Statewide training plans: The butterfly effect & sister state agencies Title IV-E National Roundtable Portland, Oregon May 22, 2018 Arizona Department of Child Safety Andrea Hightower, Grants Manager – Budget & Finance Xheni Ndreu – Statewide Program Specialist – Title IV-E Andrea.Hightower@azdcs.gov & Xheni.Ndreu@azdcs.gov

Statewide training plans: The butterfly effect & sister state agencies Agenda: Can "small changes" within the scope and reach of your state's annual training plan can have "larger effects" on the amount of federal Title IV-E reimbursement realized? Finding Common Ground in seemingly Opposing Goals. Statewide Title IV-B training plans: Who’s plan is it? Who’s families are they really? Case management, client assessment & service referral Sister state agencies and Certified Expenditures: Attracting greater federal reimbursement for your state Introductions

Statewide training plans: The butterfly effect & sister state agencies Finding Common Ground in seemingly Opposing Goals : Reduce Spending & Contain Costs Increase Services to meet client needs Get to know who’s in the room & Center the Topic of Workshop in something common to all Ask the audience to raise their hands when they can relate to goal statements Click to show each goal thought Often organizations assume a culture of opposition similar to this called Click to bring in Program and Finance labels What if there was a way to find common ground and achieve both? That’s been my passion and journey over the past couple of decades and it’s centered on Title IV-E participation/reimbursement in state funded training activities. Finance Program This Photo by Unknown Author is licensed under CC BY-NC-ND

Statewide training plans: The butterfly effect & sister state agencies Statewide Title IV-B training plans: Who’s plan is it? Sections 235.61 through 235.66 of the Social Security Act contain: State plan requirements for training programs, and conditions for Federal financial participation (FFP) for training costs under the State plans. Program Finance When Finance and Program staff do not view the Title IV-B state training plan as a shared responsibility, opportunities to reduce state spending are missed. Those savings could be utilized to increase services to clients. Click to show Finance label Click to show Program label Raise your hand if you’ve seen or know how to access your state’s Training Plan Click to show link to 2017 Roundtable page for Training Plans Statewide training plans have been incorporated into Child Welfare Annual Reporting against 5 year Child & Family Services Plans. https://sites.google.com/site/2017titleiveroundtable/resources/2015-19-child-family-service-plans

Statewide training plans: The butterfly effect & sister state agencies Statewide Title IV-B training plans: Who’s plan is it? The Child Welfare Policy Manual Section 8.1H details the what type of activities and costs are eligible for Title IV-E reimbursement: https://www.acf.hhs.gov/cwpm/public_html/programs/cb/laws_policies/laws/cwpm/policy_dsp.jsp?citID=116 Sister state agencies efforts are allowed to be incorporated – but require coordination with the child welfare agency who “owns the plan”: In Arizona these currently include: University BSW/MSW Stipend programs (ASU & NAU) Arizona Juvenile Justice Probation Department Court Appointed Special Advocates (CASA) program AZ Administrative Office of the Courts Arizona State University Research Centers (development of training content or evaluation of training efforts) Looking at the top part of this slide, who’s plan is it? Click to bring in image of child welfare finance manager Okay, what about the second part of this slide? Who’s plan is it? Click to bring in image of multiple people

Statewide training plans: The butterfly effect & sister state agencies Statewide Title IV-B training plans: Who’s plan is it? Since 2015, Arizona has focused on expanding training performed under the 2008 Fostering Connections Act through the promotion of cross-system collaboration among state agencies and providers of child welfare training. AZ Training Plan: The Department may engage in both the development and delivery of short-term advanced and specialized training above and beyond what is outlined above. These activities will be continuing education and professional development for DCS staff and/or audiences eligible under the 2008 Fostering Connections Act (Reference: 45 CFR 1356.60(b)). This does NOT commit the child welfare agency to anything but rather lays the foundation that allows for incorporation of sister state agency efforts which can be governed through Inter Governmental Agreements (IGA) which spells out: the agreed upon activities for a particular time period methods to report those activities to the public child welfare agency so that the eligible costs may be included in the states’ Title IV-E claim, and How resulting federal participation (FFP) would be dispersed by the public child welfare agency.

Statewide training plans: The butterfly effect & sister state agencies Statewide Title IV-B training plans: Who’s plan is it? AZ Training Plan: The Department recognizes the following as approved child welfare agencies for the purposes of receiving eligible title IV-E training (Reference: 45 CFR 1356.60(b)): contracted child placement providers; members of the staff of abuse and neglect courts, agency attorneys, attorneys representing children or parents, guardians ad litem, and other court-appointed special advocates (CASA) representing children in court proceedings; and members of the staff of mental health, public health, academic institutions including school social workers, and private family service staff who engage with children served by the Department. https://sites.google.com/site/2017titleiveroundtable/resources/licensed-or-approved-cw-agencies This does NOT commit the child welfare agency to anything but rather lays the foundation that allows for incorporation of sister state agency efforts which can be governed through Inter Governmental Agreements (IGA) which spells out: the agreed upon activities for a particular time period methods to report those activities to the public child welfare agency so that the eligible costs may be included in the states’ Title IV-E claim, and How resulting federal participation (FFP) would be dispersed by the public child welfare agency. California All County Memo handout

Statewide training plans: The butterfly effect & sister state agencies Who’s families are they really? Case management, client assessment & service referral Put yourselves “in the shoes” of a family involved with the child welfare system. What sister state agencies might the family might be referred to as part of their case plan?

Statewide training plans: The butterfly effect & sister state agencies Who’s families are they really? Case management, client assessment & service referral Recognizing the involvement of non-public child welfare staff in support of Title IV-E eligible children and families is integral to improving outcomes; and It is crucial to have increased engagement of family members in identifying individuals, groups, and agencies that are engaged at key decision points and throughout the life of the case plan; and As part of the case plan implementation, these providers may be integrally involved in a variety of team processes such as: Team Decision Making, Family Group Decision Making, and Wraparound Teams. Therefore, given the ongoing work of non-public child welfare groups and individuals with Title IV-E eligible children and families, it is critical that joint and cross system training occur to support consistent messaging and improved shared practice. California’s premise: Consistent with the focus of the Fostering Connections to Success and Increasing Adoption Act of 2008:

Statewide training plans: The butterfly effect & sister state agencies Sister state agencies and Certified Expenditures: Attracting greater federal reimbursement for your state Code of Federal Regulations § 235.66 - Sources of State funds. (a) Public funds. Public funds may be considered as the State's share in claiming Federal reimbursement where the funds: Are appropriated directly to the State or local agency, or transferred from another public agency (including Indian tribes) to the State or local agency and under its administrative control, or certified by the contributing public agency as representing expenditures eligible for FFP under §§ 235.60- 235.66; Are not used to match other Federal funds; and Are not federal funds, or are Federal funds authorized by Federal law to be used to match other Federal funds. We have great historical precedent in utilization of Certified Expenditures – it is widely recognized as acceptable by all federal regions in the relationships involving public child welfare and university BSW/MSW stipend programs. Thinking about the wide variety of sister state agencies who are involved in supporting children/families involved with the public child welfare system, what other agencies might be able to certify expenditures in your state?

Statewide training plans: The butterfly effect & sister state agencies Sister state agencies and Certified Expenditures: Attracting greater federal reimbursement for your state Code of Federal Regulations § 235.66 - Sources of State funds. (b) Private funds. Funds donated from private sources may be considered as the State's share in claiming Federal reimbursement only where the funds are: Transferred to the State or local agency and under its administrative control; Donated without any restriction which would require their use for the training of a particular individual or at particular facilities or institutions; and Do not revert to the donor's facility or use. [45 FR 29835, May 6, 1980] Here is what I consider the “growing potential” for all of us, both in terms of relationship building to better support our children/families/staff as well as to decrease state costs by increasing the federal participation. There is not nearly the same amount of discussion, or written reference, to the instances where private funds have successfully been utilized as the public child welfare agencies “share” in Title IV-E activities. That does not mean we should shy away from exploration of this allowable source of funding. Examples that I’ve been given permission to share where this is working (or has been successful in the past include): Washington DSHS Children’s Administration – in partnership with the University of Washington’s Partners for Our Children – under the current leadership of Benjamin de Haan Oregon DHS – under the previous leadership of Benjamin de Haan Alaska OCFS – under the previous leadership of Tammy Cordva

Statewide training plans: The butterfly effect & sister state agencies Questions & Next Steps: