Agenda 7:30pm Welcome M. Everitt/R. Chinnock/J. Alejos 7:40pm Steering Committee Update Melanie Everitt 7:45pm DCC Update James Kirklin 8:00pm Database Committee Report Marc Richmond 8:15pm Foundation Update Craig Collum 8:30pm DISCUSSION Research Project Timeline of Submission Progression of Elections 8:55pm Pedimacs Update Betsy Blume 9:10pm Scientific Committee Report Anne Dipchand 9:20pm New Officers and New Business 9:30pm Adjourn

Current Bylaws Last updated 2011 Bylaw Revisions Current Bylaws Last updated 2011 Removed Finance Committee and established Foundation Board Revisions sent to membership December for review Comment period, review of comments at UAB Leadership visit in January, followed by vote 75% of participating institutions must approve revisions

Proposed Revisions Bylaw Revisions Current bylaws call for 2 in-person meetings a year Proposed change: 1 in-person meeting Feedback on second Virtual Meeting per year Current bylaws call for progression of President to Chair of Board Proposed change: Elect separate Vice Chair of Board who progresses to Chair of Board President of PHTS to remain a member of Board

Progression of Elections Historic Progression PHTS Foundation Established 2010 Inaugural Board of Directors was 2010 Steering Committee Subsequent transition of officers: President serves as Vice Chair and Immediate past president as chair of the Foundation

Roles and Responsibilities PHTS Study Group PHTS Foundation Interact with Data Coordinating Center Oversee research and QA Review and approve any data or study-related decisions Review and approve budget Explore fundraising opportunities Decisions regarding membership dues Marketing and public relations 11/13/2018

Progression of Elections Current and Past Election Process Years 1 and 2: Vice President of Study Group elected every two years Serves also as Database Chair Years 3 and 4: Vice President progresses to position of President of Study Group Serves also as Vice Chair of Foundation Years 5 and 6: President progresses to Chair of Foundation Serves also as Past President of PHTS/Steering Committee Year 7: Chair of Foundation progresses to past chair of Foundation 7 year Commitment with overlapping leadership roles on Steering Committee and Foundation

Progression of Elections Current Progression Vice President (2 years) President Past President PHTS Study Group Vice Chair (2 years) Chair Past Chair (1 years) PHTS Foundation

Progression of Elections Proposed Revisions PHTS Study Group Vice President elected every 2 years (as current election timeline) Propose electing separate Foundation Vice Chair every 2 years (starting in 2018) Elections annually Study Group VP (odd yrs) Foundation VC (even yrs) Overlap: President to be a member of the Board

Progression of Elections: Proposed Revision Study Group Board Member Liaison Foundation Vice President President Vice Chair Chair Nov. 2015-Nov. 2016 Marc Richmond Melanie Everitt n/a Rob Gajarski Nov. 2016-Nov. 2017 Nov. 2017-Nov. 2018 1 Nov. 2018-Nov. 2019 4 5 Nov. 2019-Nov. 2020 2 Nov. 2020-Nov. 2021 6 Nov. 2021-Nov. 2022 3 1. To be announced at end of annual meeting (elected fall 2017) 2. To be elected through the usual process fall 2019 3. To be elected through the usual process fall 2021 4. To be elected Fall 2018 as Vice Chair and progress to Chair Fall 2020 5. Special election for Chair Fall 2018 (only current and past members of board eligible) 6. To be elected Fall 2020 as Vice Chair through new process and progress to Chair Fall 2022