MANAGING MEETINGS Meetings provide forum for most team processess so it is vital that they take place regularly. (At least once a month)

To be effective: If to share info : ?email exchange but advantages of personal contact, debate, shared reflection & instant feedback Must have a clear purpose Consider who should attend Prepare & distribute written agenda

Ensure venue is provided with all relevant equipment & refreshment As a manager or in charge -Facilitate or chair the meeting or delegate to others -Ensure begins on time -stick to the agenda as clearly as possible

Conclude with a summary of what has been agreed Conclude with a summary of what has been agreed. Making sure that everybody is clear about the tasks that they need to do before the next meeting. It is important to be clear before hand who will take minutes for the meeting:

It is important to be clear before hand who will take minutes for the meeting: -Follow agenda, detail, item by item, the decisions made and tasks alloted, with deadlines noted. -They should always be a note on who was present as a reminder that absentees will

Not have the complete picture -The minutes may also note issues to be covered in the next meeting and give a provisional date for that meeting; Handout: setting an agenda

Reference: West, M (2004), The secrets of successful team management , London: Duncan Baird Publishers