Tips on Project Management Fall 2009 University of Houston - Clear Lake Tips on Project Management Fall 2009 Presented by: Dr. Bun Yue Chair, Division of Computing and Mathematics August, 2000

Software Process Adopt a formal/informal process approved by the mentor/instructor.

Documentation Not an afterthought. Thinking about writing the technical report and making presentations at day 1.

Communications: Email A must Asynchronous Multiple recipients Not reliable Searchable archive

Email Communications Be considerate Be specific Be timely Follow up promptly Be clear

Meetings Can be counterproductive? Need to work: Before the meeting During the meeting After the meeting

Meeting Scheduling Need lead time Submit a list of time slots good for all team members Follow up promptly

Before the meeting Discuss questions to be asked Assign questions Write and send agenda Request additional resources

During the meeting Ensure everyone participates. Stay clear purpose of meeting early. Summarize discussions, decisions and action items. Write extensive notes

After the meeting Compare notes and reach consensus understanding Write minutes Follow up with action items Send and post minutes; ask for feedback.

Questions?