MOSH Leading Practices Adoption System

Contents Introduction of the MOSH Adoption System Key Aspects of the Adoption System The Planning Workshop Documenting of the Leading Practice The Value Case Preparation of the Leading Practice Adoption Guide Initiation of the Adoption Process and Facilitate Widespread Adoption Generic adoption process steps NOISE Adoption Team 12 November 2018

MOSH Adoption System INTRODUCTION

Introduction The MOSH Leading Practice Adoption system was developed to assist the South African Mining Industry in its efforts to meet the Mining Industry Tripartite Occupational Health and Safety Targets and Milestones set in 2003. Facilitate Adoption of Noise Measurement Methodology It was recognised that Mines would need to adopt new technology or practices in order to bring about the required occupational health and safety improvements The MOSH Leading Practice Adoption system is designed to facilitate eager adoption of new ways of working (LPs) of all involved employees, including management as opposed to reluctant compliance It does this through a process devised to ensure that the right people receive the right information in the right way at the right time within the right organisational climate NOISE Adoption Team 12 November 2018

The MOSH Leading Practice Adoption System Introduction The MOSH Leading Practice Adoption System A systematic approach for identifying leading practices in health and safety and its widespread adoption across the industry. Focuses on the “People” issues that help to overcome resistance to acceptance and ensures sustainability. Finalize procurement/ supply chain buying process flow NOISE Adoption Team 12 November 2018

Behaviour Communication Introduction A MOSH LEADING PACTICE Technical Details Behaviour Communication Leadership Behaviour NOISE Adoption Team 12 November 2018

Practice Technical Details Introduction A LEADING PACTICE Practice Technical Details Leadership Behaviour NOISE Adoption Team 12 November 2018

Practice Technical Details Introduction A LEADING PACTICE Practice Technical Details NOISE Adoption Team 12 November 2018

Practice Technical Details Introduction A LEADING PACTICE Practice Technical Details NOISE Adoption Team 12 November 2018

Practice Technical Details Introduction A LEADING PACTICE Practice Technical Details NOISE Adoption Team 12 November 2018

Practice Technical Details Introduction A LEADING PACTICE Practice Technical Details NOISE Adoption Team 12 November 2018

Introduction Adoption Cycle Structured discussions to find out (Interview ) adopters, deciders, stakeholders . NOISE Adoption Team 12 November 2018

Introduction Adoption Cycle Understand the mental models Analyse data to find supports, barriers perceptions, experience, beliefs, values , biases. Structured discussions to find out (Interview ) adopters, deciders, stakeholders . NOISE Adoption Team 12 November 2018

Introduction Adoption Cycle Understand the mental models Analyse data to find supports, barriers perceptions, experience, beliefs, values , biases. Ideal Leadership and individual behaviour Address perceptions, challenges BC & LB plans Structured discussions to find out (Interview ) adopters, deciders, stakeholders . NOISE Adoption Team 12 November 2018

Introduction Adoption Cycle Understand the mental models Analyse data to find supports, barriers perceptions, experience, beliefs, values , biases. Ideal Leadership and individual behaviour Address perceptions, challenges BC & LB plans Eager adoption Sustainable Leading Practice towards Zero harm Structured discussions to find out (Interview ) adopters, deciders, stakeholders . NOISE Adoption Team 12 November 2018

Introduction Adoption Cycle Understand the mental models Analyse data to find supports, barriers perceptions, experience, beliefs, values , biases. Ideal Leadership and individual behaviour Address perceptions, challenges BC & LB plans Eager adoption Sustainable Leading Practice towards Zero harm Structured discussions to find out (Interview ) adopters, deciders, stakeholders . Individual Change Journey NOISE Adoption Team 12 November 2018

Introduction The MOSH Leading Practice Adoption system: A three phase system Facilitate Adoption of Noise Measurement Methodology Phase 1 Identify leading practices with the greatest potential to address the major risks Phase 2 Document the selected leading practice at the source mine where it is already applied Phase 3 Facilitate widespread adoption of the practice using a Community of Practice for Adoption NOISE Adoption Team 12 November 2018

Overview of Adoption System Key Aspects Phase One: Identification includes the following key aspects: Preparations for Planning Workshop Sharing of industry best practices Identify potential practices (DOL) Visit operations Determine potential adopters Planning Workshop Arrangements Venue Invitations NOISE Adoption Team 12 November 2018

Adoption System Key Aspects Phase1: Planning workshop Workshop inputs: Facilitate Adoption of Noise Measurement Methodology Hazards OHS Performance Risks Key R&D Outcomes Existing Practices Workshop outputs: Equipment Noise Level Target Setting & Engaging OEMs Identification and documentation of Leading Practice: Leading Practice selection criteria Three best adoption possibilities ID possible extent of adoption Assess possible adoption challenges Select & Agree on LP with greatest potential /benefit Identify Source Mine / Demonstration Mine Schedule activities going forward NOISE Adoption Team 12 November 2018

Overview of Adoption System Key Aspects Phase Two: Documenting the Leading Practice includes the following key aspects: Do industry wide enquiries Consider the Value Case Develop generic LB and BC plans Decide Adoption Process Write Adoption Guide NOISE Adoption Team 12 November 2018

Adoption System Key Aspects Documenting the Leading Practice Identify mental models, behaviour plans & persons to be interviewed Conduct & record investigations at source mine Develop direct enquiry protocol Train interviewers Conduct direct enquiries Analyse the results of the direct enquiries Develop mental model and review model against expert model and behaviour science Documenting the leading practice at the source mine for the detailed source Mine report Technical details Leadership details Communications details Materials used (training, communication, etc.) NOISE Adoption Team 12 November 2018

Adoption System Key Aspects Preparation of a Leading Practice Adoption Guide Step 1: Explain the strategic context - Define the problem - Leading Practice Overview - Value Case presentation Step 2: Detailed adoption guide - Adoption Plan Framework (16 Steps) - Worksheet Templates - Example Materials Step 3: Leading Practice for Adoption - Technical Details - Behaviour Communication - Leadership Behaviour NOISE Adoption Team 12 November 2018

Adoption System Key Aspects Identifying and documenting the value case Develop the generic value case for the practice being adopted, consisting of: Facilitate Adoption of Noise Measurement Methodology Financial impacts (costs and benefits) Strategic impacts (Improvements in H&S; Relationships; Company/Mine Image; etc.) Whilst the business value for Health and Safety Leading Practices is important, industry’s Zero Harm Vision, Culture Transformation Framework commitments and the agreed Health and Safety milestones results in the value case being a lesser focus NOISE Adoption Team 12 November 2018

Overview of Adoption System Key Aspects Phase Three: Widespread adoption includes the following key aspects: Set up COPA LP Adoption Workshop Monitor Progress Close out project NOISE Adoption Team 12 November 2018

Adoption System Key Aspects Community of Practice for Adoption Set-up a leading practice adoption workshop to initiate the process of widespread adoption Establish COPA to facilitate of the adoption process, with the following main functions: Explain / use Leading Practice Adoption Guide Finalize procurement/ supply chain buying process flow Provide / arrange training Problem solving Provide / arrange assistance Share adoption experience Continuous improvement Mine visits as appropriate Disband COPA when Leading practice is fully adopted by the members of industry Restart the adoption system process for the next leading practice as a continuous cycle of OHS improvement NOISE Adoption Team 12 November 2018

Steps of Adopting a Leading Practice The 16 Generic Step adoption 1 Decide to Adopt Plan and Conduct direct enquiries Customise generic LB Plans Finalise and implement mine-wide roll-out plan 16 8 9 2 Get management support Update key stakeholders on process Customise generic BC Plans Monitor, evaluate and report on performance 7 10 15 Establish mine adoption team Establish effective relationship with COPA Assess risk and develop final LPAG for approval Implement pilot adoption of practice 3 6 11 14 4 Prepare initial plan for adoption Brief and train key persons 5 12 13 Initiate baseline monitoring programme Develop training and communication material

Leading Practice Adoption Plan NOISE Adoption Team 12 November 2018

THANK YOU www.mosh.co.za/noise/summary NOISE Adoption Team 12 November 2018