ENLISTED SELECTION BOARDS Enlisted Promotion Management The Enlisted Promotion System

ENLISTED SELECTION BOARDS Points Of Contact The Enlisted Branch Action Team’s EPM Section Enlisted Branch Action Team NCOIC MSG Sherman (517) 481-8327 kevin.r.sherman.mil@mail.mil Enlisted Promotions NCOIC SFC Webber (517) 481-8342 edward.f.webber.mil@mail.mil Enlisted Promotions NCO SSG Wolf (517) 481-8346 julia.m.wolf.mil@mail.mil EPS Mailbox ng.mi.miarng.eps@mail.mil Mailbox is used for EPS correspondence of, and for all personnel action requests

ENLISTED SELECTION BOARDS The Agenda - Administrative Notes - References - EPS Boards Overview - Boards Preparation - NGABS Familiarization - Consideration, Selection, and Pin-On Requirements -by Rank - Implemented for 2016 - Changes for 2017

ENLISTED SELECTION BOARDS Administrative Notes Notes - EBAT EPM Manages & Processes Only NCO EPS - JEAPS for Junior Enlisted Soldiers (PV2-SPC) - Junior Enlisted Automated Promotion System (JEAPS) - Automatically Promoted based on TIS, TIG, and SFPA Data - DA 4187 for Promotions with TIG|TIS, TIS, TIG Waivers - Managed by HR Systems Branch - EPM’s SharePoint page contains useful resources https://mi-guard3.ng.ds.army.mil/Staff/G1/EPS/Pages/EPM.aspx

ENLISTED SELECTION BOARDS References Primary Guidance - AR 600-8-19, Enlisted Promotions and Reductions - MI-16-004, MIARNG Top Fill Policy …current policy - PPOM 15-032, ARNG STEP Implementation - MIARNG Board MOI, …those in effect

ENLISTED SELECTION BOARDS Annual Overview AR 600-8-19 Annual Promotion Boards - MOI for each Year –In Effect for entire EPS Annual Cycle - The Annual Board is conducted once per EPS Annual Cycle - Establishes Baselines for Annual Cycle

ENLISTED SELECTION BOARDS Standby Advisory Overview AR 600-8-19 para 7-49 Standby Advisory Boards (STAB) - MOI for each Instance –Normally Combined with a SUPB - Conducted Throughout Annual Cycle - Uses Original (Annual Board) Baselines - Soldiers must have been Eligible for Annual Board - By Individual Request -Soldier Initiates the Request - Soldier was not boarded due to Material Error. - Soldier was Boarded; Material Error was a Factor. - Soldier was IST Gain

ENLISTED SELECTION BOARDS Supplemental Overview AR 600-8-19 para 7-28 Supplemental Boards (SUPB) - MOI for each Instance –Normally Combined with a STAB - Conducted Throughout Annual Cycle - Uses Original (Annual Board) Baselines - Establishes New TIG & TIS Calculation Date - Supplements Annual EPL by Integration of the Newly Boarded - Selection/Promotion to; SGT, SSG, SFC, and MSG - CPMOS commensurate by GRADE - Only Exhausted EPL’s per CPMOS/Grade - EPL is Exhausted when it no longer contains eligible or available

ENLISTED SELECTION BOARDS Preparing for EPS Boards Review all fields on NGB 4100 (E-5 and below) Section II – Awards All awards worth promotion points should be displayed Section III – Training and Education Data Weapons Qualification APFT Training and Education Fields If data does not reflect correctly on NGB 4100, most likely means SIDPERS / UPS not updated Standard Options Selection

ENLISTED SELECTION BOARDS Preparing for EPS Boards Review Soldier Record Brief (SRB) Awards, Certificates of Achievement, Excellence and Appreciation Assignment / Deployment History Military / Civilian Education Review iPERMS Performance File – Transcripts, DA 1059, DA 2166-8, Awards, Citations State File – State Awards Ensure DA Photo is current and accurate (E-6 and above) Within 5 years Correct Rank Proper fit Award/Ribbon Rack = SRB

ENLISTED SELECTION BOARDS Preparing for EPS Boards Letter to the President of the Board Written to provide information or calling attention to any matter which they feel is important to their consideration Should only write a letter when something is not provided in record and Soldier feels it will have an effect on board’s review Documents not authorized with letter: Correspondence from anyone other than the Soldier Correspondence that criticizes any Soldier Incomplete appeals for NCOER, AER, UCMJ, Art 15 Incomplete copies of NCOER or AER

ENLISTED SELECTION BOARDS Preparing for EPS Boards Good example explains a deficiency In the SMs record.

ENLISTED SELECTION BOARDS Preparing for EPS Boards Bad example SM criticizes or speaks to the character of other Soldiers Good example SM speaks to some accomplishments that would have been covered in missing evaluation

ENLISTED SELECTION BOARDS NGABS Familiarization The National Guard Automated Board System Centralized boards for all ranks (boards held at state level) Boards Data Base Multi-document review iPERMS (NCOERs, 1059s, etc.) Non-iPERMS Docs (SRB, Letters, UPS, etc.) DA Photo (E-6 and above) Board Baseline

ENLISTED SELECTION BOARDS NGABS

ENLISTED SELECTION BOARDS NGABS

ENLISTED SELECTION BOARDS NGABS iPERMS Performance File DA 2166-8 / DA 2166-9 (NCOERs) DA 1059 (MILED) College Transcripts / Degrees / Certificates Course Completion Certificates (Over 40 hrs) Awards, Citations State File State Awards

ENLISTED SELECTION BOARDS NGABS Add iperms screen shot

ENLISTED SELECTION BOARDS NGABS Soldier Record Brief Soldier Record Brief (SRB) https://us.army.mil https://minuteman.ngb.army.mil/Benefits

SECURITY CLNC INFORMATION SERVICE DATA OVERSEAS SERVICE DATE(S) OF RANK HT / WT CIVILIAN EDUCATION APFT MOS SQI MILITARY EDUCATION FEDERAL AWARDS AND DECORATIONS FLAG WEAPONS QUAL STATE AWARDS ASSIGNMENT HISTORY

ENLISTED SELECTION BOARDS NGABS Non-PERMS Documents Letters to the President of the Board APFT HT/WT Weapons Qualification

ENLISTED SELECTION BOARDS NGABS Normally last five entries for APFT; and four for HT/WT, current, weapons qual, Civlian Ed and PME

ENLISTED SELECTION BOARDS NGABS DA Photo New Photo Requirements Promotion to SSG or higher (within 60 days) Every 5th year Awarded ARCOM or higher Directed by LTC in Chain of Command Female Soldiers while pregnant are required to accomplish new photo 6 months after the pregnancy Uniform – ASU * Reference AR 640-30

ENLISTED SELECTION BOARDS NGABS

ENLISTED SELECTION BOARDS NGABS NGABS Scoring Criteria 6+/- Absolutely – top Few – Very Top of the Pack – Definite Select 5+/- Yes – High in the Pack-Clearly Ahead of Contemporaries-Performs well – Must Select 4+/- Solid Performer – Qualified & Responsible – Fully Deserves Selection – Should Select 3+/- Shows Potential – Inexperienced – Not Diverse in Jobs – Spend Time at Current Rank Select if there is Room 2+/- Below Center Pack – Several minor Weak Areas – Single Major Weakness – Needs to Improve Promote Last

ENLISTED SELECTION BOARDS NGABS Board Baseline Board will establish a common baseline (POB is responsible for each baseline) Established before voting commences to ensure consistent assessments May not be the same from year to year Most likely different by rank

ENLISTED SELECTION BOARDS NGABS Board Baseline Example PERFORMANCE 6 NCOER 3 excellences, 0 Needs Improvement, with 1 Senior Rater performance block (average over past 4 years) Missing NCOER(s) with Letter to the President of the Board with explanation Various Self Development Courses (Correspondence Courses and/or Civilian Education) 3 or more Additional Residency Training Course (Example: Btl Staff, Fiscal Law, Sapper, Combat Lifesaver, etc.) 5 NCOERs 2 excellence, 0 Needs Improvement, with 2 Senior Rater performance block (average over past 4 years) Missing NCOER(s) with Letter to the President of the Board with explanation Various Self Development Courses (Correspondence Courses and/or Civilian Education) 2 or more Additional Residency Training Course (Example: Btl Staff, Fiscal Law, Sapper, etc.)

ENLISTED SELECTION BOARDS NGABS Board Baseline Example Cont POTENTIAL   6 Variety of Assignments on ERB or NCOER that demonstrated supervisory experience (See SECTION IX) NCOER - Among the best; Senior Rater Potential of 1 with strong recommendation for promotion 5 Variety of Assignments on ERB or NCOER that demonstrated supervisory experience (See SECTION IX) NCOER - Among the best; Senior Rater Potential of 2 with recommendation for promotion 4 Variety of Assignments on ERB or NCOER that demonstrated supervisory experience (See SECTION IX) NCOER - Among the best; Senior Rater Potential of 3 or greater NCOER – Fully Capable; Senior Rater Potential of 2 or greater

ENLISTED SELECTION BOARDS NGABS Board Baseline Example Cont EXPERIENCE 6 3 or more years of experience in CPMOS w a variety of CPMOS assignments in past 4 years 5 years Time in Grade (TIG)   5 2 or more years of experience in CPMOS w a variety of CPMOS assignments in past 4 years 4 years Time in Grade (TIG) 4 1 year of experience in CPMOS with limited variety of CPMOS assignments 3 6-12 months of CPMOS experience in past four years

ENLISTED SELECTION BOARDS NGABS Board Baseline Example Cont SOFT AND HARD VOTE EXAMPLES +/- APFT & HT/WT + Above average APFT and consistently meets height/weight N Passing to average APFT and meets height/weight - Failing APFT and fails height/weight +/- ACHIEVEMENTS + Received award with past 4 years N No Award in last 4 years Adverse Actions identified to include flagging action(s) in past 4 years +/- BROADENING ASSIGNMENT and/or Additional Duties (Examples: Retention, Instructor, IG, Recruiter, Rng Ctrl, CST, C2CRE, Unit Victim Advocate, MRT, Equal Opportunity, etc.) + Completed Broadening assignment N No Broadening Assignment

BMs NGABS Scoresheet 29 2- Hard Soft 6 + Board Member 1 6 Vote Vote BMs 6 + Board Member 1 6 Board Member 2 6 - Board Member 3 Board Member 4 5 - Board Member 5 29 2- Soldier’s score is: 29 2- Note: Add hard vote; add pluses and minuses. Pluses and minuses cancel each other out.

Aberrant Scores Aberrant is defined as straying from the norm - Board Voting Variance (BVV) A board voting variance of 1 is authorized. This means that any vote greater or lesser than one from the rounded average is considered aberrant and out of BVV. The National Guard Automation Board System (NGABS) will track all aberrant votes and will inform the Board / board member once all members have voted the record. The board / board member or members will be asked to re-vote the record and adjust their votes if they deem necessary. If the re-vote results in an acceptable variance, the voting is closed. If the variance is not acceptable, the Board President will resolve the variance and close the vote.

Using DOR , NGABS breaks the 6 way tie score of 22 5+. TIE BREAKING PROCESS OML C OPR Rank Last Name MI First Name SSN Raw Score Tie Breaker 51 G3 MSG SMITH H JEFFREY 7899 23 2- 52 JONES D WILLIAM 4566 3- 53 BLACK J RAFAEL 1334 4- 54 WHITE K ANTHONY 5489 22 5+ KNIGHT L RAMON 7418 G8 1SG BROWN R EDWARD 8527 G4 GREEN A DAVID 9637 G1 SIENNA B GREGORY 6542 G6 AUBURN M JOSEPH 9876 60 G5 GRAY E 3654 4+ 61 TABLE Y MICHAEL 4789 3+ 62 BOTTLE U TRACY 1354 2+ PHONE O REGINALD 3652 1+ DESK W PATRICK 8965 65 SOTO Q ROBERT 7854 21 66 ARDEN Z THOMAS 1598 67 MAYES X DAWN 1365 Using DOR , NGABS breaks the 6 way tie score of 22 5+. RANK LAST NM MI FIRST NM DOR Tie OML OML MSG SIENNA B GREGORY 4/5/2003 1 54 1SG GREEN A DAVID 6/8/2004 2 55 AUBURN M JOSEPH 2/5/2005 3 56 WHITE K ANTHONY 2/6/2005 4 57 KNIGHT L RAMON 3/8/2005 5 58 BROWN R EDWARD 9/4/2005 6 59 Note: DOR, Pay Entry Basic Date and Date of Birth is the criteria used to break ties and subsequent ties.

ENLISTED SELECTION BOARDS NGABS Benefits of NGABS Eliminates “Good Old Boy” System Random Multi-Panel Boards Secure Aberrant Scores

ENLISTED SELECTION BOARDS Promotion Requirements Corporal SPC serving in a higher grade position will be laterally appointed to CPL The DPOS must be the Soldiers PMOS or CPMOS Soldiers will be laterally appointed to CPL by a MILPO order SPCs selected for NCO positions that do not meet pin-on requirement will be laterally appointed to CPL (Change to AR 600-8-19 to support STEP Implementation)

ENLISTED SELECTION BOARDS Promotion Board Consideration Sergeant 12 months TIMIG No TIS requirement SSD 1 or BLC completed prior to 1 Jan 2014

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Sergeant BLC If Soldiers do not have BLC complete they will be selected and assigned to the higher grade position and given 24 months to complete 1 Year SRO (At the time of promotion) Must be on EPL

ENLISTED SELECTION BOARDS Promotion Board Consideration Staff Sergeant 18 months TIMIG No TIS requirement BLC SSD 2, Legacy System or all ALC Technical phases Complete by 1 Jun 14

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Staff Sergeant ALC If Soldiers do not have ALC complete they will be selected and assigned to the higher grade position and given 24 months to complete if the ALC is 2 phases or less If the ALC has more than 2 phases an additional 12 months will be given per phase 1 Year SRO (At the time of promotion) Must be on EPL

ENLISTED SELECTION BOARDS Promotion Board Consideration Sergeant First Class 36 months TIMIG 9 years TIS ALC SSD 3

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Sergeant First Class SLC If Soldiers do not have SLC complete they will be selected and assigned to the higher grade position and given 24 months to complete if the SLC is 2 phases or less If the SLC has more than 2 phases an additional 12 months will be given per phase 3 Year SRO (At the time of promotion) Must be on EPL

ENLISTED SELECTION BOARDS Promotion Board Consideration Master Sergeant 36 months TIMIG 13 years TIS SLC SSD 4

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Master Sergeant 3 years SRO (At the time of promotion) Interim Secret (Some CMF’s may require a Secret or Top Secret) Must be on EPL

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements First Sergeant Must meet all requirements for promotion pin-on to MSG (SFC only) Laterally appointed by MILPO order Technicians and AGRs must apply for a Command Leadership Waiver (CLASP)

ENLISTED SELECTION BOARDS Promotion Board Consideration Sergeant Major 36 months TIMIG 16 years TIS

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Sergeant Major Must be enrolled in USASMC 3 Year SRO (At the time of promotion) Must be on EPL Promotion is conditional if USASMC is not complete

ENLISTED SELECTION BOARDS Promotion Pin-on Requirements Command Sergeant Major Must meet all requirements for promotion pin-on to SGM (MSG/1SG) Must be selected by DA CSM board (1 board per year) Laterally appointed by MILPO order Technicians and AGRs must apply for a Command Leadership Waiver (CLASP)

ENLISTED SELECTION BOARDS PME Training Requirements Soldiers selected and assigned without the required PME for promotion should be enrolled within 120 Days (provided a PME course is available). Enlisted Branch Action Team will update Soldiers Assignment Consideration Code with “U5” in SIDPERS to track and manage successful completion of PME. Deferments of PME will be approved by the first General Officer in the chain of command for the first deferment. The Adjutant General must approve the second deferment of the same course. All deferment requests must include alternate dates. A deferment is required when a Soldier is unable to report to their originally scheduled PME course.

ENLISTED SELECTION BOARDS Top Fill Process MI-16-004 Step 1 – Lateral Fill: Internal Reassignment/Transfer (DNF UVR). Includes Gains via IST, ISR, RCT, & PSG Step 2 – EPS Fill: EPM fills within Standard Elections and Standards. Step 3 – OSEO Fill: Offered Outside Standard Election -Region Code. Requires DA4187 Acceptance Step 4 – Priority II SWVA: Advertised Statewide. Step 5 – Priority III Command Selection: MSC Selects Soldier based off Top Fill Criteria. Step 6 – Open Recruiting: Position is opened in AUVS for RRB and RCCC to fill and Top Fill process starts over.

ENLISTED SELECTION BOARDS Command Initiated Removal Soldiers who after notification of the training requirement for promotion: Decline or refuse to attend PME Fail to apply or enroll in PME Fail to be accepted for PME Fail to attend (no show) PME Fail to graduate (fault of Soldier) PME Will be counseled and reassigned to the first available vacancy commensurate with their current grade and MOS. Commanders must follow the notification requirements outlined in AR 600-8-19 para 7-45f

ENLISTED SELECTION BOARDS Grandfather Clause Soldiers promoted under the previous PME requirements remain fully eligible to retain their grade. Commanders will not, under any circumstances, subject those Soldiers to reduction for failure to meet the new PME requirements.

ENLISTED SELECTION BOARDS FY16 Region Map

ENLISTED SELECTION BOARDS Implemented 2016 Annual Cycle - EPS Process, MI-16-004: Top Fill Process. - UVR with annotated Do Not Fill (DNF) are Required Only for a Position that is going to be DNF for one of the following reasons: - Laterals (30 Days or Month-To-Month Expiration) - AGR Positions - Incoming Gains (IST/RCT/ISR/PSG) - HELD (per SIDPERS Transaction) - MTOE Loss Positions/Unit Closure (otherwise may be EPS Fill up to 30 days out) - Declination Codes, From Mileage and Unit Centric To Region Based. - - AGR Promotions, All AGRs are considered state wide regardless of declination selected.

ENLISTED SELECTION BOARDS Changes for 2017 Annual Cycle - EPS Cycles will be referred to as Annual Year (AY) - E-4 To E-5 400 Administrative Point Basis (Versus 600) /AR 600-8-19 - E-5 To E-6 No Administrative Points /AR 600-8-19 - ASI B4 Sniper Election Form –DA 4187 (Similar SQI ‘F’ Flight) /TBA - E-4 Appraisal Worksheet, MI 2166 /TBA - Coordinated Fills Scheduled MSC/DRU /TBA - SWVA Identified & Posted Directly by EPM /TBA

ENLISTED SELECTION BOARDS Questions