NCNARFE Chapter Secretary & Secretary/Treasurer Training February 1, 2016 @ 1:30pm and February 3, 2016 @ 9:30am

Important “To Do’s” 1. Update Your Chapter Officers Roster 2. Report the Deaths of Chapter Members – Report deaths between April 1, 2015 – March 31, 2016 for inclusion in the Memorial Book at the NCNARFE Convention. 3. Prepare an On-Line Tax Return by May 15 each year 4. Place names of delegates to the NCNARFE Convention on the NCNARFE Website.

Updating Your Chapter Officers Roster 1. Log on to ncnarfe.info. Log in as a chapter officer Select Chapter Activities from the bar at the top of the page. Our Newspaper   Convention   Chapter Activities   Federation Activities   Welcome Visitors Enter Your LAST Name, Your Member Number as Password and Chapter Number (4 digits)

Your Chapter's Bylaws and Minutes CHAPTER INFORMATION Your Chapter's Bylaws and Minutes Upload Chapter Minutes(Format Chapter Number space Date as 0720 2010-10-5 Minutes) Upload Chapter Bylaws(Format Chapter Number space Date as 0720 2010-10-5 Bylaws) Current National OAM Roster of Chapter Officers Input for Chapter Officers (F-7) Click on This

YOU ARE ABOUT TO CHANGE YOUR CHAPTER'S ROSTER OF OFFICERS FORM F-7 720 Chapter Number: 0192

After you have updated all of the officers, enter your name in the block at the bottom of the sheet and select send.

After you have updated all of the officers, enter your name in the block at the bottom of the sheet and select “Click here to update your F-7”. The updates will go to the web master and he will forward them on to the National NARFE Office. You will receive an e-mail from the National Office when they have been updated.

Inputting Names of Delegates/Alternates for NCNARFE Convention Move down one row to Convention Activities CONVENTION ACTIVITIES OPEN Secretaries - File Conventon Credentials Here Review Convention Documents, Call Letters,etc. Review Your Chapter's Convention Registrations Each chapter is allowed 1 delegate for each 25 members or fraction thereof. The number of delegates will be at the top of the page.

CHAPTER SECRETARY'S EASY CREDENTIAL INPUT FORM F-42 For Chapter Based upon your current membership of 0, the maximum number of delegates for your chapter is 4 NOTE: Names that are italicized and underlined have been confirmed Delegates Enter a Member Number For Delegate  or member first name last name Enter a Member Number For Delegate or member first name last name Alternates Enter a Member Number For Alternate or member first name last name Enter a Member Number For Alternate or member first name last name Enter a Member Number For Alternate or member first name last name Enter a Member Number For Alternate or member first name last name Submit Updates CHAPTER SECRETARY'S EASY CREDENTIAL INPUT FORM F-42 For Chapter Based upon your current membership of 0, the maximum number of delegates for your chapter is 4 NOTE: Names that are italicized and underlined have been confirmed DELEGATES

Reporting Deaths of Chapter Members Log into the Chapter Secretary’s Work Area. Scroll down to Libraries: LIBRARIES Public Library Members Library Service Officer's Public Library Membership Officer's Public Library Legislative Officer's Public Library Federation Bylaws Library GEMS Notices NARFE FORMS Library Click on NARFE Forms Library

Scroll Down to Chapter Materials and Select F-9, Notification of a Member Death. Chapter Materials: F-3a, Proposed Convention Resolution F-3c, Proposed Bylaw/Standing Rule Amendment F-7, Chapter Office Roster F-9, Notification of Member Death F-16, Dues Transmittal Sheet: New Members F-16r, Dues Transmittal Sheet: Renewals

NOTIFICATION OF DEATH OF A MEMBER — Please print information about deceased member __________________________________________________________ Last First M.I. Date of death __________________________________________________________ Street Address _____________________________________________________________ City State Zip NARFE Membership Number Surviving Spouse Information __________________________________________________________________Last First M.I. __________________________________________________________________Street Address ______________________________________________________ _________________________________________________________________ City State Zip ______________________ _________________________________ _____Chapter Number ______________Signature of Chapter Officer ____Date F-9 (03/06 This card is mailed directly to NARFE. There is a section with the address. Postage is pre-paid.

NCNARFE Notification of Member Deaths NCNARFE may be notified of a member’s death but it is a good idea to let the NCNARFE secretary know too. Members that die between April 1 of the previous year and March 31 of the current year are memorialized at the NCNARFE convention. The Federation Secretary should be notified of all names to be include in the memorial service by March 31. Names submitted after that date my not be recognized until the next year.

Notification of IRS of Non-Profit Tax Status