Making CEP and Provision II Work for YOU! MB

Alison Maurice Child Nutrition Policy Analyst Speakers Alison Maurice Child Nutrition Policy Analyst Mark Bordeau Broome-Tioga BOCES MB & AM (Introduce selves)

Affiliation or Financial Disclosure Mark Bordeau Nothing to disclose Alison Maurice Just show slide

Professional Standards Code This session provides one (1) CEU Key Area: Key Area 3 – Administration 3130 Professional Standard Code Key Topic: Community Eligibility Provision and Provision II EARN CONTINUING EDUCATION CREDITS MB

Food Research & Action Center Who we are: National anti-hunger organization in Washington, D.C. Nonprofit and nonpartisan What we do Conduct research and policy analysis Serve as a clearinghouse Provide technical assistance Lobby Congress AM

Broome Tioga BOCES Food Service Manage 15 Districts-Southern Tier of NY 63 schools\33,000 students\59%-F\R 20 schools-7 Districts CEP 18 schools- 7 Districts Prov.2 Breakfast 20,000 Lunches Served Daily 12,000 Breakfast Served Daily 7 Districts After School Snacks 1 District Supper Program 13 Districts House Summer Meals 15 Districts Weekend Back Packs Farm\School Program That is Growing MB

Maine Endwell-District of the 2016 L. L. World Series Champions MB

Community Eligibility AM

How Community Eligibility works AM

Benefits of Community Eligibility Less administrative work Participation increases Facilitates implementation of breakfast after the bell Improves the financial viability of school nutrition department No unpaid meal fees AM

How School Districts Can Participate 1) Individual school with 40% or more Identified Students 2) Group or multiple groups Districts may group schools in any way; no limit on number of groups Must have combined 40% or more Identified Students 3) Entire school district can participate as a single group as long as it has 40% or more Identified Students AM

Who are ‘Identified Students’? Children certified for free meals without a school meal application Directly certified children in households that participate in: Supplemental Nutrition Assistance Program (SNAP) Temporary Assistance for Needy Families Cash Assistance (TANF) Food Distribution Program on Indian Reservations (FDPIR) Medicaid, in certain states. Children who are certified for free meals without application because: in foster care in Head Start homeless migrant AM

How the Reimbursement Works Identified Student Percentage (ISP) x 1.6 = % meals reimbursed at “free” rate. The rest are reimbursed at “paid” rate. AM

Grouping Example In this example, three schools are grouped together by their LEA: AM

CEP Calculators USDA’s Reimbursement Calculator Wisconsin Hunger Taskforce Grouping Calculator AM

Keys To Blended CEP Success Work the CEP calculator to see what your threshold is For us that number was 55% DCMP or higher. Communicate, Communicate, Communicate Letter from Superintendent Clearly defining program & importance of filling out applications Tell parents why only certain schools are free Use district resources for maximum collection Social workers Building secretaries (often times knows parents more then anyone else) Robocalls Minimize confusion just mail clearly defined applications to non-DCMP AM

Sample Blended CEP Income App.

Why Do Blended? 1 school, 5 schools or entire district, it is right for kids It will increase participation & increase revenue Makes you eligible for other opportunities Fresh fruit/vegetable pilot Grants Expansion of programs Gets you started for potential future growth For BCSD we implemented over 3 years 1st year elementary 2nd year middle school 3rd year district wide AM

Community Eligibility Continues to Grow SY 2014-2015 – 14,214 schools; 6.7M kids SY 2015-2016 – 18,220 schools; 8.5M kids SY 2016-2017 – 20,721 schools; 9.7M kids Still more room for growth! AM

Community Eligibility Take Up in Schools SY 2016-2017 AM

Community Eligibility Resources FRAC’s Community Eligibility Page http://www.frac.org/community-eligibility Database of Eligible and Participating Schools www.frac.org/research/resource-library/community-eligibility-cep-database FRAC & CBPP Advocate’s Guide to Promoting Community Eligibility http://frac.org/wp-content/uploads/2016/10/cep-advocates-guide.pdf USDA Community Eligibility Resource Center www.fns.usda.gov/school-meals/community-eligibility-provision AM

Provision 2 MB

Provision 2 Option for schools or districts to offer meals at no charge to all students while reducing paperwork and simplifying the logistics. Schools do not have to collect, process, or verify applications or keep track of meals served by fee category for at least three out of every four years. Option to serve only breakfast or lunch, or both meals—to all students free of charge—and use economies of scale from increased participation and significant administrative savings to offset the cost of offering free meals to all students MB

How Provision 2 Works Runs on a four-year cycle with certain requirements in the first year and reduced administrative requirements in subsequent years: Establish a base year: A base year, the first year, is conducted, to establish Free, Reduced Price and Paid meal percentages.(For some states by month\some yearly average) Count and claim meals by eligibility category. Start planning for expansion for year 2 Years 2-4: Meal counts are claimed by total meals served each day. State Agency calculates reimbursement using base year percentages At the end of the 4th year, the district can request and the State agency may approve an extension of the Provision 2 program for another four years if the socioeconomic status of the community is unchanged. (5% or Less) MB

Sample Base Year Spreadsheet MB

Number One Reason to Offer Universal Breakfast…

Alternative Breakfast Service Models MB

Breakfast in the Classroom MB

Breakfast Champion “When we say we want our students to be successful, we mean that we want the whole child to succeed. Hunger can be a profound obstacle not just to childhood learning, but also to health. With Breakfast in the Classroom, we clear a pathway to help students reach their full academic, social and physical potential, and with that clear path schools can actually get to learning and enrichment in a more profound and productive way.” Jason. A. Andrews Ed. D Superintendent of Schools Windsor Central School District. MB

‘Grab & Go’ Breakfast Pre-bag or purchase pre-bag breakfast for students to grab Provide student bag and pick themselves MB

Reimbursable Vending Works best in entryway Student keys in ID # Connected to POS Large variety MB

Impact on Participation\P & L Windsor Central School-1,650 APD increased from 350 to 950 (171 % increase) -$34,000 Loss to $60,000 profit Maine Endwell CSD-2,450 ADP increased from 320 to 1030 (221% increase) $5,000 profit to $130,000 profit Johnson City High School-719 ADP increased from 118 to 315 (167 % increase) $18,000 profit to $55,000 profit So successful expanded to 7 more districts in September 2017 with very similar results MB

Impact Academic Day Decreased Tardiness & Improved Attendance Fewer Visits to Nurses Office Created More of a Family\Community Feel in Classroom Improved Standardized Test Scores Longer Attention Span Less class disruptions MB

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Resources MB

Questions? MB & AM