FY16 Controller Call Series The presentation will begin momentarily October, 2016 Please mute your line to prevent background noise: * 6 to mute your line # 6 to unmute your line

Invoice Status Look Up Portal Changes Centralized Billing Initiative (Marc Kronthaler, FSI and Chris Majewski, OA) Invoice Status Look Up Portal Changes Introducing the AP Dashboard (Mike Chauby, Rebecca Miller, Bridget Jozwiak, FSI) Questions Unit Controller Call October 2016

Centralized Billing Initiative October Controller Call Roll Out - Go - No Go Presentation v09102015

Centralized Billing Overview The goal of the Centralized Billing Initiative (a pillar of CDM) is to develop the proper functionality of the billing systems in SAP (and related systems) to allow automation of all contractual invoicing. The use of UFS to generate contractual billing is a risk to the company due to weaker controls around the completeness (contractual terms) and accuracy (tax rates/rules) of what is invoiced. Related SAP enhancements to strengthen controls around existing billing processes will be developed to build an improved system.   Post project closeout, this new functionality will be utilized to convert the field billing at roughly 1,000 cost centers from UFS to SAP. Project Deliverables Modifications to the SAP Billing (and related) Programs – enhancements to make SAP billing more dynamic and capable of automation Census Information Delivery Mechanism – a method for field managers to transmit statistical billing information to SAP utilizing SAP Fiori technology Reporting Changes (Current and New Reports) Design Tollgate Presentation (v06032014)

Contractual Billing Controls Bringing UFS Contractual Invoicing to SAP will result in: Time Savings for Unit Managers – Unit Managers won’t need to invest as much time in creating contractual invoicing which can be spent on other value added activities with their clients. More Accurate Invoicing – Using SAP’s GL-based billing materials will ensure that all reimbursable Operating Expenses are properly billed. Likewise, by relying on supporting software such as Taxware, amounts billed for sales tax will be more accurate. Consistency in Billing Practice – A common set of billing practices and procedures will be used for all contractual billing. All contractual invoicing will be setup consistently across cost centers. Centralized Billing Project Kickoff

Changes in UFS Roll Out - Go - No Go Presentation v09102015

High-Level Rollout Plan Phase 2 –Pilot Phase Sample of 20 pre-selected cost centers will be converted as part of a Pilot program Following the successful conversion of the pilot, the new tools will be used by the Operations Accounting CDM Centralized Billing Team to convert all remaining contractual field billing. Conversion Timeline Roll Out - Go - No Go Presentation v09102015

Have you scheduled your conversion call yet? Roll Out - Go - No Go Presentation v09102015

Questions Centralized Billing Variable Billing Workshop

Changes to Invoice Status Look Up Introducing the AP Dashboard Note: This Dark Blue background color slide treatment is for projection and print for EXTERNAL Audiences. It may also be used for Internal Audiences when projected on screen. (Do not print this cover for internal audience hand-outs.) October 2016

Safety Moment: Halloween Safety Tips

Halloween Safety Tips

Invoice Status Look Up Application Updates AP Dashboard in E=nterprise Analysis Communication Plan Deployment & Training Plan

Summary of Invoice Status Look Up Application Updates Phase 1: Current Application was deployed January 2015 Currently utilized by both Sodexo (internal) and Vendors (external) Functionality allows for researching for one vendor number and one invoice number at a time. Phase 2: Deploying November/December The New Vendor Portal Application will only be utilized by Vendors. Internal users will be utilizing the AP Dashboard in E=nterpise Analysis. Enhanced search capabilities allow for ranges and multiple invoices to be searched at a time. Enhanced security allows for multiple vendor numbers to be searched at a time (i.e. Sysco has many vendor numbers, their sign-on will allow access to all the vendor numbers they need at the same time.) Ability to export results (i.e. if a vendor lost a remittance stub, allows search by check number, then ability to export the results showing invoices paid by said check.)

External User Demo – Vendor Portal Application

Any Questions?

Internal Users: New Method for Invoice Status Lookup Portal E=nterprise Analysis Internal Sodexo Users About Enterprise Analysis Accessible via E=Vision or MR&A page on Sodexo Net Dynamic User Friendly Easy access to multiple line of site data AP Report Example: APR022D – accounts payable daily invoice register direct unit x 30 days x 18,000 direct units = 540,000 reports in a month

Accessing the AP Dashboard in E=nterprise Analysis E=nterprise Analysis can be accessed through either E=Vision or the MR&A Page on Sodexonet E=nterprise Analysis can then be saved as an Internet Favorite or Desktop shortcut for easy access

One-Stop-Shop for AP Related Research and Reports AP Reports/Invoice Status Lookup for Sodexo users now located in a single location allowing for: Time Saving Research and Reporting Flexibility in Search Functionality

Internal User Demo – AP Dashboard in E=nterprise Analysis

Deployment and Training Plan Deployment is scheduled for the near future AP Dashboard in E=nterprise Analysis is currently available, additional electronic invoice status will be available at the same time as the New Vendor Portal Application Enhancements such as electronic invoice status information will be available to Sodexo employees (via the AP Dashboard in E=nterprise Analysis) and Sodexo Vendors (via the New Vendor Portal Application) Training Plan Training is already available for the AP Dashboard in E=nterprise Analysis, including a Job Aide Job Aide for the New Vendor Portal Application will be made available to Vendors

Communication Plan eBulletin Controllers Calls District Manager Calls A series of eBulletin messages will be published in the weeks leading up to deployment of the New Vendor Application Controllers Calls Oct. 11 & 13 District Manager Calls Oct. 18 & 19 Vendor Log-in Screen Message regarding the upcoming changes Supply Management Communication directly to vendors

Any Questions?

Resources Questions? Unit Controller Network Call Materials UFS Launch site UfsAdministrator.Noram@sodexo.com Centralized Billing NorAm Centralized Billing email CentralizedBilling.NorAm@sodexo.com Chris.Majewski@sodexo.com Invoice Status Look Up Portal Management Reporting and Analysis (MR&A) site on Sodexo_Net E=nterprise Analysis Resource Center site on Sodexo_Net Thank you for your participation, your time, and for your support of this very important call series. Resources for the topics covered on today’s call are listed here. Copy of today’s deck can be obtained by visiting the Controller Corner on the UFS launch site The Agenda for our next month’s call is being finalized. Invitations will go out by the first of next month with planned agenda information. If you are aware of a particular topic that would be helpful to the Controller Network, please reach out to me, corinne.szabo@sodexo.com, or send an email to the UFS Administrator mailbox so we can collect and build this call series with your ideas. 24