March 5, 2013 AGENDA 7:00 - Welcome 7:05 – Principal Time 7:20 – Teacher Time 7:25 – Treasurer’s Time 7:35 – PTA President Time Next Meeting – May 7, 2013

Lees Corner PTA Treasurer’s Report

Jan & Feb 2013 Results Jan 1 to Mar 4 Highlights Friends of Lees Corner net rec’d to date $2,152 McDonalds Nite #2 proceeds of $365. Dogfish Dining Nite $834 raffle proceeds plus $1,825 coming for restaurant sales. Jan & Feb Results (thru 3/5/2013) Friends of Lees Corner, net 2,152 PTA Dues Income, net 16 Dining Out Nights Income, net 1,632 Net Source of Funds 3,800 Dining Out Nights Expense (100) Cultural Arts Expense (1,025) Bonds and Insurance (277) Net Use of Funds (1,402) Net Source/(Use) of Funds 2,398

Budget Analysis Completed activities are funding on par with expected cash generation Dining Days very successful Large number of budgeted expenses that can be re-evaluated as we proceed through the year. Great strides in closing budget gap – originally $1,016. Now in surplus of $1,790 which goes to cover the original May 2012 budget gap of $2,307 gap (excludes Friends of Lees Corner proceeds) BUDGET ANALYSIS Thru 3/5/2013 PTA Dues/Donation Overbudget 2,771 School Supplies Income 95 Hallowingo Gap (145) Spirit Wear Gap (3,022) Book Fair Net Income 639 Dining Out Overbudget 1,452 Estimated Excess/(Gap) 1,790

Detailed Results 7/1/2012 thru 3/5/2013

Detailed Results 7/1/2012 thru 3/5/2013

Detailed Results 7/1/2012 thru 3/5/2013

Detailed Results 7/1/2012 thru 3/5/2013 Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.

Detailed Results Expected Income & Remaining Expenses Cash on hand and future income will fund remaining budgeted expenses of approximately $14,558. Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $1,593)

Other Items Tax Receipts: We are working on templates for the issuance of tax receipts for Friends of Lees Corner, Trackathon and general donations. VA Sales Tax: Please present our exemption when purchasing items on behalf of the PTA. We are not supposed to be reimbursing for funds spent toward VA sales tax. Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. Please submit any outstanding expense reimbursements for completed events as soon as possible. Cash Handling: Cash count forms for all register functions. Please put any cash in the school safe (Ruth in the Office manages the safe).

QUESTIONS?

There will be no PTA meeting in April Upcoming Events 6th Grade Basketball Game – this Friday Baskin Robbins Dining Day/Teacher Scoop Night – April 10 Grounds Beautification Day – April 14 Teacher Appreciation Week – first week in May TrackAThon – May 10 PTA Elections/Chairperson Nominees – May/June 6th Grade Graduation Party – June There will be no PTA meeting in April

Chairperson Recruitment