Procurement Forum January 16, 2014

SP-13-0230R

THE OLD WAY “CO-OPS” Furniture: Educational 4600024031/2010000069 National IPA 03/04/2015 Moser Corporation-Sagus/Artco-Bell No Tim O'Brien 4600028934/PSS-312495 E&I/PSS 12/31/2016 Hubble-Mitchell & Assoc HMI-Teknion Furniture: Office 4600028754/440000-3402 U.S. Communities 12/31/2020 Norman Company - Haworth 4600028755/440000-3404 LaHarpe's Office Furniture - Knoll

BID OPENING ONE HUNDRED SIX MANUFACTURERS RESPONDED

THE NEW WAY

“NINETY NINE” MANUFACTURERS MANY MORE CHOICES “NINETY NINE” MANUFACTURERS WITH MORE TO COME Herman Miller TEN FURNITURE CATEGORIES FORTY FURNITURE SUB-CATEGORIES

OVER THIRTY DEALERS STATEWIDE multiple dealers to choose from for most manufacturers SICO 100000739 School Specialty Kimball 100031290 Today's Office 100206483 Today's Office Northwest 100206484 David Martins Off. Int JSI-Jasper Seating 100001648 La Harpes 100106434 Norman Company Fort Smith 100206482 Norman Company Bentonville Chrom Craft 100001656 Moser Corporation 100001684 Innerplan 100003804 Colemans Office Products 100084744 Butler Furniture 100087948 Outlet Store 100102254 South AR Business Solutions 100107436 Innovative Business Furniture 100112159 Pettus Office Products 100164337 Sharp Office Supply 100206140 EVO Business Environments 100206481 Innerplan NW MANUFACTURERS MAY ADD OR REMOVE DEALERS AT ANY TIME DURING THE CONTRACT PERIOD

Links to all manufacturers web sites TO A COMPUTER NEAR YOU Designated web site Easy navigation Links to all manufacturers web sites Easy access to all dealer contact info and contract numbers

PROPOSED WEB SITE FLO-CHART

Non mandatory one year term contract Up to six renewals (seven years total) Purchase orders made out to dealers Invoicing will come from dealers Quotes and invoices must show “LIST & NET” pricing All product discounting is listed on the manufacturers contract for easy verification Pricing will be determined by the date of the “agency” purchase order DEALERS RESPONSIBILITY TO REQUEST PRICE PROTECTION FROM THE MANUFACTURER

& DELIVERY INSTALLATION Ordering Entity must specify one of three delivery methods on their purchase order 1. Drop Shipped: Offloaded by carrier to a designated location 2. Inside Delivery: Offloaded, un-boxed, and placed in pre-determined location/s within the building 3. Delivered and Installed: Installation of product in accordance with approved plans and/or specifications All delivery and installation charges must be shown as a separate line item on all quotes and invoices Installation Company is not responsible for the removal of existing furniture unless requested by the ordering entity Inform the delivery/installation company of any unusual circumstances e.g., elevator not available, after hours work requirement, etc. As a general rule, installation labor charges should be approximately three percent of the list price. & INSTALLATION

Office Supply Contract Effective February 1, 2014 Office Supply Contract

2 great options!!!! Goddess Products/Office Depot New website; phased approach. Agencies will be contacted about the migration. All setup & approvals that you currently have will transfer into the new system. Orders, returns & invoices will be processed by Goddess, Office Depot will make the deliveries. Product codes (SKU numbers) will remain the same. Office Depot in-store purchases will remain the same. Government Supply Services Both are certified minority suppliers Strong contractual pricing Customer oriented Timely deliveries

AASIS Material Master Cleanup Project

Overview of the Problem What’s the problem? Material data is difficult to use Hard to find Not enough usable items Bad descriptions Incomplete Too generic Non-standard Good reporting not possible Poor data in Purchasing documents Too much free-form text Incorrect accounting information

Overview of the Solution

What we are doing Matching NIGP Codes to AASIS Materials Stock items Contract items Frequently purchased items Agency identified items

What we need from you High volume, everyday, items purchased Agency Wish-List items Repetitive items We need your assistance to make the system work better for you

Contact us Reba Thomas reba.thomas@dfa.arkansas.gov

State of Arkansas Equipment Maintenance Management Program www.theremigroup.com

Typical Situation Common Issues: In order to manage the risk of equipment breakdown, maintenance and repair after the initial warranty period, government agencies usually purchase individual maintenance service contracts or an extended warranty from the equipment manufacturer or third party service vendor. Maintenance contracts can expensive and difficult to administer Service options can be limited Difficult to calculate the return on service contract investment Microscope SERVICE CONTRACT x Server SERVICE CONTRACT x Scanner SERVICE CONTRACT x Spectrometer SERVICE CONTRACT x Common Issues: Administrative Burden Various Renewal Dates Numerous Purchase Orders Management Reporting Vendor Accountability Computer SERVICE CONTRACT x Phone System SERVICE CONTRACT x Fire Alarm SERVICE CONTRACT x Printer SERVICE CONTRACT x Fax Machine SERVICE CONTRACT x

Remi’s Value Proposition OEM SERVICE CONTRACT x OEM SERVICE CONTRACT x OEM SERVICE CONTRACT x OEM SERVICE CONTRACT x OEM SERVICE CONTRACT x Remi provides one comprehensive professional service agreement that replaces multiple existing maintenance service contracts. x Provides a strategic alternative to traditional original equipment manufacturer and third party maintenance service contracts. Consolidates existing electronic equipment service contracts into ONE comprehensive maintenance management program. Eliminates the inefficiency of having to manage multiple service contracts from various manufacturers. Delivers guaranteed cost savings and reduces the administrative time spent on administrative tasks associated with procuring maintenance service contracts.

Program Benefits Cost Reduction Reduces current maintenance contract expenditures by 27%. Reduces Administrative Time Reduces the time spent administrating multiple service contracts from various equipment manufacturers and service vendors. Guaranteed Budget Maintenance budgets can be planned with fixed annual costs rather than the fluctuating costs and expensive “surprises” of other maintenance programs. Life Cycle Management Manages the maintenance of your equipment portfolio assuring decreased cost, increased equipment uptime, and maximize useful life expectancy. Visibility Real-time, online reports enable you to more effectively analyze the quality of the repair service and the performance of the equipment and service vendor. Service Management Delivers an unbiased vendor solution that allows you to use your preferred service vendor while managing each service event from start to finish.

How the Program Works Option #1: Self Service Procedure Option #2: Dispatch Procedure

Online Reporting System (Remi Online) Remi Online will give you the ability to assess, evaluate, control, and act upon all information related to your equipment maintenance program. All program transactions, equipment maintenance activity, and vendor information is available through a secure web based system. Remi Online has been instrumental in helping our clients make informed, accountable and fact-supported decisions for directives ranging from vendor assessment, equipment life cycle review, equipment utilization, & new equipment purchases. Some of the reports available include: Schedule of Covered Equipment Vendor Invoice Reports Vendor Payment Reports Preventative Maintenance Reports Repair History Reports Location Specific Performance Reports Modality Specific Performance Reports Vendor Specific Performance Reports

Typical Equipment Covered General Office Information Technology Research/Laboratory Medical/Clinical Communication Mail Room Printing Security Basically any electronic system

Experience. Why Choose Remi? Remi’s Headquarters in Charlotte, NC Remi is widely recognized as the leader in this unique industry and has successfully delivered the largest and most complex Equipment Maintenance Management Programs (EMMP) implemented in the government sector. Remi has developed a vast proprietary database and robust online interface (Remi Online) with over 15 years of repair/maintenance history. Remi’s proven methodologies, in-place systems, and experienced staff that have successfully managed some of the country’s largest and most complex cost reduction initiatives. In 2012, Remi received the Inc. 5000 Award for being one of the country’s fastest growing privately-held companies. Additionally, last year Remi was recognized by the Charlotte Business Journal as one of the years fastest growing privately-held companies in Charlotte.

www.theremigroup.com For more Information For more information contact: Brandon Childress (704) 602 - 0847 bchildress@theremigroup.com www.theremigroup.com

AR NIGP Conference March 30 – April 1 Holiday Inn Airport Educational sessions Vendor expo Networking opportunities

Next Forum February 20, 2014 10:00 – 11:30 UA Cooperative System Auditorium 2301 S. University Ave, Little Rock