Membership Validation 5/25/2006 Membership Validation Judd Stiff Pacific Skyline Council Foster City / Palo Alto California

Membership Validation New validation process in place and Commissioners play important role in its implementation Provides formal means to improve units that are not Quality Units We are all responsible to ensure validity of BSA membership rolls Do not overstate membership nor number of units 11/15/20182006 National Meeting

Validation Procedures (1) Follow registration procedures to maintain BSA standards of membership Welcoming call to unit leader when a new unit is created Mail Registration Cards directly to unit leader Membership fees paid by council must be approved by Scout Executive with Board guidance 11/15/20182006 National Meeting

Validation Procedures (2) Conduct semiannual “unit health” reviews Watch for unusual or no changes in unit membership Ensure all youth participants are registered Key individuals (including District Key 3s) certify process Other administrative and documentation actions 11/15/20182006 National Meeting

Unit Health Reviews Unit-serving Exec and Commissioner team evaluate every unit in district in January and July Assign rating of “Good”, “Fair” or “Poor” “Good” implies a Quality Unit Written action plans prepared for all “Fair” and “Poor” units detailing steps necessary to become Quality Unit Action plans monitored monthly 11/15/20182006 National Meeting

Unit Health Indicators Quality Unit history Adult leader training Program Tour permits Advancement Participation in district and council events Roundtable attendance Retention 11/15/20182006 National Meeting

How to Verify Membership Ongoing involvement by Unit and District Commissioners Monthly review of District Totals Report Export membership rosters into spreadsheet and sort various ways Membership Audit Report on MyBSA 11/15/20182006 National Meeting

District Totals Report ScoutNET --> Membership --> Membership Reports --> Management Definitive list of all registered units Number of registered youth and adults On time recharter / top leader trained / Quality Unit 11/15/20182006 National Meeting

Membership Audit Report myBSA--> SE Only Adults with 10 or more positions Adults with invalid Social Security Numbers Youth with both Pack and Troop registrations Youth with both Troop and Crew registrations Youth with duplicate registrations in same program New units with five or fewer members Short term units (<12 months) Long term units (>12 months) Units with 10 or more dropped youth Units with no change in youth 11/15/20182006 National Meeting

Valid Versus Invalid Units Less than 4 youth Scoutreach Camp staff OA Dual youth registrations Paid in only one position Pack/Troop Troop/Crew Crew/Crew/Ship 11/15/20182006 National Meeting

Membership Validation Council and District Commissioners play a key role Understand procedures Be engaged in process Do not take certification signatures lightly Added benefit is more Quality Units and better program delivered to our youth! 11/15/20182006 National Meeting