LINQ User Training Username: testuser Password: trainer School: 344 EDHS

Remote User View

Fund Management Under Manage Accounts Search for a budget code (use ? Logic or exact code) Notice you have a excel button that can be used to pull account code listing into excel if needed General Tab shows summary of code

From this same screen you can go between years to compare data.

Summary tab – shows activity by month and previous year information Notice - Activity column balance equals General tab Ledger Activity YTD total Quick Print Option Can toggle between years

History Tab – More detail showing every transaction recorded on the code Select by year or date range; filter by journal code; Click top of columns to sort Codes: BB-Beg Budget, BJ-Budget Transfer, RQ-requisition, PO-Purchase Order, AP-invoice/check request/reim, AJ-Journal Entry Drill into by double clicking PO# or invoice#

Payroll tab – list employees that have been paid from code

Go to Accounts Payable – Manage Invoices

If Finance keys your invoices you can now see invoices in LINQ Select items by invoice#, PO#, Vendor/Emp, Invoice date and range; Unpaid, paid, over budget, et. Use the Details button to review more invoice detail without drilling down into invoice If items have been scanned into LINQ can access document cabinet to view

Drill down into the invoice by highlighting row and double clicking or clicking the view/modify button View items in this document cabinet or from cabinet on front screen

This cabinet will show copy of invoice and check Once you click on the cabinet this screen will appear allowing you to double click (or highlight and press view) on any item you would like to view. Use export function to save to your computer Use history button to view audit trail…who scanned, who wrote check, etc.

Go to Purchasing Due to time we are not going to go over how to key an invoice. If you need help with this call Jackie or Jacquetta Manage Requisitions

Select/Search by requisition#, vendor number, delivery date, etc. Highlight and double click to see copy of requisition View and Scan items into document cabinet

View and Scan items into document cabinet; Scan in quotes, receiving info (packing slips) Save to hard drive, open file cabinet, click upload new button and browse for item you would like to save to the cabinet

Manage Purchase Orders Select by PO#, Req#, Vendor, delivery date, etc View Open, Closed, etc. Highlight double click to go into PO Document Cabinet – Federal & State Debarred Vendor reports, quotes, etc.

Admin – Vendor Management

View vendor paid and unpaid invoices by year or selected range PO tab – view by year, range, and/or status; Print or export to excel from here Highlight and double click to open invoice

Another vendor example Access this document cabinet to view contracts, agreements, Iran Divestment, W-9, etc.

Reports in LINQ Reports available for reconciling and research

Reports – Budget Analysis, select report to load or create a new report; this report automatically adds columns Create a new report; use + and – to add or delete data to the report; From To controls period activity column Normally exclude zero balances and escrow Summary will give report with totals only

Report Builder – Allows you to pick columns From To is for period activity column Report will only show codes you have access to in LINQ

Sample

Another option for reporting is spreadsheets; Quicker to generate report

Purchase Order Spreadsheet Will only pull your locations PO

Monthly Reconciliation

Outstanding Encumbrances School Report Budget Column Period Activity Outstanding Encumbrances Generate report at the beg of the month for the previous months data; part of month end items Budget Column – Compare to allocation or prior month depending on time of year Period Activity – Compare any amounts to what you were expecting based on invoices/PO submitted during the month YTD – Should be prior month amount plus current month activity Outstanding Encumbrances – Purchase Orders compare to what expecting Unencumbered Balance – Remaining Balance should be prior month less current month activity and any change in encumbrances

Unexpected Differences Manage Accounts - Budget Transaction History by Account Report Purchase Orders and Requisitions Report Manage Accounts – Unencumbered Balance Review these report and compare to your documentation to ensure you understand why the amount is on your report.

Easy As Pie

Here to Serve!