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Presentation transcript:

How to use this resource United State Department of Agriculture Customizable Timelines How to use this resource Customize the example timelines from the “Guide to Conducting Verification Before October 1st” for a visual aid that can help keep you and your staff on track and on the same page. Add your own dates and event details to the flag markers. Move the flags along the timeline to match your event dates. Copy and paste a flag to add more. Note: for 508 compliance, the objects are currently “grouped.” To make modifying your timeline easier, “ungroup” the objects by right-clicking on the timeline graphic and selecting “ungroup” from the “Group” drop-down menu.

Sampling Twice Example Timeline Sampling Twice and Conducting Follow-Up After October 1 START ACCEPTING & PROCESSING APPLICATIONS JULY 15 AUGUST 1 AUGUST 15 SEPTEMBER 1 SEPTEMBER 15 OCTOBER 1 NOVEMBER 15 COMPLETION OF VERIFICATION ACTIVITIES SAMPLE 1 (3% OF RECEIVED TO DATE) CALCULATE TOTAL SAMPLE SIZE BASED ON ALL APPLICATIONS RECEIVED TO DATE AND SAMPLE REMAINING APPLICATIONS SEND NOTICES TO HOUSEHOLDS FOLLOW-UP WITH ALL NON-RESPONDENTS & SEND FINAL NOTICES 1 OR 1.5% DEPENDING ON SAMPLING METHOD JULY 1 Food and Nutrition Service | February 2018

Continuous Sampling & Follow-Up Example Timeline for Sampling Every Two Weeks and Following-Up on a Continuous Basis START ACCEPTING & PROCESSING APPLICATIONS JULY 15 AUGUST 1 AUGUST 15 SEPTEMBER 1 SEPTEMBER 15 OCTOBER 1 NOVEMBER 15 COMPLETION OF VERIFICATION ACTIVITIES SAMPLE 1 (3%1 OF RECEIVED TO DATE) SAMPLE 2 (3% OF RECEIVED SINCE JULY 15) SAMPLE 3 AUGUST 1) SAMPLE 4 AUGUST 15) SAMPLE 5 SEPTEMBER1) CALCULATE TOTAL SAMPLE SIZE BASED ON ALL APPLICATIONS RECEIVED TO DATE AND SAMPLE REMAINING APPLICATIONS (IF NEEDED) SEND NOTICES TO HOUSEHOLDS FOLLOW-UP WITH NON-RESPONDENTS FROM SAMPLE 1 FROM SAMPLES 1 & 2 1, 2 & 3 FOLLOW-UP WITH NON-RESPONDENTS 1, 2, 3, & 4 FOLLOW-UP WITH ALL NON-RESPONDENTS & SEND FINAL NOTICES 1 OR 1.5% DEPENDING ON SAMPLING METHOD JULY 1 Food and Nutrition Service | February 2018