Student Portal Utilization Tim Germain Trinity Christian College

Trinity Christian College Established in 1959 Located about 25 miles south of Chicago Built on a former golf course Home to about 1,500 students and 300 faculty and staff

Why did Trinity start using the portals to gather additional student information? To gather data that does not natively fit in the CAMS database Data is more secure Data is reportable To replace paper forms with online forms

Integrating data with the CAMS database Avoided making changes to tables/files that Unit4 may change Created new, limited-access calls to the database using SQL stored procedures Created or updated custom-tables in the CAMS_Enterprise database Saved data in existing CAMS tables ' Data retrieval/setup for form Dim SLPolicyDB, SLPolicySQL, rsSLPolicy, SLPolicyUpdateSQL Set SLPolicyDB = Server.CreateObject("ADODB.Connection") SLPolicyDB.Open "Driver={SQL Server}; Server=" & Application("strSvrName") & "; Database=" & Application("strDBName") & "; Uid=" & _ Application("strQueryUser") & "; Pwd=" & Application("strQueryPass") & ";" SLPolicySQL = "TCC_PortalSLPolicy " & TermID & ", " & StudentUID Set rsSLPolicy = SLPolicyDB.Execute(SLPolicySQL)

Education Advising – Education students Store Criminal Background Check information Store progress through Education gates Store state test scores Store field placement information Store student teaching information Display the information on both Student and Faculty portals Aid advisors of Education Students

Education Advising – Education students Tables created for page: TCCEdGates – Criminal background check date and status, Gate 1 date and status, Gate 2 date and status, Illinois Education Identification Number TCCEdFieldPlacements – Term, Course(s), School ID and Name, Grade/Subject, Settings, Placement Hours TCCEdStudentTeaching – Term, School ID, Placement Dates, # of Weeks, Grade/Subject, Cooperating Teacher information (up to 3), School Principal information, College Supervisor information TCCEdTest – Test Name Code, Test Date, Test Number, Pass/Fail, Total Score, Subarea Scores

Graduation Application Replaces a paper form Hold preventing registration of final term removed automatically after graduation application is filled out Next portal page shows what was entered and gives student a way to go back and make changes

Graduation Application Tables created for page: TCCPortalGradApplication – Graduation Application signature; Date Submitted; Student Participating in Graduation; Expected Grad Term; Up to 2 Courses to be completed if necessary (when and where); Diploma First, Middle, and Last Name; Mail Diploma to CAMS Address; Diploma Mailing Address; Degree Conferred Year, Alumni Year (may be different from Conferred Year); Height; Weight; Accommodations (wheelchairs, sign language, etc.); Phonetic Name

FERPA Release Form Students are enabled to release their academic, financial, and student life records to new people Data is saved to the Student FERPA table Name and address of person who can access the FERPA information and/or coaching staff of athletic team added to Document Tracking

FERPA Release Form Students can see to whom they have released their FERPA information. Permissions can be added by students but not changed or deleted. No additional tables were created or modified for this form.

Student Financial Responsibility Agreement Hold placed on record prior to form being signed Hold automatically released when signed form is submitted No new tables created, just added fields to the TCCPortalForms table

OLS Tutor/Mentor Request Pages Student Portal Faculty Portal Links will not show up on Faculty portal unless the professor needs to approve a student to be a tutor, approve a student for tutoring, or recommend a student to be a mentor.

OLS Tutor/Mentor Request Pages Students can request tutoring in a class or mentoring in a variety of scholastic areas When requests are submitted, emails are sent to professors Professors can approve or deny requests for tutoring OLS staff use Faculty Portal to assign tutors and mentors to requesting students Emails sent automatically to professors and/or OLS staff at each stage of the process

OLS Tutor/Mentor Volunteer Pages Students can request to become a tutor or mentor When requests are submitted, emails for recommendations are sent to professors Professors can recommend students to become mentors OLS staff use Faculty Portal to approve/deny requests to become tutors or mentors

OLS Tutor/Mentor Request Pages Tables created for page: TCCOLSTutorRequest – Term request was made, Student Phone#, Course (Department, CourseID, and Section), Professor Name and ID, Approximate Grade, What the student is having problems with, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutee Signature, Signature Date, Professor Approval, Professor Approval Date, Tutor Assigned, Assignment Date TCCOLSMentorRequest – Term request was made, Student Phone#, Student Concern, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Mentee Signature, Signature Date, Mentor Assigned, Assignment Date TCCOLSTutorVolunteer – Term request was made, Student Phone#, # of Hours Available, OLS Tutoring Experience, Courses Capable of Tutoring, On Campus Jobs, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutor Signature, Signature Date, Approval, Approval Date, Up to 3 Professor Recommendations with Dates TCCOLSMentorVolunteer – Term request was made, Student Phone#, On Campus Jobs?, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutor Signature, Signature Date, Approval, Approval Date, Up to 3 Professor Recommendations with Dates

Other Pages Student Life pages Student Life Policies Emergency Contacts Student Contact Information and Consent Parent Contact Information Vehicle Registration Fitness Center Release Form Health Assessment Waiver Change of Address Change of Advisor, Major/Minor, or Graduation Term Change of Name Course Audit Course Withdrawal and more

You have a lot of Portal pages, so what? Use the portals to gather and display data about your students that CAMS does not natively store. Store the gathered data more securely. Free up time of staff by letting students enter their own data into the system. Give students more access to their information. Go more paperless.