iSetup- The Saviour who Saved 2000 hrs iSetup- The Saviour who Saved 2000 hrs. in our Project Involving Financials for 352 Operating Units 10314 Vicky Adwani Manager Hitachi Consulting 25-April-2018

Introduction Vicky Adwani Manager

Table of Contents About the Client and Project Business Case/Requirement Why iSetup? iSetup Solution-Key Features (with worked example) Hints and Tips What to watch out for ? Advantages Savings Appendix

About the Client and Project

About the Client Ministry of Singapore Client Founded in 1960 Manages 410 schools in Singapore 33000 Education officers Annual Education budget- 12.9billion SGD in 2017

Fixed Deposit (Custom) About the Project Application Footprint EBS 12.2.6 implementation Financials Hyperion P&B Oracle BI Fixed Deposit (Custom) 5

AR=Accounts Receivables About the Project Enterprise Structure Business Group HR Ledger GL Legal Entity Operating unit 1 Operating unit 2 Operating unit 3 Operating unit 352 AP, AR AP,AR AP,AR AP,AR HR=Human Resources AP=Accounts Payables AR=Accounts Receivables GL=General Ledger

Business case/Requirement

Business Case/Requirement Configure AP and AR for 352 OU’s in UAT environment School 1 School 2 School 3 School 352 OU 1 OU 3 OU 352 OU 2 AP AR AP AR AP AR AP AR OU=Operating Unit AP=Accounts Payables AR=Accounts Receivables UAT=User Acceptance Testing

Why iSetup?

Why iSetup? Possible Solutions Data Loader- Tool which picks up data from excel in desired format and creates config in system. Manual- Manual entry iSetup- Spreadsheet load option. Migration and Reporting tool.

Why did we chose iSetup? Factors Data Loader Manual iSetup How does it works? Uses Macros to load data/records Manual Data entry Bulk load via spreadsheet Record Load Loads records one by one Enter records one by one Bulk load of records in mins. Major Issue/s Timing issues leads to sometimes populating the data in the wrong field Voluminous data entry reduces efficiency and accuracy Need to create custom selection set if standard product cannot meet our needs. Timelines Requires huge time to load voluminous data and resolve the timing issues Requires huge time to load, validate and correct voluminous data Requires minimal time to load data with almost 100% accuracy

iSetup Solution-Key Features (with worked example)

iSetup Solution Key Features Introduction Data Migration and Reporting tool Move setup data (Complete or partial) across instances or copy data within the same instance Generate Reports on setup data

iSetup Solution Key Features Product Coverage-Over 250 different setups in R12 Area Modules Total Count MFG BOM, ASCP, Quality, EAM, OM, ENG, WIP, INV, Demand Planning, QP, SE, MRP, WMS, PO 130 Financials AP, GL, AR, FA, Pay, Lease & Finance Mgmnt, PRJ, Cash Mgmnt, Payments, Public Sector Financials 121 HRMS 16

iSetup Solution Key Features High Level Solution Configure Extract Populate Load Validate

iSetup Solution Key Features Register instance

iSetup Solution Key Features Selection Sets- Template

iSetup Solution Key Features Selection Sets- Parameters/Configs.

iSetup Solution Key Features Selection Sets- Filters

iSetup Solution Key Features Extract

iSetup Solution Key Features Download Zip Extract

iSetup Solution Key Features Zip Extract Structure Actual setup data

iSetup Solution Key Features Downloaded XML Extract- Receivables System Options sample file

iSetup Solution Key Features Open XML Extract in excel

iSetup Solution Key Features Spreadsheet version of XML file type

iSetup Solution Key Features Populate data for other Operating units in spreadsheet

iSetup Solution Key Features Create XML data file from worksheet data

iSetup Solution Key Features Save the file as XML

iSetup Solution Key Features Ensure Header and Trailer match with original XML downloaded

iSetup Solution Key Features Zip the extract

iSetup Solution Key Features Upload the extract

iSetup Solution Key Features Extract Uploaded

iSetup Solution Key Features Load Extract

iSetup Solution Key Features Load Extract 31

iSetup Solution Key Features Enable Deployment Report/Update Records

iSetup Solution Key Features Load Completed

iSetup Solution Key Features Record Count successfully loaded

iSetup Solution Key Features Log file/Deployment report

iSetup Solution Key Features Validate the data loaded- Generate Extract

iSetup Solution Key Features Extract Generated

iSetup Solution Key Features Use Extract to submit Report

iSetup Solution Key Features Report output

iSetup Solution Key Features Validate System options created

iSetup Solution Key Features Dependencies Majority of errors would come because of dependencies problem Trying to load a child record prior to loading a parent record Operating Units Load Order Dependencies Payables Financial Options Receivables System Options

Hints and Tips

Hints and Tips Create Custom Selection sets when required parameters/configs. not available out of box Load Deposit Transaction types after Invoice transaction type load completion (Dependency) Take Technical help to convert excel file into XML type if a setup has multiple layers of data (E.g.- Receipt Class> Receipt Method> Bank Accounts assignments) Ensure mandatory patches as mentioned in Doc Id 1480802.1 are applied

Hints and Tips Do not modify the column names in the downloaded extract Do not alter sequence of columns in the downloaded extract Do not change the name of the downloaded extract file Can be used to update config. records also. Attributes update allowed only if updateable from front end Solution can provide massive value addition in projects where voluminous setups is required to be configured Extract and load one setup at a time

What to watch out for?

What to watch out for Ensure parent setup is loaded before loading a child setup Some of the basic configs. not available out of the box (E.g.- Cross Validation rules, Account Alias, EBTAX, etc.) Error Messages in the log file and deployment report are too technical Receivables Auto Accounting load was successful after application of patch as mentioned in Doc ID 2215618.1

Advantages

Advantages Drastically Reduces setup/migration timelines/Resources Ability to create custom selection sets in R12 Assures Complete Integrity of data Designed for end users Cost Reduction to Clients

Advantages Competitive bidding for Implementation partners No additional fee. Included in base licensing iSetup reports (excel format) can be used as config. Document (BR100)

Savings

Record Count of setups loaded Module Setup Record Count Common Operating Unit 352 Location Assignments to Operating Units 351 Locations 349 Payables Financial Options 346 Payables Options Distribution Sets 262 WHT groups 1384 Receivables Auto Accounting 2464 Memo Lines 2200 Receipt sources 350 Transaction Sources Item validation Organization Parameter

Record Count of setups loaded Module Setup Record Count Receivables Deposits Transaction types 2540 Invoice and Credit Memo Transaction types 5427 Receivable activities 2259 System Options 350 Assignment of Bank accounts to Receipt methods-Load1 3336 Assignment of Bank accounts to Receipt methods-Load2 351 Document sequence 348 Document sequence assignment-Load 1 5080 Document Sequence assignment-Load 2 2887 Document sequence categories 7967 Total 39648

Savings Particulars Manual (Estimated) (A) iSetup (Actual) (B) Savings (A-B) Configuration Efforts (in Hrs.) 2380 Hrs. 330 Hrs. 2050 Hrs. (250 man days approx.)

Appendix

Appendix References How to Create XML data file from Worksheet data? iSetup - How to Create Custom Selection Set (Doc ID 810324.1) iSetup Mandatory Patches for 12.1.3 or later (Doc ID 1480802.1) How to Troubleshoot iSetup Issues (Doc ID 560719.1) Understanding Oracle iSetup Dependencies (Doc ID 814338.1) iSetup List of Out of Box Migration Objects

Vicky.Adwani@hitachiconsulting.com 10314

Thank you Vicky.Adwani@hitachiconsulting.com +447440486104 10314