Top 10 things you need to know about SharePoint Site Administration Sperry Hope

Top 10 things you need to know about SharePoint Site Administration Sperry Hope @SperryH

About Me I have been working with SharePoint for the past 7 years. I love the collaboration and social aspects of the product and what it can bring to a team and organization. Senior SharePoint Engineer for the Church of Jesus Christ of Latter Day Saints Father of 4 boys and 1 daughter Hobbies include Cooking, Camping, Reading, Robotics and HAM Radio #SPSUtah

Agenda Basic SharePoint Architecture Security Features/Apps What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security What is the difference between a Site Collection Admin and an Owner How can I tell who has access to my site? I want a user to be able to add but not delete. How can I do that? Features/Apps Why don’t I see all the same options and items on my site? What does it mean when it says a dependent feature is not enabled? Common questions I want to log in as a test user. The log in as different User is gone. What can I do? Something was deleted but it isn’t showing up in the recycle bin. Why? I see my changes but my customer doesn’t. Why? I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

Basic SharePoint Architecture FARM What makes up a farm? Front End Servers Application Servers Database Server Central Admin Config Databases Service Applications Farm Administrators manage settings #SPSUtah

Basic SharePoint Architecture FARM What Is a Web Application? URL Managed Paths Content Databases Services Features Authentication Providers General Settings Farm Administrators manage Everything done in Central Admin Web Application Examples: http://web.contoso.com /sites WSS_Content_DB SSRS, Managed Metadata Branding, Templates Kerberos/NTLM/Custom Throttling limits #SPSUtah

Basic SharePoint Architecture FARM What is a Site Collection? Root Site Features/Apps Galleries Root of permission inheritance Area where administrative rights can get transferred to a non Farm Admin Web Application Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Site Collections Examples: /sites/HR /apps/Reporting #SPSUtah

Basic SharePoint Architecture FARM What is a Site? Used to organize content Usually organized around security requirements or content types Site Features Site Themes A Site Collection is both a Site Collection and a Root Site Web Application Site Collections sites Examples: /wiki /Project sites sites sites sites #SPSUtah

Basic SharePoint Architecture FARM What is a Library? Contains Files as library Items Can be Mail Enabled Can have publishing and check in check out capabilities Can have custom metadata tied to the library Item What is a List? Contains Information as a List Item Similar to a database Row Some Special Lists include Calendars and Tasks Can Include file attachments to the list Item Web Application Site Collections Site Libraries and Lists #SPSUtah

Basic SharePoint Architecture FARM Why Is this important to know? Web Application Site Collections Site Libraries and Lists #SPSUtah

Basic SharePoint Architecture FARM Why Is this important to know? Web Application Security!!! Every level of architecture can have unique security applied to it from the library item to the farm. Typically Security should be set from a permissive to restrictive model. A library should be more restrictive if necessary than the site etc. Site Collections Site Libraries and Lists #SPSUtah

Agenda Basic SharePoint Architecture Security Features/Apps What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security What is the difference between a Site Collection Admin and an Owner How can I tell who has access to my site? I want a user to be able to add but not delete. How can I do that? Features/Apps Why don’t I see all the same options and items on my site? What does it mean when it says a dependent feature is not enabled? Common questions I want to log in as a test user. The log in as different User is gone. What can I do? Something was deleted but it isn’t showing up in the recycle bin. Why? I see my changes but my customer doesn’t. Why? I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

Security: Site Collection Admin vs. Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries #SPSUtah

Security: Site Collection Admin vs. Site Owner Unrestricted Access to everything in the Site Collection Can Manage Site Collection Features Can see Content and Structure Logs Can see Site Collection Recycle Bin Can add or remove other Site Collection Administrators Can set Search Settings, Scopes, and Keywords Can view Site Collection Usage Reports Can set Site Collection Audit Settings and view logs Site Owner Can Manage Permissions of the Site Can Manage Site Features Can set Site Regional Settings Can manage Libraries and Lists Can manage User Alerts Can Delete Site Can Create Sub-Sites Can see most Galleries #SPSUtah

Security: Who Has Access to My Site #SPSUtah

Security: Who Has Access to My Site #SPSUtah

Security: How can someone add but not delete #SPSUtah

Security: How can someone add but not delete #SPSUtah

Security: How can someone add but not delete #SPSUtah

Agenda Basic SharePoint Architecture Security Features/Apps What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security What is the difference between a Site Collection Admin and an Owner How can I tell who has access to my site? I want a user to be able to add but not delete. How can I do that? Features/Apps Why don’t I see all the same options and items on my site? What does it mean when it says a dependent feature is not enabled? Common questions I want to log in as a test user. The log in as different User is gone. What can I do? Something was deleted but it isn’t showing up in the recycle bin. Why? I see my changes but my customer doesn’t. Why? I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

Features/Apps: Why don’t I see the same options on my site #SPSUtah

Features/Apps: Why don’t I see the same options on my site #SPSUtah

Features/Apps: What are dependent Features #SPSUtah

Features/Apps: What are dependent Features Site Features Site Collection Features #SPSUtah

Features/Apps: What are APPS #SPSUtah

Agenda Basic SharePoint Architecture Security Features/Apps What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item? Security What is the difference between a Site Collection Admin and an Owner How can I tell who has access to my site? I want a user to be able to add but not delete. How can I do that? Features/Apps Why don’t I see all the same options and items on my site? What does it mean when it says a dependent feature is not enabled? Common Issues I want to log in as a test user. The log in as different User is gone. What can I do? Something was deleted but it isn’t showing up in the recycle bin. Why? I see my changes but my customer doesn’t. Why? I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

How can I log in as a different User? 2010 Interface 2013 Interface /_layouts/closeConnection.aspx?loginasanotheruser=true /_layouts/15/closeConnection.aspx?loginasanotheruser=true #SPSUtah

I know a document was deleted but isn’t showing up in the Recycle Bin I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account #SPSUtah

I know a document was deleted but isn’t showing up in the Recycle Bin I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

I know a document was deleted but isn’t showing up in the Recycle Bin I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

I know a document was deleted but isn’t showing up in the Recycle Bin I know a document was deleted but isn’t showing up in the Recycle Bin. Why? My User Account User who deleted the document #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I see my changes but my customer doesn’t. Why? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

I have some data in a database on server XYZ I have some data in a database on server XYZ. How can I show that in SharePoint? #SPSUtah

Questions #SPSUtah

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