Banner Finance 103 Internet Native Banner Training Penney Doughtie Banner Finance Trainer Revised 12/11/2017

Banner Finance 103 Internet Native Banner Training includes: Log into INB – Internet Native Banner Perform Basic Banner Navigation Perform Searches in the FOAP tables View various inquiry screens including: Balances on Organizational Budget Status Detailed Transaction Activity by FOAP Detailed Encumbrance Activity by FOAP Document Look-up

To view a screen, enter the six alpha character screen name in the “Go To” field then press enter.

“My Banner” Folder is used to list Form Names for quick access “My Banner” Folder is used to list Form Names for quick access. Click On “My Banner” Folder ~ Click “Organize My Banner” GUAPMNU Select Desired Banner Forms to be listed in “My Banner” Folder Press “F10” to save changes Click On “My Banner” Folder Then Click “Organize My Banner” GUAPMNU Select Desired Banner Forms to be listed in “My Banner” Folder

Go to GUAUPRF, check “Display Form name” and check “Include Header Row in Data Extract” Press F10 to save changes

Basic Navigation Training for INB

Record Function Keys for Data Entry F6 - Insert Record F4 - Duplicate Record Shift + F4 - Clear Record Shift + F6 - Delete Record Down Arrow - Next Record Up Arrow - Previous Record

Block Function Keys Field Function Keys Click the “Next Block” icon Click “Block” on the menu, then click “Next” Crtl + Page Down - Next Block Crtl + Page Up - Previous Block Field Function Keys Tab - Next Field Shift + Tab - Previous Field

Form Function Keys Shift + F7 - Clear Form / Rollback Ctrl + Q - Exit form F10 - Save Query Function Keys F7 - Start Query F8 - Execute Query F5 - Start a New Screen

Other Helpful Hints Double click drop down arrow to search List of Values (LOV) Button Wildcard characters for querying: “%”

Banner Questions

Each chart element of the FOAPAL has a table that lists information about the field. FTVFUND Fund FTVORGN Organization FTVACCT Account FTVPROG Program FTVACTV Activity FTVLOCN Location

Exercise 1. FUND Inquiry (Look-up) Type FTVFUND in the Go To Box and press Enter

FUND Inquiry Look-up (Cont.) Press F7 to start a new query In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. (for example %Instruction%) F8 to execute the query

In the Title field enter %Instruction%, press F8

FUND numbers that contain “Instruction” in the Title will populate automatically

Exercise 2. ORGN Inquiry (Look-up) Type FTVORGN in the Go To Box and press Enter

To Look-up an ORGN, use the same function keys as explained for the FUND query Press F7 to start a new query In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive. (for example %History%) Press F8 to execute the query

In the Title field enter %History%, press F8

ORGN numbers that contain “History” in the Title will populate automatically

Banner Questions

FGIBAVL

Banner FGIBAVL displays the Organizational Budget Balance by Pool Accounts. This screen query requires the Banner FUND, ORGN, and ACCT. To view revenues use 50000 as the ACCT. To view expenses use 60000 as the ACCT.

Enter the Fund, Organization, and Account (always use 60000) then press the Control key and Page Down key simultaneously

FGIBDST

Banner FGIBDST displays the Organizational Budget Status Banner FGIBDST displays the Organizational Budget Status. This screen query requires the Banner FUND and ORGN.

Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously NOTE: Uncheck “Include Revenue Accounts” if revenue lines are not needed

Select the desired row, click Options, select “Transaction Detail Information (FGITRND)

The data will populate automatically.

To download Internet Native Banner data/report into Excel Click Help Click Extract Data No Key Click Open The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help Desk @ 328-9866 and request assistance with the pop-up blockers settings on your PC.

Banner Questions

FGITRND

Banner FGITRND displays the Detailed Transaction Activity Banner FGITRND displays the Detailed Transaction Activity. This screen query requires the Banner FUND and ORGN (ACCT is optional).

Enter the Fund and the Organization, then press the Control key and Page Down key simultaneously, then press F8

Query within a Query Press F7 (to start query) Tab to the desired field, type in info (for example, go to Type cell,enter J63)

Press F8 to Execute the Query

To download report into Excel Click Help Click Extract Data No Key Click Open The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help Desk @ 328-9866 and request assistance with the pop-up blockers settings on your PC.

Banner Questions

FGIGLAC

Banner FGIGLAC. This query requires only the Banner FUND. Note: This query will retrieve only “GL” type transactions. Acct is optional.

Enter the FUND, then next block.

To download report into Excel Click Help Click Extract Data No Key Click Open The data will display into an Excel worksheet reflecting current posted data

Banner Questions

FGIENCD

Banner FGIENCD displays the Detailed Encumbrance Activity Banner FGIENCD displays the Detailed Encumbrance Activity. This screen query requires the encumbrance number. (example Purchase Order #P1011734)

Enter the Purchase Order, then press the Control key and Page Down key simultaneously

To download report into Excel Click Help Click Extract Data No Key Click Open The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help Desk @ 328-9866 and request assistance with the pop-up blockers settings on your PC.

Banner Questions

FGIOENC

Banner FGIOENC displays the Organizations Encumbrance List Banner FGIOENC displays the Organizations Encumbrance List. This screen query requires the Banner FUND and ORGN.

Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously

To view the purchase order details, select the desired purchase order, then click “Options”, then click “Query Detail Encumbrance”. This Banner form (FGIENCD) provides the detailed liquidation information by each item number. To view the next item, press the arrow down key.

Life of a Purchase Order Department enters the requisition in Purchasing PORT Requisition goes through electronic Purchasing PORT approvals Materials Management approves Requisition and turns into Purchase Order (funds are encumbered in Banner and deducted from the budget) Department completes the receiving process in Purchasing PORT Accounts Payable enters the vendor invoice in Banner Funds become “automatically liquidated” which means the PO is closed and the expense is moved from the Encumbrance column to the Year to Date column on the budget.

Purchase Order Manual Liquidation Examples (closes Purchase Order) PO price decreases on supplier/vendor invoice Example: PO is $100 and invoice is $95 if appropriate, the department uses Purchasing PORT comments to request a liquidation Credit memos/credit from supplier When AP keys a credit, the funds are re-encumbered. Use Purchasing PORT comments to inform AP if items will be rebilled or reshipped Canceling check and/or invoice in Banner When AP cancels a check or invoice, the funds are re-encumbered. Communicate through Purchasing PORT comments if these funds are to be liquidated.

How to liquidate a purchase order in Purchasing PORT Log into ECU PiratePort Click “Tools” Select “PORT – Purchasing Request” (listed under Purchasing) Enter the desired Purchase Order in the “Search Cell” (top right) Click the search icon Select “Purchase Order” in dropdown list Click “Comments” tab Click “Add Comment” Check “Accounts Payable” email If Accounts Payable is not listed, then: Click “add email recipient” Enter “Payable” in Last Name cell Click “Search” Click “Select” listed under Action column Verify that only Accounts Payable is checked Type detailed explanation as needed in the comment box. Include the reason why the purchase order needs to be manually liquidated. Contact Accounts Payable at accountspayable@ecu.edu with liquidation questions.

Banner Questions

FGIDOCR

Banner FGIDOCR performs a search by Document number This query will search by: Purchase Orders Invoices Journal Entries AP Checks

Enter the Document Number including the Alpha prefix, then press the Control key and Page Down key simultaneously

This is an example of a Journal Entry

To download report into Excel Click Help Click Extract Data No Key Click Open The data will display into an Excel worksheet reflecting current posted data PLEASE NOTE: Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help Desk @ 328-9866 and request assistance with the pop-up blockers settings on your PC.

Banner Questions

To Request Security Access The following website provides detailed instructions on how to request Banner Finance Security Access. http://www.ecu.edu/cs-admin/financial_serv/Securityindex.cfm   If you have questions regarding this security form, please contact Penney Doughtie doughtiep@ecu.edu or 328-2706.

Log in to Internet Native Banner Go to the ECU Home Page http://www.ecu.edu/ Click the Search Icon Click “Banner” (under Resources) Click “INB Login” Enter Banner Username and INB Password Enter desired screen name in the “Go To” cell Press Enter

Connecting to Banner from your Desktop the First Time Every Banner user will need to install Sun Java Plug-In Go to the following website    http://www.java.com/en/index.jsp When finished the installation, restart your computer

Helpful Information

Helpful Rule Codes (also called Transaction Type) ADEI Additional charges on Invoice BD01 Original Budget B11 Permanent budget transfer B22 Temporary budget transfer B44 Budget transfer CORD Purchase Order Change D44 Disbursement adjustment E090 Year End Encumbrance Accrual HGRB HR Benefit Transactions HGRS HR Salary Payroll Transactions INEI Invoice with encumbrance (purchase order) INNI Invoice without encumbrance (no purchase order) J51 Internal Sales (ECU departments billings within ECU J60 Journal Entry (ProCard) J63 Journal Entry PORD Purchase Order R30 Cash Receipt SI1 Medical Supplies Storeroom SI3 Office Supplies Storeroom SI5 Maintenance Supplies Storeroom XYZ Miscellaneous Cash Receipt

BANNER OPERATING BUDGET ACCOUNTS Also known as Budget Pool Accounts 72000 Supplies Budget 72350 Library Books Budget 72400 Equipment Budget 73000 Contractual Services Budget 73200 Travel Budget 73400 Current Services Budget 73600 Fixed Charges Budget 73700 Other Expenses & Adjust Budget 73800 Undistributed Budget 73950 Grants and Aides 74060 Education Awards 75000 Utilities Budget BANNER SALARY BUDGET ACCOUNTS 60000 Miscellaneous Salary Budget 60100 EHRA Non Teaching Salary Budget 60150 EHRA Faculty Salary Budget 60200 SHRA Staff Salary Budget 60250 SHRA LEO Salary Budget 61200 Benefits Budget

Create a Banner Shortcut on your PC Desktop Close all opened windows (Excel, Word, Outlook, etc.) Go to ECU Homepage http://www.ecu.edu/ Click “Banner” (under Quick Links) Click “INB Login” Enter Banner Username and INB Password Enter desired screen name in the “Go To” field Minimize the window A blank window should be displayed with the following web address - https://inb-banner.ecu.edu/forms/frmservlet?config=pban Click on the Internet Explorer icon beside the web address and drag it to your desktop

To Change the ICON Right Click on the new Internet Explorer Icon on your PC desktop Click Properties Click Change Icon Click Browse Scroll right and select file “shell32.dll” Click Open Select the desired Icon Click OK Click Apply

I hope you enjoyed Banner Finance Training! Please contact any of the Thank you for your time! I hope you enjoyed Banner Finance Training! Please contact any of the Systems Coordination staff located at http://www.ecu.edu/syscoord/ Other Banner Training Courses Banner 101/102 – Self-Service Banner e~Print Report Training ODS – Operational Data Store Monthly Departmental Review of Financial Transactions Guidelines Register for training on Pirate Port Click “Cornerstone” (listed under “Human Resources”)