a 501c3 and liability insurance is covered by the chapter SCTE is a 501©6 and liability insurance is covered by the chapter SCTE is a 501©6 and liability insurance is covered by SCTE

SCTE is a 501©6 and liability insurance is covered by SCTE Financials Tax Status – 501(c)6 Each Chapter is under our IRS Tax ID Your Chapter Financials are reported to the IRS (Form 990) Legal Your chapter and board members are covered under our liability insurance however board members have a responsibility to the chapter and the entire society (SCTE) as a whole.

SCTE is a 501©6 and liability insurance is covered by SCTE Legal – The chapter shall comply with all federal, state and local laws, rules and regulations governing chapter operations. Also, the chapter shall comply with all applicable policies and reporting requirements to Headquarters in order for SCTE to maintain its tax exempt status. Liabilities – Except in cases of fraud or acts of bad faith, the directors and officers of this organization shall not be held personally responsible for debts, obligations, or liabilities of the organization or for their actions on behalf of the organization.

Funds used to accomplish SCTE Mission Question 4 Which of the following is not a fiduciary responsibility of a chapter leader? Funds used to accomplish SCTE Mission Opening a Credit Card for the chapter Keep accurate financial records

DO NOT OPEN A CREDIT CARD FOR THE CHAPTER Fiduciary Responsibility DO NOT OPEN A CREDIT CARD FOR THE CHAPTER Funds used to accomplish SCTE Mission Keep accurate financial records Enforce financial internal controls Follow policies, procedures & bylaws Safeguard funds Keep chapter board informed Whistleblower policy

Who is responsible for safeguarding the chapter funds? Treasurer Question 5 Who is responsible for safeguarding the chapter funds? Treasurer Executive Board Officers and Board Members

Double Secret Probation Conditional Status Probation Status Question 6 What Status is a Chapter put on if they don’t meet their yearly requirements? Double Secret Probation Conditional Status Probation Status

Non-Compliance Conditional Status Chapters that are non-compliant are eligible for conditional status. The NCLB subcommittee and Chapter Support Committee will determine whether they are added to NCLB, Conditional Status or a combination of the two. Once added to conditional status there are three levels of status before being disbanded as a chapter.

How many board meetings is the chapter required per year? 4 6 8 Question 7 How many board meetings is the chapter required per year? 4 6 8

Robert’s Rules in Plain English Fiduciary Responsibility 4 Board Meetings Per Year These meetings need to have… Quorum present Financial review Robert’s Rules in Plain English by Doris Zimmerman

Which of the following is an unacceptable way to submit minutes? Question 8 Which of the following is an unacceptable way to submit minutes? Fax in a napkin Pigeon Carrier Email

Question 9 Which of the following every chapter is required to complete on a yearly basis? Elections Vendor Day New Members

Elections Keys to holding an election: Call for Nominations Board Election Elections Keys to holding an election: Call for Nominations Know the Number of Board Members up for election Run an election if needed Nominations are mandatory/elections are optional

If your chapter is looking for a speaker, you go to the? Question 10 If your chapter is looking for a speaker, you go to the? SCTE•ISBE Events Calendar Speaker Resource Finder Archived SCTE•ISBE LiveLearning Sessions

Speaker Resource Finder Technical Training Speaker Resource Finder A list of chapter speakers since 2015 is available on the SCTE website. Chapter Officer Resource section of the website contains over 90 different tools and templates to assist in running the local chapter

What is a roadmap for your chapter success? Chaplist CORe Question 11 What is a roadmap for your chapter success? Chaplist CORe Awards & Compliance Matrix

Awards & Compliance Matrix Chapter Roadmap Awards & Compliance Matrix Results More active chapters Better chapter/staff communication Creates goal-oriented results for chapters Creates opportunities to drive SCTE•ISBE mission on a local level Annual roadmap and guidelines for creating a healthy chapter Periodic Progress Reports helps measure success Reports go out April, June, August, October and December.

Who can take minutes for your chapter? Secretary Question 12 Who can take minutes for your chapter? Secretary Secretary or Board Member Anyone

Volunteer Anyone

Thank You!