Clackmannanshire Meet the buyer Scottish Government eInvoicing Solution

Agenda Topic Introductions 2) Background to eInvoicing solution 3) An overview of the Scottish Governments eInvoicing solution 4) Current Position 5) Facts and Figures 6) The eInvoicing process 7) What is supplier on-boarding 8) Roles and Responsibilities 9) Supplier requirements 10) Core elements of an eInvoice 11) Benefits of eInvoicing 12) Questions

Background to eInvoicing Solution Key Driver : EU Directive SG new eInvoicing solution Central Government & NHS must comply by 27th Nov 2018 Other Public bodies have a further 12 months to comply : 2019 Timescales EU Directive transposed into Scot’s Law

Future Organisations (140+) Live Organisations (11 Organisations) Current Position Future Organisations (140+) Glasgow City Council Registers of Scotland Crown Office Scottish Prison Service Scottish Police Authority SEPA SCRA Edinburgh Napier Uni Live Organisations (11 Organisations) West Lothian Council Stirling Council Dumfries and Galloway Council Argyll & Bute Council East Lothian Council West Lothian College West Dunbartonshire Council Aberdeenshire Council Moray Council South Lanarkshire Council University of Abertay Initial Pilot Phase

Total Saving Public Sector Saving Supplier Saving Invoice Volume Facts and Figures £1,125,055 £710,124 £414,930 Total Saving 82,023 Public Sector Saving Supplier Saving Invoice Volume

Supplier Savings Stirling Falkirk Clackmannanshire £414,930 Savings to the supplier Stirling Parkhead Building (5,862) Graham (4,443) Tillicoultry Quarries Ltd (4,428) Batleys (4,385) Muller Wiseman Dairies (3,807) City Electrical Factors Ltd (3,413) Amazon UK Marketplace (2,653) Campbell's Prime Meat (2,109) Yorkshire Purchasing Organisation (1,820) Vodafone Ltd (1,820) Falkirk Brake Bros Ltd (5,736) Muller Wiseman Dairies (4,557) D McGhee & Sons (4,342) Banner Business Supplies Limited (4,094) Tillicoultry Quarries (3,276) AC Gold Services Ltd (3,039) Plumb Centre (2,680) Jordan Electricals Ltd (2,637) TP Larbert (2,637) Unico Ltd (2,548) Clackmannanshire EDF Energy 1 Ltd (2,282) Ricoh UK Ltd (1,227) Office Depot UK Limited (1,206) Total Gas & Power Limited (916) Buick’s (Alloa) Ltd (850) Jewson Ltd (837) Yorkshire Purchasing Organisation (824) CF Services Ltd (692) Business Stream (666) Tillicoultry Quarries Limited (659) Supplier Savings £414,930

An overview of the Scottish Governments eInvoicing solution Buyer (Receiver) Supplier (Sender) Export Validate Interpret Extract Finance System EDI

Core elements of an eInvoice ABC Supplies (1) INVOICE (2) VAT Reg No: GB XXX XXXX XX (1) Invoice No: 123456789 (3) Customer No: 987654321 Date/Tax point: 28/11/2016 (4)(5) To: Example Org 1 High Street Edinburgh EH1 2AB (6)(7) From: ABC Suppliers Finance Section 1 High Street Glasgow G1 2AB Customer VAT Number: For invoice queries Contact: Joe Bloggs Telephone: 0141 123 456 Email: joe.bloggs@abc.co.uk (8) Purchase Order No: 12345678 Currency: GBP Description/Item Code Qty (10) Unit Price (ex VAT) (10) Amount (ex VAT) (10) VAT Rate (10) VAT Line Value (9) Spec – 1223A 1 £1,350.00 £1,350.00 £20.00 £270.00 £1,620.00 (11)Total: £1,350.00 £270.00 £1,620.00 (12) Payment Terms: 30 Days _________________________________________________________________________________   (13) Payment of this invoice can be made using one of the following payment methods: Online: Debit or Credit card payments www.abc.co.uk BACS or Bank Transfer: Bank of Scotland, Sort Code: 123456, Account: 12345678 General account enquiries should be directed to creditctr@abc.co.uk

What is supplier on-boarding

Roles and Responsibilities Scottish Government Public Body Supplier

Reducing invoice processing costs Benefits Faster Payment Reducing invoice processing costs Free to Suppliers Auditability Reduces carbon footprint

eCommerce Post Award Team: Questions Any Questions? eCommerce Post Award Team: Web: http://www.gov.scot/Topics/Government/Procurement/eCommerce/eInvoicing Email: eInvoicing@gov.scot