Student Travel Request Process

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Presentation transcript:

Student Travel Request Process Student desires to attend conference Step 1a Student emails request to appropriate faculty member (chair, PI, DGS) Step 1b Faculty member authorizes travel and/or funding level Step 1c Department Manager & IBU are notified of authorization and/or funding Step 1d 11/13/2018

Student Travel Request Process Student submits travel form on IBU website (Waggle ticket created) Step 2a IBU staff reviews travel request and tags appropriate staff for funding approval Step 2b Budget Analyst or Grants Analyst reviews request and posts approval of funding Step 2c IBU staff determines how student is traveling (student vs employee) Step 2d IBU staff emails student with detailed instructions and copies Department Manager *Template forthcoming Step 2e 11/13/2018

Recommendations for updates to existing Waggle Travel Form 11/13/2018

Student Travel Request Process Student books travel based on instructions from IBU staff Step 3a IBU staff assists student as needed in making arrangements Step 3b Travel Occurs Step 3c 11/13/2018

Student Travel Request Process Student returns from travel Step 4a Student submits all receipts to IBU Step 4b IBU staff completes SPV or Travel Voucher and obtains all necessary signatures Step 4c IBU staff provides copy to student and makes copy for files Step 4d IBU staff submits voucher to Accounts Payable with original receipts Step 4e 11/13/2018

11/13/2018