Concealed Carry Unit Online Solution Project

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Presentation transcript:

Concealed Carry Unit Online Solution Project Presenters: Regina Chacon, Business Owner, Law Enforcement Records Bureau Chief Gordon Muthigi, Project Manager September 26, 2018 PLANNING CERTIFICATION

Law Enforcement Records Bureau Mission The Law Enforcement Records Bureau(LERB) gathers, analyzes and disseminates criminal justice data to ensure public safety.

Business Need The LERB Concealed Carry Unit (CCU) processes approximately 13,000 applications annually using manual, paper-based processing. The current operation requires the physical creation and entry of applications, court documents, certifications, and business operations into a centralized database. The estimated total paper volume of 250 applications per week is about 125,000+ pages annually. The CCU staff must: Review, track and act upon each document. Manually enter information into and retrieve information from applicant’s paper submissions. Mail documents to the applicants and requestor agencies.

Planned Solution The LERB CCU is planning on an online solution. Replacing the existing business approach with this portal solution will: Reduce operational workloads. Improve the quality and timeliness. Enable shared responsibility for data entry and records maintenance. The solution includes: Application processing and acceptance of online transactions. Concealed Carry record maintenance for individual, instructor and organization. More accurate tracking of licensees and expiration dates. More efficient way for instructors to maintain their students records and to provide Concealed Carry with the appropriate documents.

Project Governance

Timeline

Proposed Budget Major Deliverable Budget Due Date Project Phase Project Manager Contract $168,000 12/26/2018 Initiation – Closing IV & V Contract $39,840 06/25/2018 Planning - Closing Implementation Contract/Vendor $440,000 09/26/2018 Implementation Project Total $647,840

Request for Certification of Planning Phase Request funding of $257,840 for Implementation Vendor contract for Requirements & Design of Planning Phase We seek your approval to proceed with the Planning Phase of this project.

Concealed Carry Unit Online Solution Project Thank you! Questions ?