Award Notification System Training Scholarship Office

What is ANS? The Award Notification System A communication tool & budget management system ANS does not put money onto student account ANS Website: www.utoledo.edu/financialaid/ans/ UTAD username and password

Creation of Scholarships A signed Fund Agreement is sent to OSFA This tells us…. Scholarship Name Awarding Party Applicant Requirements Payment Details (renewability and refundability) A request is placed for fund & detail codes (This may take a few weeks) Scholarship information is entered into Banner, ANS, and on website The College/Department is notified of the scholarship

Scholarship Search Tool

Scholarship Search Scholarship administrators and sub-administrators have access to update deadlines, applications, and contact information. As soon as the information is updated, it becomes live on the scholarship search site. Only Financial Aid can update the scholarship descriptions. Scholarship descriptions are only for the scholarship search; fund agreements should be used for awarding purposes.

Budgets Budgets for existing scholarships are received from Foundation/General Accounting/Business Managers September (Endowed Foundation Scholarships) January (Non-Endowed Foundation Scholarships) January (Endowed Institutional Scholarships) Endowed funds generate a budget regardless of how much is spent each year (as long as the fund performs). Non-endowed funds are one-time only budgets that, once spent, will no longer carry a budget. Budgets are entered into Banner & ANS Administrator/Sub-Administrator is notified Updated budgets are sent year-round

To award a scholarship… Click View/Award Scholarships and choose the scholarship you wish to award

To award a scholarship… At the bottom of the scholarship screen, click “Award a Recipient”

To award a scholarship… Enter student’s Rocket ID # and click verify. Choose how money should be applied “By academic year” divides award evenly between fall and spring “By term” allows all money to be applied to specific semesters

To award a scholarship…

If a student has already been awarded the scholarship and amounts or distribution needs to be changed….. Use the Awarded student list - don’t put in Rocket ID again, just click edit Edit information/make correct changes to scholarship

New Feature: Alternates Set alternates in the event additional funds become available in the budget Indicate student and instructions in comments section. Instructions should include any specific amount or order of alternate students. If no amount or order is specified, Financial Aid will award as funds become available.

Putting Scholarships into Banner A report is run by the Scholarship Office How often depends on time of year The report notifies us of scholarship recipients Scholarships are then entered into Banner and can pay on students’ accounts Awards are applied to the student bill first; if bill is paid in full the student may be eligible for a refund. Scholarships can change loan amounts. Award letters to students should not indicate that they will be receiving a refund, regardless of whether or not the scholarship is refundable.

New for 2018-19 New position added to Financial Aid to help with scholarship application process, promotion, award letters, etc. New guidance from Department of Education regarding financial aid data sharing

For 2018-19 Awarding Budgets will be loaded in to ANS on Dec 1 to start awarding New, incoming freshman awards need to be entered in to ANS no later than January 26th Continuing students should be entered into ANS by May 1st, if possible As a reminder, for funds that are renewable, be sure to reserve enough funds to renew the awards

Foundation Dashboard The Foundation has created a Dashboard combining our donor and accounting systems You can pull up any fund and see past and current donations, spending, balance and budget information If you are having trouble finding a recipient for your scholarship, you can contact your Development Officer at the Foundation Anyone interested can receive access by emailing me for the link at Elizabeth.Tester@utoledo.edu