Shipping and Receiving Hazardous Materials Awareness Training

Objectives This is an awareness training on Shipping and Receiving Hazardous Material/ Dangerous Goods. This training is a requirement for all employees involved in requesting a shipment or receiving hazardous materials/dangerous goods.

Why is this training necessary? The Federal government requires two levels of training prior to all aspects of shipping, receiving or transporting hazardous materials, and must be renewed every 24 months. Agencies providing applicable regulations and guidelines include IATA – International Air Transport Association DOT – U.S. Department of Transportation

Levels of Training Level 1 –Awareness Required if you intend to ship or receive hazardous materials/dangerous goods. This training will fulfill the requirements for level 1 Awareness Training. Level 2 – Authorized Required if you intend to package, label, ship or transport hazardous material/dangerous goods. Requires testing and certifications. Often is expensive and it is 4 days course.

This Awareness Training you are taking right now… Will only allow you to request shipping and receive hazardous materials/ dangerous goods.

Penalties for non-compliance with regulations can result in the following fines: Up to $250,000 and up to a year jail sentence for individuals. Up to $500,000 per incident for organizations.

What are dangerous goods? A dangerous good is any article or substance capable of posing a risk to health, safety, property, or the environment. (IATA) A material or substance posing an unreasonable risk to health, safety, and property when transported. (DOT) An equivalent term is hazardous material.

What are the shipping regulations? By law, anyone who packs, ships, transports or receives dangerous goods must be trained to properly: Identify and classify dangerous goods Package dangerous goods Label and mark packages Document shipments

Definitions Classification: The material being shipped must be categorized as a type of hazardous material. Identification: The shipper selects the proper shipping information from the IATA Dangerous Goods Regulations. Packaging: Properly packaging the hazardous material for shipment. Marking: Writing the following on the package: addresses, shipping name of hazardous material and UN code. Labeling: Identify the package as possessing a hazardous material and give a general indication of the type of material. Documenting: Filling in and signing the airway bill. Maintain record of shipments for two years following the shipment.

Hazard Classes There are nine hazard classes: Class 1: Explosives Class 2: Gases Class 3: Flammable liquids Class 4: Flammable Solids Class 5: Oxidizers and Organic Peroxides Class 6: Toxic or Infectious Substances Class 7: Radioactive Class 8: Corrosive Class 9: Miscellaneous Dangerous Goods includes dry ice

Packing Groups Packing groups indicate the relative degree of danger the substance presents Packing Group I – Great Danger Packing Group II – Medium Danger Packing Group III – Minor Danger Example: Dry ice is assigned to Packing Group III

Proper Packaging Federal regulation state that packaging used to ship hazardous materials must be tested and certified as capable of performing up to regulatory standards for ability to withstand: Vibrations, Drops, Pressure, Stacking, Rainfall, Puncture, and Leaks. Diligence in selecting the proper packaging will safeguard the shipment, and reduce your liability in case of a shipping accident.

General Security Guidelines Report latches and locks on doors or other security devices that are damaged, sticky, or have been tampered to your supervisor . Report suspicious individuals, behavior, stolen or missing dangerous goods/hazardous materials, and known or suspected unauthorized entry into secured areas to your supervisor and to the Public Safety 541-737-7000. Be aware of your surroundings; look for out-of-place vehicles and abandoned or out-of-place backpacks, bags, or other containers. Limit information concerning hazardous materials/dangerous goods shipments to individuals who need to know, such as other authorized employees, carrier personnel, and supervisors. Do not share information on dangerous goods/hazardous materials shipments with casual acquaintances or strangers. Be familiar with emergency procedures in place at OSU and know what to do if a package is leaking or damaged.

Receiving Hazardous Materials/Dangerous Goods Before accepting any package Identify what you are handling. Regardless of the origin of your package there are universally recognized diamond shaped labels of 9 DOT hazard classes that identify your package as a dangerous good and communicate some inherent characteristic.  Additionally, every dangerous goods package must include a Declaration of Dangerous Goods or a Bill of Lading that will identify the chemical, the package weight and provide any special handling instructions.

Receiving Hazardous Materials/Dangerous Goods Before accepting any package Inspect the package. Use your senses when inspecting a DG package.  Evidence of packaging issues like leaks are usually observable on the exterior surfaces of packages.  Sometimes, however, because liquids are often packed into a plastic bag, a leak is not visible but sensed by a passing odor.  If you suspect a compromised package, DO NOT ACCEPT the shipment.  Damaged, wet or leaking packages are the responsibility of the transporter.  They should be equipped with ways to either clean up the spill or overpack the damaged goods.

Receiving Hazardous Materials/Dangerous Goods After Accepting a Hazardous Materials Package: Handle packages with care. Carry securely, use mechanical devices (cart, dolly) where necessary. Always use appropriate personal protective equipment (PPE). Store Package appropriately. Store all dangerous goods upright with label facing outwards, away from pedestrian paths until it is delivered or picked up by the intended recipient. The package should always be under the control of authorized individuals. An unsecure HM package could potentially be used nefariously. Do not stack boxes, this will reduce the possibility of accidental tipping.

So how do I ship hazardous materials? Step 1: This is a great question, there are a few steps to follow: First you need to know for sure if the material you want to ship is considered hazardous material/dangerous good or not. Locate the SDS for the material you are planning on shipping. Look in section 14, the Transport Information. Is it regulated? If yes, then the material is considered hazardous material/ dangerous good. No SDS exists for my material. Contact EH&S for help.

So how do I ship hazardous materials? Step 2: If you know for sure that the material you want to ship is not regulated, you may ship without EH&S assistance. If you are not sure, suspect or know for sure that the material you want to ship is regulated, you must have assistance from EH&S. On EH&S website, under shipping hazardous material page, you will find an online form called “Intent to Ship Hazardous Material”

So how do I ship hazardous materials? Step 3: Submit the completed “Intent to Ship Hazardous Material” form, at least 3 business days prior to the day you intend to ship.

What will happen after I submit the form? You will receive an email, confirming you submitted the form. A qualified EH&S Hazardous Material Shipping Team member will review and evaluate the form. If they need more information they will call you. If they determine the material is not regulated they will call you. If they determine it is regulated, they will call you and set up an appointment to pick up your package to transport it to OSU Printing and Mailing services.

REMEMBER Shipping of Hazardous Material/Dangerous Goods MUST be packaged by a certified (trained) packer. Environmental Health & Safety provides technical and expertise in shipping of hazardous materials/dangerous goods to OSU Personnel.

REMEMBER There is substantial civil and criminal liability involved in shipping Dangerous Goods improperly. Criminal Penalties Fines up to $500,000.00 per day per violation Up to 5 yrs. in prison

REMEMBER NEVER ship an item you suspect to be hazardous materials/ dangerous goods without contacting EH&S first. At OSU only specific personnel at EH&S are qualified to evaluate and ship hazardous material.

REMEMBER In addition to ‘laboratory chemicals’, hazardous material/ dangerous goods includes many common items that you can buy at a grocery store or hardware store but are considered regulated when being shipped.

Common examples include: Dry ice Aerosol cans Cleaners Acetone Acids Batteries Preserved or Diagnostic Specimens Infectious Substances Equipment containing any of the above

In Review When Shipping hazardous materials/dangerous goods there are several IMPORTANT steps that will help your shipment go smoothly. Know whether the material is hazardous or not ahead of time. When in doubt contact EH&S.

IMPORTANT STEPS CONTINUED. If you believe or suspect the material may be hazardous, you must do the following. 1. Locate and provide an SDS for the material.

IMPORTANT STEPS CONTINUED. 2. Submit a completed Intent to Ship Hazardous Material Form, which is found on EH&S web site, 3 business days prior to your intended shipping date.

IMPORTANT STEPS CONTINUED. Do NOT transport your package to Printing & Mailing. EH&S will pick up your package and transport it to Printing and Mailing.

Consider Alternatives to Shipping Dangerous Goods shipments are expensive, time consuming, and incur significant liability to the University. For example, FedEx, adds an automatic $40 - $80 surcharge to dangerous goods shipments depending on the class of material. Also a special DG rated packaging for materials that is require adds another additional cost to shipping.

Alternatives to Shipping DG Continued Consider having the manufacturer of the material ship it directly to the destination for you. This removes liability from the University and is often cheaper as well.

Alternatives to Shipping DG Continued Dangerous Goods can often be shipped in very small amounts under the ‘Excepted Quantities’ rule. This means no required packaging and no surcharge. ‘Excepted Quantities’ Flammable Liquid NOT ‘Excepted Quantities’ Flammable Liquid 4 each 30ml bottles No requirement for rated packaging and No surcharge 1 each 100ml bottle Must have required rated packaging and a surcharge Least expensive Most expensive

Alternatives to Shipping DG Continued Only EH&S can determine if Excepted Quantities can be applied to the package.

Summary For Shipping DG Most hazardous material/dangerous goods packaging cannot be reused.

Summary Continued Identify whether the item is a hazardous material ahead of time. Provide an SDS with the shipment to EH&S.

Summary Continued Contact EH&S before shipping to determine if special packaging needs to be obtained and if the material might qualify for Excepted/Limited Quantities shipping. Do not reuse old DG packaging.

Summary Continued If you need to ship, Remember to submit the “Intent to Ship Hazardous Material” Form. Do Not take the package to Printing and Mailing. Contact EH&S if you have any questions.

Summary Continued This training does not qualify you to ship hazardous material or dangerous goods. This training is Awareness Training only Contact EH&S if you have any questions.

EH&S Contacts Phone – 541-737-2273 Email - hazardouswaste@oregonstate.edu Webpage – oregonstate.edu/ehs Additionally EH&S personnel with specific shipping expertise can be contacted directly according to the matrix below: Material to be shipped: Primary Contact: Secondary Contact: Bio-Hazardous Materials Pete Schoonover Matt Philpott 541-737-3127 541-737-4557 Hazardous Materials Kent Lanning Pete Schoonover 541-737-8359 541-737-3127 Radioactive Materials Dan Harlan David Horn 541-737-7082 541-737-4060

Do Not forget to submit the Shipping and Receiving Hazardous Materials Awareness Training Acknowledgement Form