Productive meetings are not accidents! Successful Meetings Productive meetings are not accidents!
Where does the Time Go?
“BEGIN WITH THE END IN MIND” Plan with a purpose Take the steps needed to get you to your end goal! “BEGIN WITH THE END IN MIND”
Purposeful Planning •Who needs to attend? •Structure of the meeting •Define the objective of the meeting •Who needs to attend? •Structure of the meeting •Location/Time •Set an agenda •Select a leader
Objectives •Solve a problem •Make a decision •What do you want to accomplish? •Solve a problem •Make a decision Keep your objectives clear!
Meeting Structure •Guest speaker •Panel Sessions •Demonstration •Brainstorming •Guest speaker •Panel Sessions •Demonstration Whatever technique you select should have the greatest impact on your desired outcome!
Invite/Location •Who needs to be there? •Who should attend? •Who needs to be there? •Select a convenient location for your meeting type…keep in mind your needs!
The Agenda •Gives Direction •States Objectives •Topics Follow your agenda Distribute it ahead of
Back to that Agenda Thing… •Keep it Simple •Know your Objective(s) •List of Topics for the meeting •Assign a DRI- write that down
All attendees should walk away with action Items!
Select a Leader •Clarify and paraphrase key ideas. •Keeps you focused and on topic •Clarify and paraphrase key ideas. •Ask open-ended questions to encourage input •Keep the focus on ideas and objectives, not people. •Assign next steps throughout the meeting. •Make all next steps specific assignments
Etiquette •Be on time •Be prepared/ Be relevant •Participate •Start and Stop on Time •Be on time •Be prepared/ Be relevant •Participate •Do not interrupt •Do not hold “side bar” conversations
The Usual Suspects •The Late Arriver •The Meeting Hijacker •The Techie
Cell Phone Check
Tips Apple- Steve Jobs, more is not merrier Our attention span is between 10-18 minutes (Steve Jobs at Stanford, MLK) Facebook and Google-Think on your feet American Express-Know your purpose in 5 words or less
APPLAUSE