txGradebook STUDENT MASS ACTIVATION INSTRUCTIONS for ECISD Secondary Campus Teachers 2017-2018 School Year

The Mass Activation Process Mass Activation is a process that allows teachers to activate students on the 1st day of school using the Post/View Attendance screen in txGradebook. automatically updates any entry dates for the campus, courses and special programs. Any students that are still inactive at the end of this process will be considered ‘No Shows’ and will no longer appear in your class list. Secondary Teacher Instructions

The Mass Activation Process While Mass Activation is open, you will notice a few differences on the Post/View Attendance page. The Last day for mass activation, 8/21/2017 will display above the grid. Rather than having the option to mark students Absent, Tardy or Present, you will simply Activate any student that is present in the classroom. 1 2 Secondary Teacher Instructions

The Mass Activation Process 1 2 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students All students are “inactivated” on the 1st day of school and are displayed in txGradebook as Inactive. To activate a student, select the radio button for Active next to each student that is present in the classroom. Enter your PIN and click Post. The activation process will not be complete until you have posted. 1 2 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students 2 1 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students The page will redisplay and any students marked Active will display as Present . All inactive students will display as Inactive . Any errors will display as shown in the example and the student will not be activated. 1 2 3 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students 2 1 3 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students Active students may then be marked as Absent, Tardy or Present for subsequent periods. However, teachers should not mark students absent or tardy on the 1st day of school. Inactive students may be activated for the 1st day of school by any teacher who has not already posted for that period. Any exceptions and/or corrections should be reported to the office staff. 1 2 Secondary Teacher Instructions

Secondary Teacher Instructions Activating Students 2 1 Secondary Teacher Instructions

1st DAY PROCESS FOR SECONDARY TEACHERS All students must bring a schedule card to be admitted to class. Identify those students who are present in your classroom and activate them on the Post/View Attendance screen by posting the screen. If a student is listed in txGradebook as inactive and is not present in the classroom, no additional action is needed. The student’s 1st day status is correct. Secondary Teacher Instructions

1st DAY PROCESS FOR SECONDARY TEACHERS If a student is physically present in the classroom and does not appear in txGradebook, check the student’s schedule. If a date has been written in the upper right hand corner of the schedule, the student may be admitted but will not appear in the txGradebook until the date written on the schedule. Continue step 1 for all periods of the day. You must post for each period of the day even if you do not activate any students in that class. Secondary Teacher Instructions

FREQUENTLY ASKED QUESTIONS 1. What do I do if I have already posted and I realize that I activated the wrong student? Contact the office clerk immediately. 2. What do I do if I have already posted and I realize that I did not activate a student who was present in my classroom? 3. What do I do if the message “ERROR – NOT ACTIVATED” appears on the screen next to a student? Contact the office staff immediately. Secondary Teacher Instructions

FREQUENTLY ASKED QUESTIONS 4. What does (TR0) in the Attendance column mean? This indicator displays to show which track the student is on. Track is a grouping category by which school districts report students to TEA. With the except of a few students at Gale Pond Alamo, all ECISD students are grouped on track 0 (TR0). 1 1 Secondary Teacher Instructions

AFTER THE 1ST DAY OF SCHOOL Any student who was not activated on the 1st day of school will be withdrawn as a No Show. No Show students will not appear in txGradebook unless the office staff changes their status from a No Show to an active student. Begin the standard attendance posting procedures by posting students as Absent, Tardy or Present. Secondary Teacher Instructions