TSDS - Texas Student Data System PEIMS Simple Solution. Brighter Futures. TSDS - Texas Student Data System PEIMS August 2017 Texas Education Agency

Agenda 2017-2018 TSDS Collections ODS Data Deletion Delete Utility New eDM Features Enhancements Reports Bundling Notifications Release Schedule ODS PEIMS

TSDS ready to load data to eDM 2017-2018 TSDS Collections TSDS ready to load data to eDM Submission timeline currently states Aug 1, 2017 eDM will be available after the last Summer release Last Summer release is currently scheduled for Aug 4, 2017 TSDS ready to load Aug 7, 2017 Other collections are beginning to rely on PEIMS data. TEDS future Submission timelines will be updated to reflect the actual date .

2017-2018 TSDS Collections Rescinded Data Elements: TSDS PEIMS House Bill 22 updates Rescinded Data Elements: 2017-2018 Fall Rescinded Data Elements: E1574 – FHSP-COLLEGE-CAREER-INSTRUCTION-INDICATOR-CODE E1584 – AP-IB-PERFORMANCE-ACKNOWLEDGEMENT E1585 – BILINGUALISM-BILITERACY-PERFORMANCE-ACKNOWLEDGEMENT E1587 – COLLEGE-READINESS-ASSESSMENTS-PERFORMANCE-ACKNOWLEDGEMENT E1588 – DUAL-CREDIT-PERFORMANCE-ACKNOWLEDGEMENT 2016-2017 Summer Rescinded Data Elements E1531 – FINE-ARTS-CATEGORY-CODE E1532 – WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE E1533 – COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE E1534 – 21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE E1535 – SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE E1536 – DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE E1537 – DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE E1538 – EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE E1539 – OVERALL-RATING-CATEGORY-CODE E1540 – STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE E1575 – FIRST-CASE-CHOICE-INDICATOR-CODE E1576 – SECOND-CASE-CHOICE-INDICATOR-CODE E1577 – THIRD-CASE-CHOICE-INDICATOR-CODE E1578 – CASE-RATINGS-CRITERIA-LINK .

TSDS ready to load Aug 7, 2017 2017-2018 TSDS Collections ODS and PEIMS will be Fall ready with the exception of the following items to be released 10/20/2017: Remove deleted data elements and Add new data elements: Data Element Summary Search Submission Data Data Retrieval The following new validation rule: 10020-0036 - If a campus has at least one student enrolled with ECONOMIC-DISADVANTAGE-CODE of "01", "02", then NSLP-TYPE- CODE must not be "00". The following report: PDM1-120-012 Student Indicator Report by Grade .

Delete Utility ODS Data Deletions Delete Released July 21, 2017 Delete All PEIMS Classroom Link Data for a specific Class ID Number New Delete functionality to be released August 4, 2017 Adding a checkbox in eDM to indicate file needs a full delete before the load .

Delete Utility ODS Data Deletions Upcoming deletes: Delete All PEIMS Student Program Data - Fall Delete PEIMS Attendance Data Delete PEIMS Attendance Data by Campus & Instructional Track – Summer/ Extended Year Delete PEIMS Attendance Data for a Specific Student by Campus & Instructional Track – Summer/ Extended Year Delete PEIMS Attendance Data for a Specific Student by Instructional Track – Summer/ Extended Year Delete All PEIMS Attendance Data - Extended Year Delete PEIMS Attendance Data for a Specific Student - Extended Year   Delete PEIMS Course Completion Data – Extended Year Delete PEIMS Course Completion Data for a Specific Student Delete All PEIMS Course Completion Data Delete PEIMS Student Program Data – Extended Year Delete PEIMS Student Program Data for a Specific Student Delete All PEIMS Student Program Data .

eDM Highlights New eDM Features “Download All Error Files” button and a new column titled “Collection Name” Get a copy of requirements for assistance

LEA PEIMS Completers can create and manage LEA bundles… Bundling Sneak Peek – Manage PEIMS Bundles LEA PEIMS Completers can create and manage LEA bundles… They can add, edit… …and delete bundles …and campus bundles ESCs can configure and run bundles on their own data as well

Bundling Sneak Peek – Manage Campus Bundles One bundle can contain multiple instances of a single report, each with different parameters For each bundle, LEAs select which reports to include… When an LEA runs a campus bundle, all of the campuses configured for that bundle can download a copy of bundle, showing just their campus’s slice of the data. …and which campuses’ data to include Campuses can also run bundles themselves

You run bundles just like you run a normal report Bundling Sneak Peek – Run Bundles All the bundles configured for a collection appear on the View Reports page You can run the same report as an individual report and in a bundle at the same time—they are managed separately You run bundles just like you run a normal report

Bundling Sneak Peek – Download Bundles When you run a bundle, everyone at your organization with the PEIMS Generate Reports privilege can download the bundle Each person will only see the reports for which they are authorized You can use one bundle for data verification by multiple staff, each with different data permissions

Bundling Sneak Peek – Validation Auto-Reports PEIMS Data Completers can configure and run auto-reports after a full, fatal-free validation These run as individual reports and appear in the normal reports sections of the View Reports page This option is only available if you select a full validation

Reports Bundling Enhancements - Bundling Three phases Phase I to be released August 4, 2017 Technical design TEA administration configuration Zip & Download LEA Bundle Updated View Reports screen to include Bundles Get a copy of requirements for assistance

Reports Bundling Enhancements - Bundling Generate LEA Summary Bundle TEA configured FALL Summary Bundle only PDM1-100-002 Budget Summary by Object PDM1-100-009 Budget Data Review LEA/ESC PDM1-110-001 Staff Counts and Totals PDM1-110-004 Staff FTE Summary PDM1-110-006 Staff FTE by Role PDM1-120-001 Student Type by Grade/Eth/Sex PDM1-120-005 Student Data Review PDM1-120-015 Student Roster Summary by Early Reading Indicator PDM1-121-007 LEA Summary of Special Education Students Disability PDM1-124-005 School Leaver Summary PDM1-220-001 Graduates Already Reported in Previous Year PDM1-230-002 Submission Summary Report PDM1-230-003 Summary by Sex & Ethnicity Get a copy of requirements for assistance

Reports Bundling Enhancements - Bundling Generate LEA Bundle TEA configured Summer Summary Bundle only PDM3-114-001 Teacher Class Summary PDM3-120-001 Student Roster Summary by Early Reading Indicator PDM3-120-004 Disaggregation of PEIMS Summer Attendance Data PDM3-130-001 Superintendent’s/Principal’s Report of Student Attendance PDM3-130-002 Superintendent’s/Principal’s Report of Career & Technical Education Eligible Days PDM3-130-003 Superintendent’s/Principal’s Report of Gifted & Talented Students & Superintendent’s/Principal’s Report of LEP Students PDM3-130-004 Superintendent’s/Principal’s Report of Special Education Eligible Days & Excess Hours PDM3-130-005 Comparison of current and prior yr attendance PDM3-130-006 Campus Attendance Diagnostic Messages PDM3-130-008 Superintendent’s/Principal’s Summary Report of Student Attendance PDM3-130-010 Attendance Rate Comparison by Ethnicity, Gender and Special Population PDM3-130-011 Flex Attendance – Superintendent’s Report of Student Attendance PDM3-130-012 Flex Attendance – Superintendent’s Report of Career & Technical Education Eligible Days PDM3-130-013 Flex Attendance - Superintendent's Report by Special Program PDM3-130-014 Flex Attendance - Superintendent's Summary Report of Student Attendance PDM3-130-015 Flex Attendance - Superintendent's Report Of Special Education Eligible Days & Excess Hours PDM3-134-001 Title I Part A Student Summary by Grade PDM3-134-002 Title I Part A Student Summary by Campus PDM3-134-004 Title I Part A Student Summary by Sex, Ethnicity and Grade PDM3-230-002 Submission Summary Report Get a copy of requirements for assistance

Enhancements - Bundling Reports Bundling – cont Additional features that are to be released in one of the next two phases: LEA data completer configure LEA bundles LEA data completer delete configured bundles LEA data completer configure campus bundles ESC data completer configure ESC bundles Generate ESC bundles All-Parameters bundles Limiting accessibility of reports in the all-parameter bundle to user role Generating Campus bundles Delete Bundles Auto-generate bundles upon completing validations Notifications when bundle generation is complete Get a copy of requirements for assistance

Enhancements - Bundling

Enhancements - Notifications ESC/LEA will have the ability to configure their own notifications. The ESC/LEA configurations will take precedence over TEA defined configurations There are two options to configure notifications to determine who receives/ does not receive the notification The notification configuration can be made “inactive” The notification configuration can add or remove Roles that receive the notification. Recipients TEA ESC LEA Campus Configured by Y n Notifications Sent to: Get a copy of requirements for assistance

Enhancements - Notifications Notifications will be developed by Role and Organization Level Too many notifications at hierarchy level Ex: Executive Directors Get a copy of requirements for assistance

ODS Release Schedule 2017-2018 TEDS Final August 4, 2017 Delete data function October 20, 2017 2017-2018 TEDS Addendum

Release Schedule PEIMS Application August 4, 2017 October 20, 2017 2017-2018 TEDS Final Validation rules Except validation rule 10020-0036 Reports Except report PDM1-120-012 Application Phase I Reports Bundling October 20, 2017 2017-2018 updates Data Element Summary Search Submission Data Data Retrieval Validation Rule 10020-0036 Report PDM1-120-012 2017-2018 TEDS Addendum