Input Your Time Online New Timecard Reporting System

Time Reporting Process Banner Web Time Entry enables employees to report their time electronically through the NLU Portal (my.nl.edu) The time card will then electronically flow to your supervisor for approval After approval, the time card goes to Payroll for final processing

Login through the NLU Portal

Select An Action to Take

Select An Action To Take

Time Sheet Entry

Time Sheet Entry

Entering Time Time must be entered in 15-minute increments See Helpful Tips for the 7-minute breakdown rule Both Time In and Out must be entered Enter time on a daily basis On vacation, supervisor can approve Out ill on payroll due date, supervisor can complete the missing day’s time and approve Time is entered for the two-week pay period

Entering Time To begin, click the Enter Hours link under the date where you want to enter time Next/Previous button for more dates within the period such as the 2nd week of the pay period Enter the hour’s value in the Hours field Copy hours to other days by using the Copy button. Select the days you want to copy the time to and then click Time Sheet to return to the main page When finished, Submit for Approval

Entering Time Separate section on time card for all time off categories: Vacation Sick Holiday Pay must also be indicated For ALL Time Off categories, you MUST put hours in and out for the time to calculate properly—7.5 hours Regular Pay and Overtime Pay are also entered separately

Save your work! Click the Preview button to access the Preview page to review your time entered. You can print it if you would like a hard copy Note: You can Exit without submitting time for approval. This leaves the record in an “In Progress” status and is not submitted for time. Before your time sheet is submitted to your supervisor, you acknowledge that all the information is true and correct and then click OK If your supervisor hasn’t approved your timesheet and the deadline is approaching, let them know!

Approvers of Time Process can be completed in minutes!! Review time for each employee If not correct, send electronically back to employee (with comments) for correction Employee revises time card and resubmits to supervisor for approval Supervisor approves and submits to payroll Process can be completed in minutes!!

Approvers of Time Payroll Due Date is the Monday before the date paid—Noon. Keep in mind that if the payroll deadline is approaching, the approver won’t have enough time to send back to employee for correction Supervisor will complete timecard and submit to payroll Employee & Approver will receive an e-mail indicating what the timecard has been changed to

Approvers of Time

Approvers of Time

Approvers of Time

Time Off Request (optional) On the Leave Request Selection page, choose a Leave Request period from the drop-down list, and click the Leave Request button Submit your request for supervisor approval Perfect for when you are on vacation for the full two week pay period Your supervisor will receive an e-mail notification that you have requested time off

Request Time Off in Advance

Time Off Request

Assigning a Proxy This link is available to only those employees who are designated as approvers of Web Time Entry.

Assigning a Proxy Both the approver and the alternate approver (proxy) have to assign each other as a proxy in the system Notify payroll via e-mail so they are aware that you have agreed to have someone else approve time for the pay period Change the proxy before you leave for vacation then change it back to “self” upon your return

Next Steps Please sign the Acknowledgement Form at the end of this presentation and send to the Office of Human Resources at the Wheeling campus. Questions, please contact payroll at extension 5451, 5506, 5439 or payroll@nl.edu Materials will be posted on the Community website for reference

Acknowledgement Form Input Your Time Online—New Timecard Reporting System Training Acknowledgement Form I hereby acknowledge that I have attended the Input Your Time Online New Timecard Reporting Training session. I will familiarize myself with the materials explained to me and will submit my timecard as expected. I will take responsibility for seeking clarification of any information that I am uncertain about from either my supervisor or the Payroll Department. __________________________________________ _____________________ Employee's Signature Date __________________________________________ Print Employee's Name