Financial Overview FFATA, Claims and Modifications 2015 Grant Orientation Financial Overview FFATA, Claims and Modifications

FFATA Requirements Federal Funding Accountability and Transparency Act Required for grants $25,000 or more Complete annually and return to GHSO Form provided to each agency More information - “E” Section of the GHSO contract

FFATA Requirements DUNS Number - http://www.dnb.com/get-a-duns-number.html SAM (Systems Award Management) formerly CCR (Central Contract Registration) - https://www.sam.gov/portal/public/SAM/ Congressional District - http://www.govtrack.us/congress/members

GHSO will provide the following: FFATA Requirements GHSO will provide the following: TDOT Federal Award # Date of Federal Award Federal Award Amount CFDA Sub-award Number Date of Award Amount of Sub-award TDOT Division / Region / Office Collecting Data TDOT Employee Responsible for Reviewing the Data Sub-award Amendments (if necessary) Mia Vickers: Mia.Vickers@TN.Gov (615) 741-2589

Before you start Wait for the signed, approved contract Review your application (budget) Review the Buy America Act Modification / Amendment

Claims Process Claim checklist Backup documentation Enter information online - TN Grants www.TNGHSOGrants.org Username and password

Claims Forms THS-02: Personnel Services THS-03: Supplies, Travel, Professional Fees, Other Non-Personnel, Capital Purchases, Insurance THS-04: Claim Summary Additional forms: THS-16, THS-17, THS-05, THS-22

THS-02 Personnel Services Full time / part time : THS-16 Check copy THS-17 (or activity sheet) - Law Enforcement only

THS-02 Personnel Services Full time / part time: Overtime: THS-16 Check copy THS-17 (or activity sheet) - Law Enforcement only Overtime: THS-17 (or activity sheet)

THS-03 Professional Fees Approved 3rd party contract Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies Travel Approved travel authorization Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies Travel Other Non-Personnel Invoice / receipt Check copy or purchase order

THS-03 Professional fees Supplies Travel Other non-personnel Capital Purchases Invoice / receipt Check copy or purchase order Items over $5,000 require a THS-22

THS-04 Summary Sheet Must be signed and dated Required with every claim

Modification or Amendment Modifications: Used to add items to your budget within the same category Used to move money between line items (up to 20% increase per line item)

Modification or Amendment Modifications: Used to add items to your budget within the same category Used to move money between line items (up to 20% increase per line item) Amendments: Required if modification requires a change of more than 20% per line item. Required if changing a term within the contract

TN Grants Demonstration “Tell me and I forget. Teach me and I remember. Involve me and I learn.” Ben Franklin

Grants Management Website www.TNGHSOGrants.org TN Grants website is provided by Agate Software, Intelligrants Help desk: (800) 820-1890 HelpDesk@AgateSoftware.com

Final Thoughts Collect backup documentation Follow the claims checklist Enter online – save budget summary Print and sign claim forms THS-04 is the cover sheet THS-02 followed by personnel items THS-03 followed by all other items Change the status online to Claim Submitted Mail/E-Mail/Fax claim to your program manager Need Help

Questions? Contact your Program Manager Kevin Hager Office: (615) 741 - 6235 Cell: (615) 415 - 5574 Fax: (615) 253 - 5523 www.TNTrafficSafety.org www.TNGHSOGrants.org @TNGHSO