Services Offered to Investors Kristy Strickland Subject Matter Expert

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments In this session we will take a look at several services that operators can offer their investors to streamline business processes. I will highlight the benefits of these services and why you should use them if you don’t already!

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments Investor Interface – This utility can send Check Stub or Revenue/Billing entries from one company to another (same books or a different set of books). There are several export options, so take just a minute to run through them.

Investor Interface Investor G/L Share CDEX EnergyLink WolfePak Rev/Bill Within Investor Interface, you have a variety of tools to get the right information to the investors. Investor G/L Share – This option creates owner share entries. Your company has an interest in one or more properties; you can direct the company’s share of the revenue and billings to the appropriate income and expense accounts. If two brothers co-owned an operating company and owned interest in some properties, one brother may want his share sent to the income/expense accounts within the operating company, while the other brother would like his share sent to his personal set of books. CDEX - This is typically used by First Purchasers. CDEX files are created and send to third party companies, like Oildex, for example, which will allow owners to access statement details online. EnergyLink - EnergyLink is another third party service which allows billings and now revenue to be uploaded to their website. Owners have an account to access their statement online. WolfePak Rev/Bill – This option gives you the ability to resend the 100% entries to the Revenue/Billing accounts for redistribution. Here’s an example. You might have a partnership’s percentage within your company’s Division of Interest. This partnership portion is then sent to a separate set of books for a redistribution among the individual partners.

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments Has anyone had experience with WolfeNet? WolfeNet is unique in that it sends Check Stub or Revenue/Billing entries from one Wolfepak licensed user to another WolfePak licensed user.

WolfeNet Basics General Ledger/WolfeNet - What is it? Operators – The ability to send check stub and revenue/billing information electronically to WolfePak Investors Investors – Convenient process of downloading their detailed transactions from Operator I have seen clients send Excel files or paper documents to the Investor. The investor turns around and manually enters the information or upload the file into their company. WolfeNet can transfer Check Stub or Revenue/Billing entries electronically to another WolfePak licensed user. It sends owner Revenue/Billing check history information to an FTP secured site which can be downloaded by the investor. These entries are made available when the operator completes and updates the Revenue/Billing cycle.

Benefits of WolfeNet Benefits: Designed to make data exchange between Operators and Investors as seamless as possible Eliminates redundant and extensive data entry Reduces the need for corrections Increases the efficiency of the day-to-day office duties Using the WolfeNet option becomes an automatic process through the Revenue/Billing Cycle Update. It eliminates the need for manual entry or imports. The less manual entry performed means fewer corrections. Corrections can take time and if not caught soon enough, could create a big research project for the office staff or the need for outsourced services. WolfeNet can increase the overall efficiency of your business process.

Service Setup Operator Set up Investor information using the Investor Interface menu in the Revenue/Billing module After the initial setup, entries created will automatically be generated and sent accordingly The Operator can set up services all within the Investor Interface menu of the Revenue/Billing module. You can see in this screenshot that the Operator has created a WolfeNet entry for a specific owner and a Investor-GL account for the internal owner. Remember that the WolfeNet entries are sent to another WolfePak client and the internal owner shares are automatically sent to the Income/Expense account range of the same company or another set of books. Once the setup has been completed, the entries are automatically created, and sent according to the investor setup through the Revenue/Billing Cycle update. It truly is a set it and forget it option!

WolfeNet – Investor Setup Download WolfeNet Data Investor Grid – One time setup Property X-Ref Cycle Grid The investor will also need to do a little more setup on their end in order to received the transmitted file. We have detailed documentation in our Online Help site that will walk you through the process.

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments See owner statements and other production details online through O&G Platform!

O&G Platform Investor’s information regarding their investments can be sent by email or upload to their website Daily Production Details – uploaded to website Investors have ability to receive daily emails detailing production Also receive notes about the progress of the well Share AFEs, JIBs, Division Orders, Tax documents, etc., with Investors https://www.oil-gas-platform.com/ O&G Platform is a great resource to share information to your investors in an online environment. With O&G Platform, daily production details can be uploaded to their website. Within this system, investors accounts are created so they can receive emails regarding production details and see any documentation regarding the progress of the wells. Other documentation such as AFE activity, JIBs, division orders, tax documents, etc. are also available and linked to the investors accounts. Our friends with O&G Platform offered two presentations today, so if you weren’t able to attend their session, run by and see them. They would be happy to visit with you about this addon.

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments Emailing Statements – Why print out statements, spend money on postage and snail mail them, when you can set up owners to receive emails and get statements the same day the cycle is completed??

Emailing Statements Reduce the cost of office supplies Decrease the amount of time needed to print and stuff envelopes Quick and efficient Email on demand Setup can be different for each owner With the increased cost of office supplies, the ability to email statements to your investors makes business sense. Owner’s email addresses can be set up in SubAccount Maintenance and the owner can be marked to receive the statement via email. One statement can be emailed to more than one email address. Emailing statements also decreases the staff resources needed to print and stuff envelopes. This process allows staff to reclaim their time and spend it on other important aspects of their duties. Once email addresses have been set up for the owners, statements and other reports can be created and emailed to the investor on demand. So for the investor that calls every month saying they have lost their statement again or that they never received one, this provides a simple solution. Settings can be customized for each investor, meaning they can choose a PDF copy only or have a PDF and Excel formatted statement. As you can see on the screenshot there are other statement options available to the owners. I went onsite several months ago and one of the ladies I visited talked about how they print 1000 statements every month. She had set statements to print out during lunch, just as she had before. But this time, when she returned, she found a mess of papers all over the floor. The printer had some issues and she spent the next couple of days sorting the statements…now wouldn’t it have been easier to just email them the first day and be done?

Emailing Statements – Process Utilities standard Email setup Owner Setup – Send via Email and Owner Email Address Generate Emails – R-2 Owner Copies Update/Post Cycle Send Email(s) In the Revenue/Billing cycle, you have the ability to email statements once the cycle has been completed. Email setup needs to be complete in the Utilities module, which is usually setup by your IT department. Next, email addresses or other settings are selected in Owner Subaccount Maintenance. During the Revenue/Billing Cycle, it is of utmost importance that the report “R-2 Owner Copies” is run from the After Check Reports section. This is the only place that the statements are generated in the Emailed PDF format. These individual PDF statements are saved in the PRT folder. Once the cycle is updated, the email PDF statements are available using the Send Emails option from the Revenue/Billing Cycle menu option. You will know when the emails were sent, the owners will have digital copies that they can get to when they need to. Let the owners print out the statements if they really want a paper copy.

Emailing Statements Options Substitution Codes – used to reference a sub- account code or the sub-account name in the subject line of the email ^9 – Sub-Account Code ^5 – Sub-Account Name Delay Send – Revenue/Billing Send Email Option - Used to limit the amount of emails sent per minute. The user can specify the maximum number of emails to be uploaded to the Email server Other choices that are available using the Send Email menu option is the ability to add SubAccount Codes or SubAccount names in the subject line of the email. This will help investors know what statement they are receiving. This is helpful for Accountants who may receive statements on behalf of several clients, or maybe even a family member who is receiving all statements for extended family. The option to Delay Send is important to the one sending out the statements because no one wants their emails to be labeled as spam! Check with your IT department on the best way to keep your name from being flagged! The more emails you send in a minute, the higher likelihood of you becoming a spammer!

Investor Services Overview Investor Interface WolfeNet O&G Platform Emailing Statements ACH/Wire Payments ACH/Wire Payments is the most efficient way to deposit funds. Spend less money on check stock, less postage for mailing checks, less time on bank reconciliation, less time dealing with owners calling who have lost their checks. You don’t have that happen, do you?

ACH/Wire Payments - Basics GL ACH and Revenue ACH included in Operator package Why use Management Dashboard? How to activate? Revenue/Billing - Company Options: Cycle Tab – Select option “Wire and Dir Deposit (ACH) Payments in Revenue/Billing Cycle Enabled” As part of the standard Operator package, GL ACH and Revenue ACH is made available to users. The new Management Dashboard allows a more secure environment to make payments to your investors. Maintain strict internal controls and records of ACH/Wire Payments made to investors. Users can also easily distribute monies to investors without the need of an ACH clearing account. The ACH file can easily be generated again from the Historical tab, if the bank needs the file resubmitted. To activate the option to submit Wire or Direct Deposit (ACH) payments, simply enable the feature from the company options Cycle Tab.

ACH/Wire – Initial Setup Internal Bank Account Setup from Scratch Owner Maintenance Bank Account Master Move Setup from GL ACH Mass Change Utility Wire Setup Once Wire and Direct Deposit (ACH) settings have been enabled, there is just a little setup required for WolfePak to create the ACH file. Set up an internal Bank Account in the General Ledger Module. You can set it up from scratch through the owner subaccount maintenance screen. Owner’s bank information is stored on the ACH tab and the bank information is stored in the ACH Bank Maintenance screen. If you currently use GL ACH, there is a mass change utility that will make the transition quick and painless. The Wire payment option also has just a little setup required for each owner. But once the setup is complete, you don’t have to worry about it again, unless the owner changes bank accounts.

ACH/Wire - Process Revenue/Billing Extract Screen Writing Checks General Tab – Direct Deposit and Wire Bank Codes Revenue Tab – Payment Methods Writing Checks Same process as before Unique Check numbers: E-Check and W-Check Update/Post Cycle Submit ACH/Wire Payments There are several different options when it comes to processing ACH payments. Different bank codes can be used for each payment type. Or companies may choose to use the same bank account. Some of our larger clients will have one bank account or bank code for Checks, one for ACH/Direct Deposit payments and a third for wire payments to owners. Users also have the ability to run all these payments through one cycle or can break up the payments into separate cycles. When completing the revenue/billing cycle, E check numbers (ACH / Direct Deposits) and W check numbers (wire payments) are created during the Distribute and Combine process. Paper check numbers are not generated until the checks are printed. The R-1 Report in the After Check Reports area, will give you a list of owner payments including payment reference numbers. Updating/Posting the cycle will bring up the cycle number in Management Dashboard which will make the cycle available for file generation.

ACH/Wire - Submit Management Dashboard - Submit Wire/ACH Payments - Current Tab Select Line item(s) to be paid and click OK This generates a file in the EDI folder Users upload file to the bank ACH/Wire payment are not marked as cleared in Bank Reconciliation until submitted Once the cycle is available in Management Dashboard, payment type varies. It will depend on how funds are to be distributed for that cycle. Select the cycle to produce the file from, and click OK. This will generate the EDI file that will be uploaded to your bank. Best part of this process, is that once the file has been submitted, the ACH check numbers will automatically be marked as a cleared for your bank reconciliation. This also saves you time going through and individually tagging owner payments.

ACH/Wire Payments - Voiding If the ACH/Wire was submitted, the check will be marked as cleared and you cannot void If the ACH/Wire has not been submitted, void check through the Revenue/Billing Void Revenue Check option Change/Correct/Void > Revenue Tab > R-1 Void Revenue Check We all want to duplicate or work efforts right? NO!!! For those of you who have used GL ACH before, know you would have to go through a 2 step process to void one revenue check. Another benefit to using Management Dashboard over the standard GL ACH, is you void the revenue payment in one place and your done! (Revenue/Billing Change/Correct/void – Void Revenue Check).

Services Offered to Investors Save yourself some time! Be efficient! Use processes that are convenient for your investors! Services offered in WolfePak help you work smarter -- not harder! We hope that you are using the services available to you through WolfePak. We want to continue to help you find ways to be more efficient and more productive in your position. Remember that you have a Customer Success Team that is available to help you through these processes.

Questions?