YouthBuild Webinar Series An Effective Policy Committee: Building Future Leaders and Stronger Programs January 7, 2014 Presented by: Division of Youth Services – YouthBuild U.S. Department of Labor Employment and Training Administration

Enter your location in the Chat window – lower left of screen Where are you? Enter your location in the Chat window – lower left of screen #

Moderator Michelle Lee-Jones Workforce Analyst U.S. Department of Labor #

Did you view the webcast on this topic? Question 1 Did you view the webcast on this topic? A. Yes B. No #

Presenter John Bell Vice President of Leadership Development YouthBuild USA #

Here’s what you can expect in this webinar Leadership Development Elements of an Effective Policy Committee Policy Committee Lessons Learned #

This is You… #

How long have you been at YouthBuild? Question 2 How long have you been at YouthBuild? A. 0-6 months B. 6-12 months C. Less than 2 years D. More than 2 years #

Question 3 What is your position at YouthBuild? A. Director/Program Manager B. Academic Instructors/Coordinators C. Case Managers/Counselors D. Construction Managers/Trainers E. Job Developers Career Advisors F. Alumni Coordinators #

This is You… #

Your Challenge

Your Goal

Elements of a Strong Leadership Development Approach Vision Culture Staff roles Leadership Development in All Components Leadership Competencies Youth Decision Making Involvement

Definition of Leadership Good Leadership is taking responsibility to make sure things go right for my… Planet Program Family Life Community Individual youth development  + Community development 

Question 4 Does your program have a policy committee? A. Yes B. No C. My program tried it but failed #

How Do You Achieve This? YouthBuild Series How to Create and Sustain an Effective Youth Policy Committee

Key Ingredients for Success Solid preparation Structured respect Serious business Serious training Effective group process Clear accountability and relationships

Effective election process Solid Preparation Staff agreement on: Structure Responsibilities Criteria for members Procedures Training Effective election process

Private weekly meetings Director participation Agenda Structured Respect Private weekly meetings Director participation Agenda Supports members will need to succeed Staffing, financial and time resources

Does your program director meet regularly with the policy committee? Question 5 Does your program director meet regularly with the policy committee? A. Yes B. No C. Sometimes #

Assisting with funding proposals Making policy Disciplining students Serious Business Hiring staff Reviewing budgets Assisting with funding proposals Making policy Disciplining students Evaluating the program

Does your policy committee help hire future staff? Question 6 Does your policy committee help hire future staff? A. Yes B. No C. Sometimes #

Lead productive meetings Use consensus decision- making Read a budget Serious Training Form an agenda Lead productive meetings Use consensus decision- making Read a budget Listen well Conduct interviews

Effective Group Process Solid meeting structure Rotating chairperson Facilitation skills Respectful listening Arguing another’s point

Accountability & Relationships Set clear standards for conduct Understand role of director and staff Regular report-outs to all students Be intentional about building relationships Resolve conflicts well Have fun!

Effective Policy Committee Development 1-2 months 2-4 months 4 months on Content Training Team Building Content Training Team Building Content Training Team Building T I M E

Common Mistakes to Avoid Staff unwilling to share power Director dominates or too hands-off Poor group process Policy Committee is isolated from other youth Tasks not substantial Not enough training Poor follow-through

Which of these Policy Committee mistakes has your program made? Question 7 Which of these Policy Committee mistakes has your program made? Staff unwilling to share power Director dominates too much Poor group process PC is isolated from students Task are insubstantial Not enough training Poor follow-through #

An Effective Policy Committee Needs staff agreement and support Takes director who meets with young people and brings important issues to them Has clear structure and a good group process Does serious and ongoing training Can be challenging and difficult Can bring immense program benefit and cohesion

Discussion Participate in open discussion with facilitators and peers. Phones will be un- muted. Be courteous. Reduce extraneous noise for the best audio quality by muting your phone, if you are not speaking. Choose the breakout room based on the number shown on your screen. #

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Report Back What was discussed during the session? What questions consistently surfaced? #

Please enter your questions in the Chat Room! #

Available on the DOL YouthBuild CoP… Resources Available on the DOL YouthBuild CoP… YouthBuild Policy Committee Handbook This and other related resources can be found under the Resource Center tab, scroll down to Youth Leadership, and select Youth Policy. #

Save the Date! Education February 4, 2014 at 2:00 PM (EST) Post-Program Placement & Retention March 4, 2014 at 2:00 PM (EST) Data/MIS April 1, 2014 at 2:00 PM (EDT) #

Contact Information John Bell Vice President of Leadership Development YouthBuild USA jbell@youthbuild.org Michelle Lee-Jones Workforce Analyst U.S. Department of Labor Jones.Michelle@dol.gov #

Please rate the quality of this webinar. Feedback Question 1 Please rate the quality of this webinar. Excellent Fair Poor #

How could this webinar be improved? Feedback Question 2 How could this webinar be improved? #

Feedback Question 3 If you did not have a chance to watch the webcast prior to the webinar, what prevented you from watching it? Length of the webcast Lack of time Could not access the webcast Did not know there was a webcast #

What other webinar topics might be useful in your work? Feedback Question 4 What other webinar topics might be useful in your work? #

Find resources for workforce system success at: Thank You! Find resources for workforce system success at: www.workforce3one.org #