Kincaid Hall Renovation Pre-submittal Meeting April 25, 2018

Agenda Introductions Kincaid Project Overview RFQ – Attachments Important Dates Integrated Design Build Business Equity Q and A

Kincaid Project Goals The Kincaid renovation project will extend the useful life of a central campus building. Consolidate and provide a permanent location for Psychology Clinics dislocated by the new Population Health Facility and other capital projects, create office space for Biology administrative staff and consolidate other psychology faculty located in other buildings as funding allows. Reduce the deferred maintenance backlog and improve building energy efficiency creating long term operational cost savings Utilize Kincaid Hall as resource for future growth and programmatic needs for departments of Psychology and Biology.

Kincaid Project Scope Upgrade building infrastructure along with interior improvements to meet programmatic and growth requirements for the recently displaced Department of Psychology and provide dry lab and office space of the Department of Biology $30M project budget as defined by the feasibility study completed in 2017. Infrastructure improvements include a new roof, new building wide ventilation system, plumbing and electrical upgrades. Interior upgrades will modernize the building to meet programmatic needs of Psychology and Biology (floors 1 though 4) with the 5th floor left as shell space. Seismic and energy code upgrades will be addressed on a case by case basis as can be supported by the project budget.

RFQ Attachments Attachment 1 – Project Governance Attachment 3 – Financial Questionnaire Attachment 4 – Safety and Health Quals Statement Attachment 5 – Project Information

RFQ Schedule SOQ due at 3pm May 25, 2018 Notifications to Firms of Finalists June 1, 2018 Issue Request for Proposal June 4, 2018 Proposal due at 3pm June 21, 2018 Office Tour/Meeting Session June 25 -26, 2018 Notification to Finalists June 28, 2018 Execution of Contract July 19, 2018

Kincaid Renovation Milestones Permit: target Nov./Dec 2018 permit submission to SDCI. Kincaid vacated fall 2018. Construction Start: Winter 2019. Construction Completion: Summer 2020

Integrated Design Build Belief that Together Everyone Achieves More. University desires an active role in project definition, design and construction decisions. Positively impact cost, schedule, building performance and quality, and maximize value by incorporating value added incentive items to the base program. Increase predictability and manage expectations.

MacLeamy Curve Patrick MacLeamy 2004

Project Governance Governance Structure, Timely Decision, Project Advancement Responsible Party – High level administrator responsible for ensuring that overall institutional objectives are met. Project Executive Committee – All major project decisions, recommendations, and trade-offs within the established parameters of the project (site, budget, schedule, financing) Project Management Team (PMT) – Day-to-day project management decisions, such as change order reviews, and minor design changes, will be made by the Project Management Team, consisting of project managers from the University, the architecture firms, and the construction management company Senior Management Team (SMT) – A separate team consisting of principals from the architecture and construction company and the project director will meet quarterly to ensure that the team is working and communicating effectively and is being supported appropriately. Project Working Teams – These subgroups lead the development of various parts of the design. These teams make recommendations to the PMT and the Project Executive Committee.

Design Build Contract Initial Contract – Project Definition Phase Compensation: agreed stipulated sum Target Program Base Target Cost Value Added Incentive Items Task Matrix Milestones Incentive Distribution

Design Build Contract Amendment #1 – Design/Preconstruction Phase Compensation: chargeable costs, NTE an agreed amount, and provisionally earned incentive. Implementation Documents Final Target Cost Updated: Value Added Incentive Items Task Matrix Milestones Incentive Distribution Spreadsheet Amendment #2 – Construction Phase Compensation: chargeable costs, NTE Final Cost, and possible earned incentive. Construction

Design Build Contract Amendment #1 – Design/Preconstruction Phase Compensation: chargeable costs, NTE an agreed amount, and provisionally earned incentive. Implementation Documents Final Target Cost Updated: Value Added Incentive Items Task Matrix Milestones Incentive Distribution Spreadsheet

Design Build Contract Amendment #2 – Construction Phase Compensation: chargeable costs, NTE Final Cost, and possible earned incentive. Construction of the building

Business Equity Business Equity Enterprises (BEE) Goal of 20% BEE participation, inclusive of 15% combined participation by minority and women-owned businesses. Development of a comprehensive BEE Inclusion Plan.

Please direct all questions to Steve Harrison srh24@uw.edu Office: 206-616-4713 Cell: 425-691-9309 Troy Stahlecker stahl@uw.edu Cell 206 617-2831