TRAVEL DAWN SNYDER.

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Presentation transcript:

TRAVEL DAWN SNYDER

General Information The University Travel Office is responsible for the timely auditing and processing of the University travel expenses incurred by employees and authorized individuals. TRAVEL

Current Topics & Events Travel Card Processing Every week, if you are a T-Card holder & have charges on your card, you will receive an email that states you have new charges in My Wallet to process. If you do not process your My Wallet charges within the time allotted, your travel card and your purchasing card will be suspended until compliance. If your card is suspended 3 times, you will lose your T- Card privileges until you attend training. This policy will go into affect when we come up on OMNI 9.0. TRAVEL

Current Topics & Events 9.0 Upgrade Few changes to Travel & Expense Module For the upgrade, just like with year end, travel items must be processed prior to the upgrade, including T- Card charges or they will need to be re-entered. All travel items must be at the pre-pay auditor level by the end of the day Tuesday, 3/24/09 Upgrade Checklist can be found at http://control.vpfa.fsu.edu/Travel under Important Announcements - please review & make your departments aware of what is required TRAVEL

Training & Job Aids Travel and Travel Card Job Aids are located at http://control.vpfa.fsu.edu/Travel/Travel-Job-Aids Monthly In-Class Training Travel & Expense training OMNI-TE-2189 Travel Card training OMNI-TE-2589 Sign up for these classes on HR’s Training Server Sign up for our TCard Holder and Travel Rep listservs on the Travel website http://control.vpfa.fsu.edu/Travel TRAVEL

Reporting Tools Key Travel Queries FSU_DPT_TE_DEPTID_APPROVERS New FSU_DPT query Details all departmental approvers by Dept ID For best results, enter the first three digits of your Dept ID with the wildcard (e.g. ‘029%’) Prompts for Travel Rep and Traveler Name added to the following queries FSU_DPT_TE1_TAUTHS FSU_DPT_TE2_ADVANCES FSU_DPT_TE3_EXPENSES Anything listed in the Merchant column is a Travel Card charge If the Merchant column is blank, the transaction is a regular ER, payable to the traveler TRAVEL

Contacts and Location Website: http://control.vpfa.fsu.edu/Travel Main Telephone number: 644-5021 Departmental directory: http://control.vpfa.fsu.edu/Controller-s-Departmental- Directory#Travel Email: travel@admin.fsu.edu Right Fax / Hummingbird Imaging of Travel Receipts: 645-9501 Location: 5607A University Center TRAVEL