Project Kick-Off Kick-off Meeting TITLE OF PROJECT

Agenda Project Background Core team charge Reaffirmation Process Timeline Project Organization Project Management Next steps Your Questions

TITLE Project Background Introductions Project Background As directed by the SACSCOC when they approved our consolidation one year ago, GRU’s regional accreditation will next be reaffirmed in December 2016. One of the requirements to achieve this reaffirmation is to certify our compliance with all of the 84 Principles of Accreditation. While this aspect of the reaffirmation will be accomplished through multiple phases, the most significant phase will culminate in the development of GRU’s first Compliance Certification, which will be due to SACSCOC in September 2015.

TITLE Project Scope Core team charge To provide leadership and support for the production of the Compliance Certification due to SACSCOC in September 2015. Each member of the team leads a Functional Action Team that is charged with producing reports to address assigned standards of the SACSCOC Principles of Accreditation.

Project Objective/Deliverables Reaffirmation Process Guided by the Principles of Accreditation Decennial Cycle BUT, our consolidation reset the clock so that our accreditation expires in 2016 Two requirements Quality Enhancement Plan – separate, concurrent project Compliance Certification – Multiple Levels of GRU Reporting and SACSCOC Review

Project Timeline GRU Compliance Certification Due September 2015 SACSCOC Off-Site Review October 2015 GRU Focused Report Due January 2016 SACSCOC On-Site Review March/April 2016 GRU Response Report Due August 2016 SACSCOC Reaffirm Accreditation December 2016 Project Timeline

Project Organization Always from the Business Unit Functional Responsibility Subject Matter Expertise Project Sponsor Provides Authority & Resources Project Leader Accountable for Project Results Project Organization Project Manager Manages Day-to-Day Efforts, Provides Support, Facilitation, Status Updates From IE or Business Unit Process Expertise

Project Management Team Project Organization Comprises leaders of Functional Action Teams. Day-to-day leadership for the planning and implementation of the project. Receives recommendations from Functional Action Teams. Makes recommendations to the sponsors and the Steering Teams. Core Action Team Rick Callan, Barbara Coleman, Karen Aubrey D’ambrogi, Jeff Heck, Rick Kenny, Karen Ribble, Brenda Seago, Katherine Sweeney, Corrina Warner, Dave Freeman, Mickey Williford, TBD (Dean of Student Life) Provides subject matter expertise and support for the accreditation report compilation. Provides process expertise, tracking, planning, implementation, compilation of status reports, etc. Project Management Team Mickey Williford, Project Leader Karen Ribble, Project Manager Heather McCoy, Project Support

Project Organization Functional Action Teams Members To Be Determined Provides the subject matter expertise and day-to-day planning and implementation for the consolidation of the respective functional area(s). Resolves issues and escalates when required. Functional Action Teams Members To Be Determined Phase 1 Artifacts Reconciliation Faculty and Staff Affairs Faculty Credentials Governance & Organization Phase 2 Enrollment Management Learning Resources Mission & Institutional Effectiveness Phase 3 Student Affairs Financial Resources Physical Resources

  FY2014 FY2015 Jan '14 Feb '14 Mar '14 Apr '14 May '14 Jun '14 Jul '14 Aug '14 Sep '14 Oct '14 Nov '14 Dec '14 Jan '15 Feb '15 Mar '15 Apr '15 May '15 Jun '15 PHASE 1 Compliance Audit & Plan Report Development Reports Reviewed/Finalized PHASE 2 PHASE 3 Most of Core Team’s work organized from now through June 2015 Project Schedule

Project Resources-OPTIONAL SACSCOC Resources (in Binder) Project Documents Site Visit Report Template Principles of Accreditation (2012 edition) Resource Manual for Institutions Seeking Reaffirmation – This will provide you guidance on how to address specific Principles Substantive Change Policy Box Account Project Materials QEP Materials Previously Prepared at ASU and GHSU Internet SACSCOC Website (www.sacscoc.org) QEP Materials from other SACSCOC Institutions Project Resources-OPTIONAL

Project Management Preview What is project management?

Project Communications Stakeholder Analysis Questions/ Issues Status Reports Project Communications Project Management Team Core Team Monthly Meetings Request for support Document Management via BOX

Next Steps/Actions Members of Core Action Team (prior to February meeting) Review the materials provided in your Resource Binder, especially SACSCOC Resource Manual Sections Draft team charter for Functional Action Team (see the sample in your Binder) Identify members of your Functional Action Team, considering these questions: Who is functionally responsible for ensuring compliance with a SACSCOC standard, either in part or in whole? Who is affected by GRU’s compliance with a SACSCOC standard? Who will have the expertise to be a productive team member? How do you foresee divvying the work of your team?

Next Steps/Actions Project Management Team Send template for Team Charter to members Schedule first meeting of Core Action Team for February 2014 to discuss: Follow-Up on Core Team Actions Project Management Processes and Box Demonstration Compliance Audit and Planning Determine standard schedule for Core Action Team Meetings and Status Updates through June 2015 Set up Box folders for managing documents

Questions & Discussions