Public Works Department FY 2018/2019 Budget Presentation May 7, 2018

Public Works Department Divisions and Programs Utilities Division Environmental Sustainability and Compliance Solid Waste Wastewater Water Operations Engineering Division Civil Engineering Inspections Street Maintenance Urban Forestry Project Administration Division Operational Support Division Customer Service Public Works Administration Facility Operations Division Central Stores Facilities Services Fleet Services Parking Services (Operations and Meters) Parks Maintenance Tenant Relations

Public Works Department Budget Comparison FY 2017/18 Total Adopted Budget: $115.8 Million Total Full-Time Positions: 212 Total Part-Time Positions (FTE): 70.15 FY 2018/19 Total Proposed Budget: $116.7 Million (+0.8%) Total Full-Time Positions: 216 Total Part-Time Positions (FTE): 68.96 Full-Time Increase 2 Park Service Workers 1 Environmental Programs Inspector 1 Associate Project Manager Total 4 Part-Time Decrease Increase of 1.21 FTE in Off-Street Parking program due to vacancies calculated at lower hourly rate compared to last year’s occupants at top step Increase of 0.04 part-time FTE in Civil Engineering Decrease of 2.44 FTES in Customer Service program from Parking Permit Assistants transferring to PD Totals: -1.19 FTEs from FY2017/18 to FY2018/19  

Public Works Department Changes In Department / Budget From FY 2017/18 Reorganized the Engineering Division Added Urban Forestry and Street Maintenance Adding Reporting Structure for Project Managers Reconstituted the Utilities Division Increased Park Maintenance Needs Beverly Gardens Park Restoration

Public Works Department 350-001 Environmental Programs Inspector: This position insures conformance with environmental programs and performs inspections of public infrastructure within the public right-of-way Position enforces environmental utilities regulations ranging from Solid Waste, water, and wastewater regulations. Performs Plan reviews and inspects new developments to make sure they comply with storm water regulations. Position will help conduct more than 3,000 facility inspections per year and report violations 350-007 Park Services Worker (2 positions): This position performs a variety of semi-skilled and skilled gardening, building, landscaping and turf maintenance and repair the grounds areas; operates a variety of grounds equipment. These two positions will help maintain the Beverly Gardens Park to the specs identified in the “maintenance manual” A workload analysis detailed a gap of approximately 7.42 FTEs to implement the prescribed maintenance standards. Management will explore other ways to close the gap, including outsourcing litter removal and other custodial work in the parks. 350-009 Engineering Manager (Upgrade): This position would provide oversight of the Project Management Bureau in the Engineering Division. Projects managed include capital projects within the public right-of-way, such as the NSMB reconfiguration. This position would oversee the five Public Works Inspectors and a Water Systems Inspector (pending transfer) This would reduce the City Engineer’s direct reports from 11 to 7, freeing up capacity to focus on the high level aspects of the Engineering Division 350-010 Associate Project Manager: This position plans, implements, coordinates, and manages a variety of moderately complex projects. To better align the City’s CIP projects with resources (current number of staff includes city architect, a project manager and an associate project manager) Due to recent additional regulatory requirements, a number of repair projects need to be managed more like public works/ capital projects. Staff is working on approximately 50 projects ranging from $25,000 to $8.5 million  This position would manage smaller projects and assist in the administration components of larger and more complex projects .

Public Works Department 350-002 and 350-003 Asset Management System: The asset management system will In FY2017/18 staff completed the development and implementation of core modules and building out the system's foundation to support the operational modules as they come online. Other completed work includes a software upgrade, GIS (Geographical Information Systems), and the implementation of the Waste Water module. Currently, staff are implementing the Customer Service and Facilities Maintenance modules In FY2018/19 staff will begin implementing modules for Central Stores/Warehouse, Water Operations, Street Maintenance, and Street Lights and Signals. 350-004 Commercial and Solid Waste Franchise Increase: appropriate funds for anticipated rate increase from franchise hauler, per section 5.4 of the franchise agreement. 350-005 Hyperion Wastewater Treatment Plant Cost Increase: appropriate available wastewater funds for operations and maintenance cost increases for treatment and disposal of wastewater. 350-006 Water Conservation Program: Move funding from CIP 0230 to the operating budget 350-008 Park Maintenance Materials: Anticipated increase in supplies and materials including, plant material, mulch, stabilized decomposed granite, and herbicides The expected increase in materials corresponds with the ‘maintenance manual” detailing care of Beverly Gardens Park. The “maintenance manual” specifies replacing plants with more mature plants which carry a larger cost The “maintenance manual” also identifies additional mulch needs at Beverly Gardens Park

Questions?

Public Works Department Environmental Programs Inspector Enhancement Inspections Catch Basins Restaurants Car Service Stations Gas Stations Construction Sites Pools Low Impact Developments Parking Garages Illicit Discharges Backflows Other Duties Plan Review Illicit Connection Surveys Backflow Plan Review Backflow Inventory Updates Enforcement Investigate Customer Complaints Outreach Training Administrative Work

Public Works Department 350-007 Park Services Worker Enhancement Increased landscape by approximately 50% at Beverly Gardens Park Bioswales- Higher standards of Maintenance Due to Design Aesthetic Consistency Beverly Gardens Park Maintenance Guidelines MLA Green Study Potential Contract Work Litter Removal Custodial Services Increase of approximately 5 acres of landscaped area at Beverly Gardens Park

Public Works Department 350-009 Engineering Manager Enhancement City Engineer Direct Reports 5 Project Managers 2 Associate Project Managers 1 Supervising Public Works Inspector 1 Urban Forestry Manager 1 Street Superintendent Current Total: 10 Proposed Direct Reports 1 Engineering Manager 1 Supervising Public Works Inspector 1 Urban Forestry Manager 1 Street Superintendent Proposed Total: 4

Public Works Department 350-010 Associate Project Manager Enhancement Duties Predesign Programming Scoping Schematic Design Design Development Drafting/Reviewing Construction Documents Permitting Bidding Construction Management Post Construction Inspection/Administration Project Close Out Miscellaneous Repair Projects Training Current Projects Beverly Gardens Restoration Eastern Blocks Third Street Tour Bus Staging Area Improvements City Hall Tower Rehabilitation Feasibility Study La Cienega Park Masterplan Multiple Restoration Projects at Greystone Mansion and Park Rodeo Dr. Permanent Bistro Seating Coldwater Canyon Playground Replacement and site Improvements Police Facility Masterplan Peer Review Civic Center HVAC Control Upgrade Thermal Energy Storage Tank Rehabilitation UPS Upgrades _ Assessments Miscellaneous projects at Police Facility Miscellaneous projects at City Hall Public Works Warehouse 2nd Floor Remodel for Community Services Artwork Installations Public Works Emergency Generator Replacement 409 Walker Drive- Building Foundation Repair Site Improvements Fire Station No. 2 Remodel Library Reading Room Remodel Upgrades to Two Parking Structures Reroofing at City Buildings –On Going Repainting of City Facilities_ On Going Upcoming Projects Fire Stations No. 1 & 3 Improvements Office Remodel for Rent Stabilization Library Auditorium Library 1st & 2nd Floors Remodel Library Level A Remodel Data Center Improvements Assessments Elevator Modernization Phase IV Emergency Generator Replacement at PW CNG Upgrade Upgrades to Three Parking Structures ADA assessments and Transition plan Updates All Gender Restroom Signage City Facilities As-built & Data Organization