Annual Troop Finance Report Refresher 2017-2018

Who needs to complete it? All Troops formed before May 1st, 2018 All groups operating an account with Girl Scouts that are not a Service Unit or Camp All troops that maintain a separate Travel account. All Staff-Led or Council-run accounts **Troops/groups who are unsure if they qualify for this year’s reporting are welcome to contact volunteerbanking@girlscoutsww.org for further assistance.

The Information you will want to review for your reporting: Bank Statements Receipts/Invoices Detailed Cash Record (or another form you have created & used for daily financial tracking) Financial Assistance email notifications (if applicable) eBudde Sales Report (2018) & NutE (2017) report for any applicable Product Program participation

The Report: The Annual Troop Finance Report can be accessed by following the link on the Money Earning & Troop Banking page or by typing in www.girlscoutsww.org/ATFR. The report is due by June 30th. Accounts will be closed if this report is not filed. All troops that plan to disband for the year are asked to submit an updated Finance Report to the Banking Coordinator, as well as submit a disbanding report https://www.girlscoutsww.org/content/dam/girlscouts-girlscoutsww/documents/troop-disbanding-report.pdf to their Troop Program Manager.

Tips for Completing the report Please do not include “$” symbol with your amounts. Any financial sections in which your account does not apply, please input “0”. “Net” indicates the final amount remaining after the council funds were removed from your deposits. Form does not auto calculate Calculate a sub-total of your Total Income (boxes 2-7 Only) after you have completed this section, to be entered into box 15

The Category Boxes: Categories Troop Number or Group Number Service unit number Financial Report Start Date Last bank statement Date Number of Registered Girl Members Number of Registered Adult Members Main Program Level Bank Name Last Five Digits of Account number Balance as of Last bank statement Current Troop Status Account Signers Troop or Group Income Beginning Balance Troop Group Dues Financial Assistance Received Fall Product Net Proceeds Cookie Program Net Proceeds Money Earning Other Income 05/31/18

The Category Boxes: Categories Troop or Expenses Event/Membership Fees Paid to GSWW or GSUSA Event/Fees not Paid to GSWW or GSUSA Food and Beverage Supplies/Equipment Community Service/Donations Bank Fees Other Expenses Account Totals What will the remaining balance be used for 05/31/18

Send me a copy of my responses Please be sure to click on the box provided and enter your email address to receive a copy of all your responses. This is a great way to ensure your report is actually submitted, and you have a copy on file if any information needs to be corrected/reiterated with Girl Scouts. Once every required section (*red star) has been completed, click “Submit”. If your report is not complete, the form will not submit/clear and the incomplete box(es) will show “Required” in red, below the applicable field. You may need to scroll up to view the incomplete sections. Once the form is fully submitted, you will see a “Thank you…” notice at the top of the webpage when you scroll back up to the top, and you will receive an emailed confirmation.

What happens if the Annual Troop Finance Report is not completed for your account? Oops! If a report isn’t completed within the given timeline the account may be closed, and the remaining balance held or forfeited; until a report can be completed, and a new account opened. Closures will be determined after [at least] three attempts at contact are made with each of the account signers, via email and/or phone, and with a final authorization from the Troop Program Manager for your region. The report submission period is June 1st, 2018 through September 17th 2018. Reports submitted after September 17th without prior authorization will be deemed delinquent and the account closed. If an account is closed due to the report delinquency, a new account may be opened, but a financial report would need to be completed before the opening authorization would occur, and the account would be opened as if it were a new troop.

Additional Notes about the Financial Report: Please be careful to not submit more than one copy of the completed report, to avoid duplicate information in our system. If a correction needs to be made on an already-submitted report, please contact VolunteerBanking@girlscoutsww.org with your correction. If for any reason your account signers/leaders are unable to complete the form, report, or financial reconciliation for your account, please contact Volunteer Banking, as well as your Troop Program Manager. We may be able to assist with your submission. Additional assistance may be provided via our Customer Care Team at CustomerCare@girlscoutsww.org or calling 800-541-9852. Accounts will be closed if report is not filed For more detailed instruction see Annual Troop Finance Report Detailed Presentation Any further questions may be directed to VolunteerBanking@girlscoutsww.org.

Further questions may be directed to VolunteerBanking@girlscoutsww.org Thank You For Your Commitment to Girl Scouts and Financial Responsibility Further questions may be directed to VolunteerBanking@girlscoutsww.org