MyFloridaMarketPlace MFMP For Vendors

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources *

Overview of MFMP MyFloridaMarketPlace (MFMP) is the state’s online purchasing system and continues to be a significant tool for buyers and vendors of the State of Florida. MFMP provides a source for centralized procurement activities focusing on best practices and maximizing the state’s buying power to support efficient government. MFMP prides itself on public and private partnerships making procurements easier and faster for both buyers and vendors.

MFMP Vendor Benefits Equal access for small and minority-owned businesses. Ability to submit invoices electronically (eInvoicing). Single registration that enables vendors to receive notifications for all state agency solicitations by commodity code. 24/7 access to bid opportunities and information through: Vendor Bid System (VBS) Sourcing Improved quality and accuracy of interactions with the state. Customer service support staff available to provide real-time assistance.

The Vendor Information Portal (VIP) The Vendor Information Portal (VIP) provides Florida’s vendors with self-service tools for registration, account maintenance, performance rating reviews, and transaction fee reporting. Vendors can elect to receive email notifications about upcoming solicitations based on their chosen commodity code(s). Vendor Information Portal (VIP) application

MFMP Sourcing MFMP Sourcing is used by the State of Florida to issue formal competitive solicitations and informal electronic quotes (eQuotes). Sourcing application

Vendor Bid System The Vendor Bid System is used to advertise formal competitive solicitations. Vendor Bid System

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources *

Update VIP In order to keep information current, MFMP VIP provide vendors the option to view and edit the following categories: Username or Password General Business Information Contact Information Certified Minority Business Selections Business Locations Commodity Codes Solicitation Selections

Update Contact Information It is important that vendors keep their contact information current in MFMP VIP. Contact: Communications: Main Contact All Account specific communications Sales/Solicitations Contact Receives solicitation notifications from Sourcing and/or VBS PO Contact Receives Purchase Orders Billing Contact May receive reminders to pay the transaction fee Remit-To Contact Receives questions about payments The “I want to” drop down menu is your main tool when accessing MFMP VIP. Use this menu to access several aspects of your Vendor Profile such as your Username and Password, selected Commodity Codes, etc.

Select/Update Commodity Codes Sourcing leverages commodity codes to give you visibility into relevant solicitations. Not selecting a commodity code means your business will be ineligible to receive solicitation notifications from VBS or Sourcing. Vendors can select commodity codes by going to the ‘I want to’ drop down box and select ‘View/Edit Commodity Codes’.

Solicitation Notifications In order to view and respond to solicitations from MFMP Sourcing and VBS, vendors must register to receive electronic notifications in VIP. Vendor may also establish a solicitation/sales email address to receive the notifications.

Tips to Keep Account Active To keep your MFMP registration active, vendors should make an update to their VIP account, when applicable, or log into MFMP Sourcing on a regular basis. Below are some sample steps vendors might take to successfully update their VIP account:  Change/Update account’s location name(s) Change/Update your commodity code selections Change/Update your Purchase Order contact, Remit to contact, and/or Bill to contact

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources *

MFMP Sourcing Vendors can preview all open formal, competitive State Purchasing Sourcing events by selecting ‘Public Access’. In order to respond to solicitations, vendors must log in using their MFMP vendor account credentials.

Accessing Sourcing Events  When vendors log into Sourcing, they will see two event types: My Events – Solicitations that the vendor has already joined/been invited to participate in Public Events – Formal competitive solicitations that match the vendor’s selected commodity code

Vendor Bid System The Vendor Bid System (VBS) is completely public and does not require log-in information. Vendors can view formal solicitations posted by State of Florida Agencies.

Searching For Advertisements You can search for active advertisements based on several criteria: Advertisement Type - Agency Number - Title Commodity Codes Advertisements will contain contact information, solicitation documents, and the begin/end time.

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources *

FACTS The Department of Financial Services’ Florida Accountability Contract Tracking System (FACTS) is an online tool developed to make the government contracting process more transparent. The system contains information and audit findings of all grant and contract documents. Visit the website: Facts.fldfs.com

FACTS Search by fields like commodity type, vendor name, agency name, etc. Excellent tool for researching agency spend and potential targeted outreach.

DFS Vendor Payment Site Vendors may access payment information via the DFS Vendor Payment History website.

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources *

Definition of the Transaction Fee Through Rule 60A-1.031 of the Florida Administrative Code (F.A.C.), the use of the fee was extended to transactions processed through the MFMP system. Provides funding for the eProcurement system and purchasing oversight that benefits the state and business community. All business conducted with State of Florida agencies is subject to a transaction fee unless specifically exempt by Rule. Provides vendors with electronic access to state buyers and vendor outreach / support activities. There is no charge for vendors to register in MFMP. Subject Title Subject Title

Payment Terms The transaction fee is required to be paid to the State of Florida by the 15th of the month. Reports and transaction fee payments are based on fee-eligible payments that the vendor received the prior month. Subject Title Subject Title Provides Goods/Services in February Receives Payment in March Receives CBI in VIP Account on April 2nd Files Transaction Fee Report on or before April 15th Pays Transaction Fee on or before April 15th

Viewing CBIs Login to your VIP vendor registration account https://vendor.MyFloridaMarketPlace.com/ and enter your username and password.

Viewing CBIs Vendors may access CBIs by selecting the “View/Edit My Consolidated Billing Invoice (CBI)” menu option. Vendors should review their CBI to ensure that all payments received are correctly reflected on their CBI.

Agenda MyFloridaMarketPlace Overview VIP Account Management Viewing Bid Opportunities Viewing Transaction Information Transaction Fee Information and Payment Resources

Recap: Learning Objectives Keep contact information and commodity codes up-to-date in VIP. Access the VIP account to update ‘Solicitation Preferences’ in order to participate in electronic solicitations. Use the ‘Public Access’ view in Sourcing to get familiar with solicitations before submitting an official response. Use FACTS public access to view information on government contracts. Visit DFS to access vendor payment history.

Resources MyFloridaMarketPlace Vendor Information Portal (VIP) MFMP Sourcing Vendor Bid System (VBS) DFS Vendor Payment History Florida Accountability Contract Tracking System (FACTS)

Contact Information Contact the MyFloridaMarketPlace Customer Service Desk: Phone: 866-352-3776 Email: VendorHelp@MyFloridaMarketPlace.com Hours: Monday – Friday, 8:00 a.m. – 6:00 p.m., EST