eMILPO Personnel Accountability Transactions Adjutant General School Senior Leaders Course Implement Personnel Accountability eMILPO Personnel Accountability Transactions

eMILPO The Army’s personnel accountability system of record…including mobilized USAR and ARNG Provides reliable, timely and efficient mechanism for managing personnel accountability, strength reporting and personnel actions Provides visibility of location, status and skills of Soldiers down to company level…vital in determining unit’s warfighting capability Active and mobilized RC units must maintain in garrison and while deployed Web based application via NIPRNET The Army’s personnel accountability system of record is the Electronic Military Personnel Office or eMILPO. It is an unclassified web-based application that provides the Army with a reliable, timely, and efficient mechanism for managing strength accountability and performing personnel actions. This system provides visibility of location, status, and skills of Soldiers both from a high level (top of the system) and a unit level (bottom of the system). This visibility is vital in determining the war fighting capability of the Army and subordinate commands. The active component is responsible for maintaining the eMILPO data in peacetime and while deployed. During mobilization, U.S. Army Reserve and National Guard personnel are also entered into eMILPO for accountability purposes. Reserve component units are responsible for maintaining eMILPO data throughout their mobilization. NOTE: Discuss challenges for RC units in maintaining system (training, access, etc.) SHOW SLIDE 19: EMILPO PERSONNEL ACCOUNTING TRANSACTIONS Human Resource Authorization Report (HRAR or AAA-161) Unit Personnel Accountability Report (AAA-162)

eMILPO Personnel Accountability Transactions Arrivals Attachments Departures Duty Status Soldier Availability Deployment Tracking NOTE: Inform the students that during this portion of the lesson they will receive a general overview of personnel accounting transactions that can be performed within the Personnel Accounting functions of eMILPO. SHOW SLIDE 20: EMILPO PERSONNEL ACCOUNTING eMILPO Main Menu

Soldier Arrival – Soldier Selection a. This screen outlines the functional areas available to support personnel accounting. The functional category of Personnel Accounting offers the following areas within eMILPO: (1) Arrival (Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and Revoke Arrival) (2) Attachment (Attach Soldier (including Release from Attachment) and Mass Attachment) (3) Slotting (Slotting – Authorized Documents and Slotting – No Authorized Documents) (4) Duty Status (5) Soldier Patient History (6) Assignment History (Assignment/Duty History and Tour Credits (7) Reserve Component Accounting (Soldier Mobilization, Soldier Demobilization, Unit Mobilization, Unit Demobilization and Attach RC Soldiers/Operational Support (ADOS)) (8) DFR/DFS (Drop from Rolls or Strength, Return from DFR/DFS, and Revoke DFR/DFS) (9) Transition/Loss (Soldier Transition/Loss to the Army and Mass Transition) (10) PCS Departure (Departure, PCS Departures, and Revoke Departure) (11) RA Strength (Recall Retiree, Sanctuary/UCMJ, and Enlistment Into RA) (12) Casualty Affairs NOTE: Inform the students that the arrows point to the functions within Personnel Accounting that are used more frequently and will be covered during this lesson. The other functions not covered during this lesson will be covered in other lessons throughout this course. SHOW SLIDE 21: SOLDIER ARRIVAL – SOLDIER SELECTION

Soldier Arrival – Soldier Selection NOTE: Have student click (+) to see the types of transactions that are listed under Arrival. Have student click “Arrival” to submit an arrival transaction. b. Arrival – An arrival transaction is used to report the arrival of an individual or group of individuals. The transaction is also used to report individuals who were previously attached. This transaction also adds one to the Present For Duty (PDY) status in the applicable MPC. This includes the Mass Arrival Transaction. The “Arrival” options consist of Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and Revoke Arrival. eMILPO supports the sign-of-life concept in that, if a Soldier arrives on site, the system can arrive the Soldier without requiring the Soldier to be properly departed from the losing unit. (2) In the Mass Arrival process, the system will notify you that Soldiers must be properly departed in the system prior to processing a mass arrival. c. Search Criteria – To submit an arrival transaction, the user must select one of the following: SSN Gaining UIC Rpt Date (yyyymmdd) NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students should be doing an arrival transaction on SSG Tammy Branson. NOTE: Inform the students to check the Select/Deselect box and click “OK”. SHOW SLIDE 22: SOLDIER ARRIVAL – SOLDIER DATA

Soldier Arrival – Soldier Data d. When submitting an arrival transaction, user must enter or select the requested data. (*) denotes a required field. (1) Assignment Type: Local CONUS (2) Gaining UIC: WC_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#). (3) Departure Date: Should be same as arrival date (4) Movement Designator: NO COST – ASG TO SAME LOCATION NOTE: Inform students to click “Save”, a Soldier Arrival – Summary should appear. SHOW SLIDE 23: SOLDIER ARRIVAL – Summary

Soldier Arrival - Summary e. Arrival transactions are gain transactions which will add to the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see the Soldier Arrival Summary that shows the Soldier has been added. This can be verified by reviewing the AAA-162 – Alpha Roster of the gaining unit. NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu. SHOW SLIDE 24: Attach Soldier –Soldier Selection

Attach Soldier – Soldier Selection NOTE: Have student click (+) to see the types of transactions that are listed under Attachments. f. Attachments – The Attach Soldier function allows you to attach one or more Soldiers to a unit. You have the option to further attach the Soldiers without terminating the previous attachments. While the selected Soldier is stationed at the second attached unit, both units of attachment as well as the Soldier’s parent unit will have access to the Soldier’s record. If the selected Soldier is already attached to a unit, the system will prompt you at the second unit to determine whether the first attachment should be terminated. To initiate the process adding or releasing an attachment for a Soldier, you must first build a Soldier list. g. Search Criteria – To submit an arrival transaction, the user must select one of the following: (1) SSN (2) Gaining UIC Rpt Date (yyyymmdd) NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students should be doing an arrival transaction on SSG Tammy Branson. NOTE: Inform the students to check the Select/Deselect box and click “OK”. At the next screen have student place a check in the “Add Attachment” box and click “submit”. SHOW SLIDE 25: ATTACH SOLDIER – SOLDIER DATA

Attach Soldier – Soldier Data h. To submit an attachment transaction the students must enter the requested data. (*) denotes required fields. (1) Attachment UIC: WK_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#). (2) Attachment Reason Code: ADMIN/TNG/PAY (3) Attachment Start Date: (Use today’s date) (4) Attachment End Date: (Last day of following month) (5) Duty Status: Present for Duty NOTE: Have students click “Save” once required data fields have been populated. SHOW SLIDE 26: ATTACH LISTING

Attachment Listing i. Attachment transactions are gain transactions which add to the total attached strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see an Attachment Listing showing the Soldier has been attached. This can be verified by reviewing the AAA-162 – Alpha Roster of the attached unit. NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu. Show Slide 27: PCS DEPARTURE

PCS Departure The PCS Departures—Soldier Data page allows you to process the departure of a Soldier from one installation to another. The system displays the selected Soldier’s Rank, Name, SSN, and UIC as read-only. The system also displays the Soldier’s standing on the Soldier list and the total number of Soldiers from the list. SHOW SLIDE 28: PCS Departure-SOLDIER SELECTION

PCS Departures – Soldier Selection Note to Instructor: Have student click (+) to see the types of transactions that are listed under PCS Departure. j. Departure – A departure transaction is used to report the physical departure of a Soldier from their unit of assignment (based on orders). This transaction subtracts one Soldier from the PDY status in the applicable MPC. (1) Departure allows you to create a departure status for one or more Soldiers. To initiate the process of adding departure data for a Soldier, you must first build a Soldier list. (2) The PCS Departures allows you to process the departure of a soldier from one installation to another. k. Search Criteria – To submit an arrival transaction, the user must select one of the following: (1) SSN (2) Gaining UIC (3) Rpt Date (yyyymmdd) NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction for SSG Tammy Branson. NOTE: Inform the students to check the Select/Deselect box and click “OK”. SHOW SLIDE 29: PSC DEPARTURES – SOLDIER DATA

PCS Departures – Soldier Data l. When submitting a departure transaction, user must enter or select the requested data. (*) denotes a required field. Gaining UIC – W9_ _ _ _(First set of _ _ is CL# and second set of _ _ is SN#). (2) Movement Designation Code – 1A-ACC-Enilsted Gain/Officer Gain (3) Reassignment Type – RD-RSGM W/I Active Unit (4) Reassignment Reason – AC-Compassionate. NOTE: Inform the students change the departure date by adding one day from today’s date and add one day of Leave Days then click “Submit”. NOTE: Once transaction has been submitted have students click “Close” to return to the eMILPO Main Menu. SHOW SLIDE 30: PSC DEPARTURES – SUMMARY

PCS Departures - Summary m. Departure transactions are loss transactions which will take away from the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will the PCS Departures Summary which shows that the transaction has processed. This can be verified by reviewing the AAA-162 – Alpha Roster of the losing unit. NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu. SHOW SLIDE 32: DUTY STATUS CHANGE

Duty Status Change NOTE: The Duty Status module lists the 12 most recent military duty statuses recorded for the Soldiers and the corresponding effective date and time. You have the option to add new statuses and to remove the most current status. You may also view and print the Personnel Action report for each successful action. The system will prompt you to confirm before changing a Soldier’s military duty status. SHOW SLIDE 32: DUTY STATUS-SOLDIER SELECTION

Duty Status – Soldier Selection NOTE: Inform the students to click “Duty Status” to submit a Duty Status” transaction. n. Duty Status – The duty status transaction has a dual effect. Each transaction is counted as a gain or a loss within the applicable duty status. Remember, these transactions do NOT always affect the assigned or attached strength. Sometimes they only affect the applicable duty statuses. For example, Leave, Hospital, Temporary Duty, etc. o. Search Criteria – To submit a duty status transaction, the user must select one of the following: (1) SSN (2) Gaining UIC (3) Rpt Date (yyyymmdd) NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _1412_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction on SPC Herring, Don R. NOTE: Inform the students to check the Select/Deselect box and click “OK”. \ SHOW SLIDE 33: DUTY STATUS – LISTING

Duty Status – Listing p. The Duty Status allows you to add or remove a military duty status for the selected Soldier. You have the option to add new statuses and to remove the most current status. (1) To initiate the process of adding or removing Duty Status data for a Soldier, you must first build a Soldier list. (2) The Duty Status module lists the 12 most recent military duty statuses recorded for the Soldier and the corresponding effective date and time. (3) You may also view and print the Personnel Action report for each successful action. (4) The system will prompt you to confirm before changing a Soldier’s military duty status.   NOTE: Inform the students to place a check in the “Add Duty Status” box and click “submit.” SHOW SLIDE 34: DUTY STATUS – SOLDIER DATA

Duty Status – Soldier Data  q. When submitting a duty status transaction, the user must enter or select the requested data. (*) denotes a required field. (1) Duty Status picklist arrow select “CONFINED BY CIVILAN AUTHORITIES” (2) Effective date and time will automatically populate. Do not change. NOTE: Inform the students to click “Save” to add the Duty Status. SHOW SLIDE 35: DUTY STATUS – LISTING

Duty Status – Listing Note: eMILPO message will appear that will inform you that the new Duty Status transaction will generate information and transactions for Assignment Consideration, SFP, Assignment Eligibility, and Soldier Availability. NOTE: Have the student click “OK” to continue the process. r. Duty Status listing that shows the transaction has processed. From this screen you can review/print the DA 4187. This can be verified by reviewing the AAA-162 – Alpha Roster of the assigned or attached unit. NOTE: Inform the students click on “Close” to return to the eMILPO Main Menu. SHOW SLIDE 36: CHECK ON LEARNING

Revisit Q: If a DFR/DFS transaction is Revoked, what will be the status of the Soldier? A: The transaction will negate the previous DFR/DFS action and the Soldier will be returned to duty.   Q: What will Return from DFR/DFS do? A: Return the Soldier(s)from the previous DFR/DFS.  Q: What effect does a Departure transaction have on unit strength? A: It is a loss to the unit's assigned strength. Q: What effect does an Arrival transaction have on unit strength? A: It is a gain to the unit’s assigned strength. Q: What effect does a Duty Status Change transaction have on unit strength? A: The Duty Status Change transaction has a dual effect. Each transaction is counted as a gain and a loss within the applicable duty status and it also provides the current duty status of the Soldier (i.e. PDY, TRA, hospital, leave, confined, AWOL. etc.) Q: If a DFR/DFS transaction is Revoked, what will be the status of the Soldier? A: The transaction will negate the previous DFR/DFS action and the Soldier will be returned to duty.   Q: What will Return from DFR/DFS do? A: Return the Soldier(s)from the previous DFR/DFS.  Q: What effect does a Departure transaction have on unit strength? A: It is a loss to the unit's assigned strength. Q: What effect does an Arrival transaction have on unit strength? A: It is a gain to the unit’s assigned strength. Q: What effect does a Duty Status Change transaction have on unit strength? A: The Duty Status Change transaction has a dual effect. Each transaction is counted as a gain and a loss within the applicable duty status and it also provides the current duty status of the Soldier (i.e. PDY, TRA, hospital, leave, confined, AWOL. etc.) SHOW SLIDE 38: Soldier Availability Deployment Tracking

Soldier Availability Deployment Tracking a. The Soldier Availability Deployment Tracking function allows you to track Soldiers who are unavailable for deployment. Soldier Availability Deployment Tracking allows you to add, update, and remove non-availability deployment data for a Soldier. Soldier Availability Deployment Tracking Processes, illustrates the processes in the functional category of Soldier Availability Deployment Tracking. b. Soldier’s non-available deployment data meets the following criteria: The Soldier does not have an open PERSTEMPO event and the Non-Available Status is DEP – DEPLOYED or the Non-Available Status is NAT - NON-AVAILABLE-TEMP and the Non-Available Reason is DP (DEPLOYED). NOTE: The system closes the existing open PERSTEMPO event first, creates a new open PERSTEMPO event, and sends Transaction 4455 when the Soldier’s non-available deployment data meet the following criteria and the Soldier has an open PERSTEMPO event: The Non-Available Status is DEP - DEPLOYED or the Non-Available Status is NAT - NON-AVAILABLE-TEMP and the Non- Available Reason is DP (DEPLOYED). NOTE: The system closes any open PERSTEMPO event and sends Transaction 4455 to TAPDB when the Soldier’s non-available deployment data is ended by a user and meets the following criteria: The Non-Available Status is DEP – DEPLOYED or the Non-Available Status is NAT - NON-AVAILABLE-TEMP and the Non-Available Reason is DP (DEPLOYED). NOTE: SHOW SLIDE#38: (eMILPO Main Menu)

eMILPO Main Menu NOTE: Under Readiness, have the students click the “Soldier Availability Deployment Tracking ”. SHOW SLIDE #39: (Soldier Availability Deployment Tracking-Soldier Selection)

Soldier Availability Deployment Tracking - Soldier Selection s. In the “Search Criteria” picklist, have the students select “SSN” and type (9_ _-33-83_ _), click “ADD” and click “Search” to have eMILPO find the Soldier within the database. Have the students place a “Check” on the “Select/Deselect” box and click “OK”. NOTE: SHOW SLIDE#40: (Soldier Availability Deployment Tracking-Soldier Selection)

Soldier Availability Deployment Tracking – History You have the capability to add, update, or remove a Soldier Availability Deployment Tracking record for the selected Soldier. To add a record, check the “Add” Non-Availability Record checkbox and click “Submit”. The system will display the Non-Availability Indicator—Soldier Data page. NOTE: Have students check the “Add” Non-Availability Record checkbox and click “Submit” NOTE: SHOW SLIDE#41: (Soldier Availability Deployment Tracking-Soldier Data)

Soldier Availability Deployment Tracking – Soldier Data u. In the “Non-Available Status” Search Criteria” picklist, have the students select “NAT-NON-AVAILABLE-TEMP”. NOTE: SHOW SLIDE#42: HUMAN RESOURCE AUTHORIZATIONS REPORT (UMR)

Soldier Availability Deployment Tracking – Soldier Data v. In the “Non-Available Reason” Search Criteria” picklist, have the students select “LZ-PENDING MILITARY OR CIVIL COURT ACTION”. w. Have the students enter “Today’s Date” for the Start Date and for the End date, have the students add 30 days form the Start Date and click “Save”. NOTE: SHOW SLIDE#43: (Soldier Availability Deployment Tracking-History)

Soldier Availability Deployment Tracking – History x. To update or remove deployment data for the Soldier, select Update from the drop-down in the Action column and click Submit. The system will display the Soldier Availability Deployment Tracking—Soldier Data page. Click Close to exit return to the Main Menu without saving any changes. NOTE: Have the student click “Close” to return to main menus. NOTE: SHOW SLIDE #44: CHECK ON LEARNING

Revisit Q: The Soldier Availability Deployment Tracking function allows you to track Soldiers who are unavailable for: A: Deployment Q: What sections are included in The Human Resource Authorizations Report? A: Unslotted Soldiers Unfilled positions Slotted and Unfilled positions Changed Authorizations Total Soldiers NOTE: Conduct a check on learning and summarize the learning activity with the students. Q: The Soldier Availability Deployment Tracking function allows you to track Soldiers who are unavailable for: A: Deployment Q: What sections are included in The Human Resource Authorizations Report? A: Unslotted Soldiers Unfilled positions Slotted and Unfilled positions Changed Authorizations Total Soldiers NOTE: SHOW SLIDE #45: SIDPERS-ARNG