2017 Chesapeake Executive Council Planning Team PowerPoint Conference Call info: 1-866-299-3188 Conference Code: 2679856222 Online via Adobe Connect: https://epawebconferencing.acms.com/ec EC PRIVATE/Briefing book page: http://www.chesapeakebay.net/ecbrief/2017_executive_council_briefing_book Planning Team Chairs: Rachel Felver, CBP/ACB (410) 267-5740, rfelver@chesapeakebay.net Russ Baxter, VA Deputy Secretary of Natural Resources for the CB, (804) 786-0044, Russ.Baxter@governor.Virginia.gov 2017 Executive Council Meeting Planning PowerPoint

2017 Executive Council Meeting Planning PowerPoint Today’s Agenda Roll Call – Rachel Felver PSC Meeting Update – Russ Baxter EC Member Availability – All Location – Rachel Felver Update on Agenda/Theme – All 3 Weeks to go!! May 17, 2017 2017 Executive Council Meeting Planning PowerPoint

Executive Council Meeting Planning PowerPoint PSC Meeting Update Status Final decision on agenda May 17, 2017 Executive Council Meeting Planning PowerPoint

Executive Council Meeting Planning PowerPoint EC Member RSVP status Calendars Checked Attendance Confirmed VA Terry McAuliffe, Governor (EC Chair) CBC Garth D. Everett (PA), CBC Chair DE John C. Carney Jr., Governor DC Muriel Bowser, Mayor EPA Scott Pruitt, Administrator MD Larry Hogan, Governor NY Andrew Cuomo, Governor PA Tom Wolf, Governor WV Jim Justice, Governor Advisory Committees CAC Chair – Paula Jasinski 3. STAC Chair – Lisa Wainger LGAC Chair – Bruce Williams June 8, 2017 Executive Council Meeting Planning PowerPoint

Executive Council Meeting Planning PowerPoint Logistics – Location Status Private Lunch – Government House Public Meeting – Governor’s Reception Room May 17, 2017 Executive Council Meeting Planning PowerPoint

Content - Theme/Focus Areas Status The importance of the Chesapeake Bay Program partnership. May 17, 2017 Executive Council Meeting Planning PowerPoint

Executive Council Meeting Planning PowerPoint Content – Draft Agenda Status 11:15 – 11:30 EC members arrive; take seats 11:30 – 12:30 Private Lunch (Government House) 11:30 Working Lunch: Welcome & Introductions 11:35 KEEPING THE RESTORATION EFFORT ON TRACK Discussion Lead: Governor McAuliffe (VA), EC Chair Discussion includes resolution in support of Chesapeake Bay Program partnership 12:15 Nomination and Election of Executive Council Chair 12:20 Briefing on Press Event – Rachel Felver, CBP Communications Director   12:22 EC Member sign resolution in support of Chesapeake Bay Program partnership as they exit the private lunch 12:25 Group Photo with Advisory Committee Chairs – Will Parson, CBP Photographer 12:30 – 12:45 EC Members will walk from private lunch to Governor’s Office, group photo of EC members only to be taken in Governor’s Office Lunch guests will go to public meeting site. (Video played to public during private lunch) May 17, 2017 Executive Council Meeting Planning PowerPoint

Content - Theme/Focus Areas 12:45 – 2:00 Public Meeting with Press Conference 12:45 - 12:55 Call to Order & Welcome – Remarks Governor McAuliffe (VA), Chesapeake Executive Council Chair 12:55 Governor McAuliffe introduces Professor Walter Boynton 12:55 - 1:00 Opening presentation - Walter Boynton 1:00 Governor McAuliffe Introduces Governor Hogan 1:00 – 1:10 Incoming Chair Remarks - Governor Hogan (MD) 1:10 – 1:25 Remarks - EC members; Governor Hogan asks the council for any remarks they wish to make 1:25 - 1:40 Advisory Committee Chairs remarks: Importance of the Partnership from citizens, local governments and scientists 1:40 - 1:45 Outgoing Chair’s concluding remarks: Governor McAuliffe’s closing remarks; Public meeting gaveled to a close 1:45-2:00 Press Availability May 17, 2017 Executive Council Meeting Planning PowerPoint

Communications - Schedule Tue, May 23 Posting to CBP website homepage Fri, May 26 ALL BRIEFING BOOK MATERIALS FINAL / POSTED Tue, May 30 Draft Media Release out for review (Planning Team, Comm Wkgp) Thurs, June 1 CBP Bay Brief distributed with EC info Mon, June 5 CBP Media Advisory sent Final comments on media release due by NOON Wed, June 7 Logistics team – advance set up Event day EC Meeting – staff/volunteers on site by 8:30 a.m. Set up complete by 9:45am Press release issued Notes on Handling of Media: Media check-in: Required. There will be a check-in table at a convenient location. Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference. Interviews with EC members: Requests to interview specific EC members will be referred to the partner’s communications lead and take place after the news conference concludes.

Execution - Briefing Materials Status What Due for EC Status / Response EC Member Bios 5/25 Planning Team members LGAC Report Mary Gattis CAC Report Jessica Blackburn STAC Report Rachel Dixon May 17, 2017 Executive Council Meeting Planning PowerPoint

Executive Council Meeting Planning PowerPoint Table of Contents Executive Council Planning Areas CBP Adv Com DC CBC MD PA VA EPA DE NY WV Planning Planning Meeting Schedule Logistics Location and Date EC Chair Invitations EC Member Confirmation Content Theme/Focus Areas Agenda Agenda - Annotated Advisory Committee Reports Communications Media Plan Media Schedule/deadlines News Conference – staffing & Q &As Execution Internal Website/Shared Directory Briefing Materials (bios) Meeting Day Logistics – Staffing, Security Physical Layouts Pending Past Due Task Complete Executive Council Meeting Planning PowerPoint