2013-2014 SPRING FINAL EXAMS MAY 23 – JUNE 10 Agenda Items: Teacher-Made Exams NC Final Exams End-of-Course Exams NCEXTEND2 Exams World Languages Level I Exams Check-Out/In Procedures Late/Accommodation Procedures NC Testing Code of Ethics Next Steps Stop by the Table Outside the Auditorium to Pick Up Necessary Materials

Some materials can be accessed online. http://westmecktesting. weebly Some materials can be accessed online! http://westmecktesting.weebly.com/2013-2014-training-information.html Testing Schedule List of Test Administrators & Proctors EOC Assessment Guide NCEXTEND2 EOC Assessment Guide NC Final Exams Assessment Guide Proctor’s Information NC Testing Code of Ethics WMHS Testing Room Checklist World Languages Script & Test Directions

THE TESTING SCHEDULE TESTING WINDOW: Know when we are testing and be aware of schedule changes! DATE SCHEDULE ADJUSTMENTS EXAMS TO BE ADMINISTERED LUNCH AND/OR BUS DEPARTURE CHANGES Friday, May 23, 2014 (A Day) 2nd Period: 7:15 – 10:00 3rd Period: 10:06 – 12:06 4th Period: 12:13 – 2:15 2nd Period A-Day Exams for all Year-Long Courses 4th Period A-Day Exams for all Year-Long Courses (includes Teacher-Made Exams and NC Final Exams) A Lunch: 10:06 – 10:32 B Lunch: 10:36 – 11:02 C Lunch: 11:07 – 11:34 D Lunch: 11:39 – 12:06 Normal Dismissal Time Monday, May 26, 2014 is a holiday. School is not in session and no exams will be administered. Tuesday, May 27, 2014 (B Day) 2nd Period B-Day Exams for all Year-Long Courses 4th Period B-Day Exams for all Year-Long Courses Wednesday, May 28, 2014 1st Period: 7:15 – 10:00 4th Period: 10:06 – 12:06 3rd Period: 12:13 – 2:15 1st Period A-Day Exams for all Year-Long Courses 3rd Period A-Day Exams for all Year-Long Courses Thursday, May 29, 2014 1st Period B-Day Exams for all Year-Long Courses 3rd Period B-Day Exams for all Year-Long Courses Friday, May 30, 2014 Regular Schedule: 1st Period: 7:15 – 8:48 2nd Period: 8:54 – 10:27 3rd Period: 10:33 – 12:41 4th Period: 12:41 – 2:15 Make-ups for all Year-Long Courses (includes teacher-made exams and NC Final Exams) Testing will take place in closed locations. No bells will ring for class changes. A Lunch: 10:35 – 11:01 B Lunch: 11:05 – 11:31 C Lunch: 11:36 – 12:03 D Lunch: 12:08 – 12:35 Monday, June 2, 2014 Abbreviated Schedule: 7:15 a.m.—12:45 p.m. All 4th Period 4x4 Exams (includes World Language EOYs, EOCs, NC Final Exams, and Teacher-Made Exams) Lunch: TBA Buses Leave: 12:45 p.m. Tuesday, June 3, 2014 All 3rd Period 4x4 Exams Wednesday and Thursday, June 4 and 5, 2014 are religious holidays. Only makeup exams will be administered, and school will dismiss at 2:15 p.m. The schedule for that day is TBA. Friday, June 6, 2014 All 2nd Period 4x4 Exams Monday, June 9, 2014 All 1st Period 4x4 Exams Tuesday, June 10, 2014 Make-ups for All 4x4 Exams TESTING WINDOW: Year-Long Courses: May 23 – May 30 Semester Courses: June 2 – June 10

Teacher-made exams

TEACHER-MADE EXAMS KEY POINTS: Make good use of the allotted time: In addition to NC Final Exams, World Language Exams, and EOCs, some teachers will be administering teacher-made exams. (A-Day/B-Day teacher-made exams are from May 23 - 30) KEY POINTS: Make good use of the allotted time: We will be in one period for almost 5 hours beginning June 2nd! Use extra time in a variety of ways: Play games to review before testing Allow review in partners/groups/stations before testing Last minute one-on-one instruction before testing Teacher/classroom surveys to improve for next year THINGS TO DO: Work with your team to make an appropriate assessment (and rubric, if applicable). Save your teacher-made test in a variety of ways in case it is needed for verification over the summer: Keep student’s graded tests Save your test electronically Send your test to your department chair and team administrator or academic coach End-of-Course, World Language, and NC Final Exams will count as 25% of a student’s final grade. These courses SHOULD NOT also have teacher-made exams this year! In other words, only one final exam per course.

NC Final Exams

NC FINAL EXAMS: TESTED SUBJECTS Page 4 of the NCFE Assessment Guide English I English III English IV Civics & Economics US History World History Physical Science Chemistry Physics Earth/Environmental Science Math II Math III Advanced Functions & Modeling Pre-Calculus More information can be found at http://westmecktesting.weebly.com/nc-final-exams.html!

PURPOSE OF THE NORTH CAROLINA FINAL EXAMS North Carolina’s Teacher Evaluation Process Standard 6 to assess teacher performance Standard 8 to assess administrator performance 25% of the student’s final grade in high school courses WE WANT 95% of eligible students to test

NC FINAL EXAMS: WHO’S ELIGIBLE VS. INELIBIGLE Pages 5 and 6 of the NCFE Assessment Guide NC FINAL EXAMS: WHO’S ELIGIBLE VS. INELIBIGLE ELIGIBLE STUDENTS: All high school students enrolled in the tested subjects, including repeaters All transfer students Suspended students Students who are failing the course Students repeating a course INELIGIBLE STUDENTS: LEP First Year Exempt Students (only applies to English tests) Students taking course for credit recovery Students granted medical exemptions Students enrolled in AP courses NCVPS students End-of-Course, World Language, and NC Final Exams will count as 25% of a student’s final grade. These courses SHOULD NOT also have teacher-made exams this year! In other words, only one final exam per course.

NC FINAL EXAMS: ADMINISTRATION TIME Page 7 of the NCFE Assessment Guide NC FINAL EXAMS: ADMINISTRATION TIME Administration Time: 120 minutes 2 Two Minute Breaks: 4 minutes General Instructions: 12 minutes Total Time: 136 minutes From May 23 – May 29, the last testing periods of the day will have a “special plan” to make sure there is enough time for testing. Expect an email from Ms. Raynor with details. Unlike with Teacher-Made Exams, teachers are not permitted to review before testing.

NC FINAL EXAMS: MATERIALS LIST Pages 10 and 11 of the NCFE Assessment Guide NC FINAL EXAMS: MATERIALS LIST

Start in your Assessment Guide on page 20!!! Pages 20-26 of your Assessment Guide NCFE Assessment Guide Start in your Assessment Guide on page 20!!! Page # of Assessment Guide # of “SAYS” to Highlight Page 20 5 Page 21 8 Page 22 2 (test-dependent) Page 23 (Record Times on Board) 3 or 4 (test-dependent) Page 24 (Record Times on Board) 2 Page 25 (Record Times on Board) 3 Page 26 On Pages 27-33, you will see the sample answer sheets. There are 3 different answer sheets for NC Final Exams! English III = green Multiple-Choice = orange Multiple-Choice & Constructed Response = blue

EOC, NCEXTEND2 & WORLD LANG. EXAMS

NC READY EOCs: ELIGIBLE STUDENTS Page 1 of the EOC Assessment Guide NC READY EOCs: ELIGIBLE STUDENTS Students enrolled in a course requiring an EOC NC Virtual Public School students AP & Honors students Courses within a sequence Suspended students Students who are failing the course Hospital or homebound instruction students 95% of eligible students in each school must be tested

NCEXTEND2: ELIGIBLE STUDENTS Pages 1 and 2 of the X2 Assessment Guide NCEXTEND2: ELIGIBLE STUDENTS Students enrolled in a course requiring an EOC Must have a current IEP, not just a 504 or LEP Plan Student’s progress in response to high-quality instruction says that he is not likely to achieve content area proficiency. Nature of disability may require assessments that are different in design 95% of eligible students in each school must be tested

TESTING WINDOW & ESTIMATED TIME Pages 2-4 of the EOC and X2 Assessment Guides TESTING WINDOW & ESTIMATED TIME World Languages Speaking & Writing: May 1 – June 10 EOCs, NCEXTEND2 & World Languages Listening & Reading: June 2 – June 10 Makeup Days: June 4, 5, and 10 No afternoon makeup exams; no retests Estimated Administration Time: Biology: 166 minutes (max. of 4 hours allowed) English II: 166 minutes (max. of 4 hours allowed) Math I: 196 minutes (max. of 4 hours allowed) Spanish I and French I: approximately 90 minutes NCEXTEND2 Biology: 168 minutes NCEXTEND2 English II: 168 minutes NCEXTEND2 Math I: 168 minutes Maximum Testing Time: 4 hours unless student has an Extended Time accommodation.

Start in your Assessment Guide on page 27!!! Pages 27 - 47 of the EOC Assessment Guide EOC Assessment Guide Start in your Assessment Guide on page 27!!! Page # of Assessment Guide # of “SAYS” to Highlight EVERYONE BEGINS ON PAGE 27. READ AREAS THAT APPLY. Page 27 1 Page 28 4 Page 29 4 (test-dependent) Page 30 5 Page 31 2 or 3 (test-dependent) Page 32 Page 33 4 or 5 (test-dependent) Page 34 1 or 5 (test-dependent) Page 35 2 (test-dependent)

...EOC Assessment Guide continued Page # of Assessment Guide # of “SAYS” to Highlight BIOLOGY AND ENGLISH II ONLY… Page 36 (Record times on board) 2 Page 37 Page 38 (Record times on board) Page 39 Page 40 MATH I ONLY… Page 41 1 Page 42 (Record times on board) Follow procedures for completing calculator inactive sections Page 43 Page 44 (Record times on board) 3 Page 45 (Record times on board) Page 46 Page 47

SPECIAL EOC CONSIDERATIONS… English II EOC Five lines are provided for each constructed response If students record their answer in the book or on blank paper and NOT on the answer sheet, the student can transfer answers but he/she cannot get beyond the maximum amount of time allowed. Math I EOC Consists of calculator inactive and active sections Inactive is administered first When they are done with inactive, students should raise their hands. Test administrator will paper clip books, and students are not allowed to go back. Provide student with clean graph/white paper and a calculator.

NCEXTEND2 Assessment Guide Pages 26 – 45 of the X2 Assessment Guide NCEXTEND2 Assessment Guide Page # of Assessment Guide # of “SAYS” to Highlight NCEXTEND2 ONLY… EVERYONE BEGINS ON PAGE 26. READ AREAS THAT APPLY. Page 26 1 Page 27 4 Page 28 6 (test-dependent) Page 29 3 (test-dependent) Page 30 Page 31 3 or 4 (test-dependent) Page 32 2 (test-dependent)

...NCEXTEND2 Assessment Guide continued Page # of Assessment Guide # of “SAYS” to Highlight NCEXTEND2 BIOLOGY AND ENGLISH II ONLY… Page 34 (Record times on board) 2 Page 35 Page 36 (Record times on board) Page 37 3 Page 38 1 NCEXTEND2 MATH I ONLY… Page 39 Page 40 (Record times on board) Page 41 Page 42 (Record times on board) Page 43 (Record times on board) Page 44

BEFORE TESTING BEGINS: CHECK-OUT PROCEDURES EVERYONE will be needed for Check-Out/In, including people in Late-Starting Rooms. Please report to the Media Center by 6:45 a.m. TEST ADMINISTRATORS AND COUNSELORS will count and record number of materials at Check Out. MAY 23 – JUNE 10 Media Center 6:30—7:00 a.m. We must conduct brief training sessions the mornings of testing!

BEFORE TESTING BEGINS: AFTER CHECK-OUT Follow the Checklist that will be in your bin. It will include ALL NECESSARY STEPS TO TAKE FOR A SUCCESSFUL TEST ADMINISTRATION. Report to your testing location before students arrive. Make sure the walls are clear of content information. Proctors should arrive to rooms by 7:00 a.m. to help test administrators prepare materials and get the room ready. If your proctor has not arrived, please call the Media Center #333 (white phone).

ACCOMMODATION PROCEDURES

CHECK THE MANILA FOLDER… If a student accepts his/her accommodations AND THEY GET SEPARATE SETTING, READ ALOUD, OR MULTIPLE TEST SESSIONS….have your proctor or hall monitor escort the student with the test materials to the accommodations locations listed on the testing plan. If this is a math course, send a calculator marked with your name ACCOMMODATION PROCEDURES CHECK THE MANILA FOLDER… Check for Review of Accommodations Forms in your bins, which will let you know which students are eligible for testing accommodations. If you see these forms, use this as a legend: SS (separate setting) RA (read aloud) ET (extended time) MTS (multiple test sessions) MIB (mark in book, which means this student will not receive an answer sheet, just a test book to write in) Dict (dictionary)

ACCOMMODATION PROCEDURES Before beginning the test session, discreetly ask these students if they would like to use their testing accommodations for today’s test. Students are able to accept or refuse. If a student refuses his/her accommodations…no problem! You and the student must complete a Refusal of Accommodations Form. This form is in your bin. You and the student must sign! The student can then test with everyone else. If a student accepts his/her accommodations AND THEY GET EXTENDED TIME, DICTIONARY, OR MARK IN BOOK....that student can use that accommodation within your classroom. You will complete a Review of Accommodations Form once testing begins (directions on checklist).

This image of the form is on your checklist. Follow it!

A list of accommodation sites will be available. ACCOMMODATION PROCEDURES If a student accepts his/her accommodations AND THEY GET SEPARATE SETTING, READ ALOUD, OR MULTIPLE TEST SESSIONS….have your proctor or hall monitor escort the student with the test materials to the correct accommodations location. If it is a math class, send a calculator marked with your name. A list of accommodation sites will be available.

Late room procedures

LATE ROOM PROCEDURES Late students are allowed in the room until students in the classroom begin the actual test. You can catch tardy students up on directions, so let them enter if you’re still reading instructions. Once students begin the test, no late students are allowed. Send late students to the Media Center with the hall monitor or a member of security (please send his/her test materials), and we will either start a late room OR send the student to a holding space if there are no people available to administer.

DURING TESTING: Testing Irregularities and Misadministrations Issues or Concerns? Secure the test materials. The Test Administrator should alert the Hall Monitor. The Hall Monitor will call the office (#) or page Ms. Raynor on the radio. HOW DO YOU REPORT ISSUES??

Be sure to make notes on your roster, such as: AFTER TESTING Students are allowed to read novels or other non-textbooks while other students continue to work. Their test materials must be collected if they are done testing. Follow the Checklist in your bin to be sure you have collected all materials. Test Administrators are to return the bin of materials to the Media Center for counting. Proctors will remain in the test rooms. Be sure to make notes on your roster, such as: Who was sent to an accommodation site Who was present but asleep during testing Who came to testing late Who caused an irregularity or misadministration

TCOE & Test security

The entire NC Testing Code of Ethics is online! It is everyone’s duty to follow the NC TESTING CODE OF ETHICS. Read the NC Testing Code of Ethics (and Proctor’s Guide) Maintain Test Security at All Times Do not copy materials or be alone with test materials Help Ensure the Physical Conditions in the Room are Appropriate for Testing Help with distractions, seating, and enforcing rules Make Sure Materials are Appropriately Distributed Ensure Appropriate Test Admin Procedures are Followed Assist Students with Emergencies & Breaks Monitor Students Follow Appropriate Procedures for Providing Accommodations Proctors will escort students who receive accommodations to their proper location using the roster in the bin. Do not take any test materials. Report All Testing Irregularities Maintain Student Confidentiality The entire NC Testing Code of Ethics is online!

TEST SECURITY PROCEDURES All school staff members must be trained if they will: Sign out/in test materials Sort test materials Serve as test administrators, proctors, or hall monitors Enter the test session in case of emergency Accurately count and record the number of testing materials. When not using materials, put them in a secure area. Do not copy, reproduce, or paraphrase test materials. Teachers CANNOT provide instruction related to the content being tested on test day. Do not discuss items from the test with students or colleagues. Take down wall and hallway displays. Two people must be present in the testing rooms at all times. Do not clarify questions, provide synonyms, or indicate answers to students Provide a positive test-taking culture Students cannot transport their own materials!

UNETHICAL TESTING PRACTICES Encouraging students to be absent during testing Encouraging students not to do their best Using secure test items for instruction Changing student responses at any time Modifying student records Reclassifying students only to avoid testing them Failing to provide needed accommodations during testing Paraphrasing test directions Not testing all eligible students Not reporting all testing violations

TEST ADMINISTRATORS’ DUTIES Set an example by turning off personal cell phones and electronic devices. Use a white envelope as a show of good faith! Account for test materials. Properly distribute test materials. Conduct unbiased test administration. Walk the room frequently and quietly. Avoid distracting behaviors. Read from Assessment Guide only. Do not indicate answers to students or help students. For breaks, make sure students’ test materials are secured. Report irregularities immediately.

Volunteer proctors should sign up at www.cmsvolunteers.com! PROCTORS’ DUTIES Read The Proctor’s Guide (online). Help Test Administrator prepare the room for testing. Help Test Administrator monitor the room. Check to be sure answer sheets match test books. Check for prohibited items, cheating, sleeping, or other issues during testing. Notify the Hall Monitor in the event of a question or problem. Monitor students and distribute electronic devices after testing is done so that the Test Administrator can deliver materials to Ms. Raynor in the Media Center. Volunteer proctors should sign up at www.cmsvolunteers.com!

Volunteer hall monitors should sign up at www.cmsvolunteers.com! HALL MONITORS’ DUTIES Watch/escort students to restroom – one student from a room at a time. Make sure hallways are quiet at all times. Contact Ms. Raynor in the event of a question or problem. Take the place of a Test Administrator or Proctor if he/she needs a restroom break. Use the Testing Room Checklist to make sure we have proper testing environments. Collect bins after testing is done (if there is no proctor in the room) and bring them back to Ms. Raynor in the Media Center. Volunteer hall monitors should sign up at www.cmsvolunteers.com!

PROHIBITED ITEMS Electronic devices policy: Any student with a cell phone/electronic device during testing time must be dismissed from testing and a misadministration declared. WE ARE USING WHITE ENVELOPES TO COLLECT ELECTRONIC DEVICES AS STUDENTS ENTER THE CLASSROOM!!! PROCTORS…HELP COLLECT AND LABEL DEVICES BEFORE STUDENTS SIT DOWN. Personal belongings: Students’ personal belongings must be placed under the seats or across the room, and students must not be permitted to access them at any during testing, including breaks. Textbooks, reference books, thesauruses… Food and drink…not even the testing staff

SANCTIONS Employee Letter If a misadministration is declared and is the fault of a school staff member Goes to Office of Accountability and Employee Relations File Civil Action against person(s) responsible for the violation Criminal prosecution Suspension or revoking of professional license Dismissal

NEXT STEPS Stay on top of emails about testing. Know what is happening at your school! Let’s test with urgency! These weeks affect your students’ futures; our mistakes can be detrimental for others. Keep test anxiety low! Be on time, be prepared, and be knowledgeable.

LET’S SEE WHAT YOU KNOW! TEXT THE CODE FOR YOUR ANSWER! Providing an undocumented accommodation Accommodation documented but not provided Student becomes ill Student has cell phone/electronic device during testing School staff administered the wrong test External noise/disruption

THANK YOU FOR YOUR TIME! Email me with any questions or concerns! marquitta.raynor@cms.k12.nc.us